WEBVTT 00:00:00.240 --> 00:00:02.296 Welcome councilors, officers, and 00:00:02.320 --> 00:00:05.016 members of the online and public gallery 00:00:05.040 --> 00:00:07.576 to tonight's council meeting. I'm 00:00:07.600 --> 00:00:09.096 councselor Paige Kennett. I have the 00:00:09.120 --> 00:00:10.856 privilege of being the Mayor of Knox City 00:00:10.880 --> 00:00:13.096 Council. Council acknowledges the 00:00:13.120 --> 00:00:15.575 Wurundjeri Woi Wurrung and Bunurong people of the 00:00:15.599 --> 00:00:18.296 Kulin Nation as traditional custodians 00:00:18.320 --> 00:00:20.216 of the land. Today, we meet on 00:00:20.240 --> 00:00:22.296 traditional lands of the Wurundjeri Woi Wurrung 00:00:22.320 --> 00:00:24.136 people and pay our respects to Elders 00:00:24.160 --> 00:00:27.160 both past and present. 00:00:27.279 --> 00:00:29.736 The Knox statement of commitment. The 00:00:29.760 --> 00:00:32.375 Knox way is characterized by service 00:00:32.399 --> 00:00:35.016 integrity, community participation, 00:00:35.040 --> 00:00:37.656 accountability, and good governance. 00:00:37.680 --> 00:00:39.816 Council is committed to being responsive 00:00:39.840 --> 00:00:42.296 to the community and advocating to other 00:00:42.320 --> 00:00:44.855 governments on their behalf. We 00:00:44.879 --> 00:00:46.776 recognize the importance of local 00:00:46.800 --> 00:00:49.176 democracy and council's responsibility 00:00:49.200 --> 00:00:52.200 to govern well for all in our city. Our 00:00:52.399 --> 00:00:54.296 history is rich and in the spirit of the 00:00:54.320 --> 00:00:57.320 Knox tradition, let us move and prosper. 00:00:58.399 --> 00:01:00.215 We're conducting tonight's meeting in a 00:01:00.239 --> 00:01:02.936 hybrid format. As usual, I'll introduce 00:01:02.960 --> 00:01:05.175 my colleagues and ask that councilors 00:01:05.199 --> 00:01:06.936 give a bit of a wave as I call their 00:01:06.960 --> 00:01:09.415 names. 00:01:09.439 --> 00:01:11.736 councelor Susan Pearce representing 00:01:11.760 --> 00:01:14.536 Taylor Ward. Councelor Robert Williams 00:01:14.560 --> 00:01:17.176 representing Dinsdale Ward, Deputy Mayor 00:01:17.200 --> 00:01:19.095 Councelor Chris Duncan representing 00:01:19.119 --> 00:01:21.976 Collier Ward, Councelor Meagan Baker 00:01:22.000 --> 00:01:24.455 representing Dobson Ward, and Councelor 00:01:24.479 --> 00:01:27.479 Lisa Cooper representing Scott Ward. 00:01:27.600 --> 00:01:30.536 Also joining us online is councelor 00:01:30.560 --> 00:01:33.560 Peter Lockwood representing Baird Ward and 00:01:33.600 --> 00:01:35.896 councelor Parisa Considine representing 00:01:35.920 --> 00:01:38.055 Friberg Ward. 00:01:38.079 --> 00:01:40.696 Joining us in the chamber are our chief 00:01:40.720 --> 00:01:43.656 executive officer Bruce Dobson, director 00:01:43.680 --> 00:01:46.455 infrastructure Grant Thorn, director 00:01:46.479 --> 00:01:49.095 city livability Matt Kelleher, director 00:01:49.119 --> 00:01:51.656 connected communities Judy Chalkley, 00:01:51.680 --> 00:01:53.415 interim director customer and 00:01:53.439 --> 00:01:56.296 performance Liesel Westbury, 00:01:56.320 --> 00:01:58.455 manager governance and risk Andrew 00:01:58.479 --> 00:02:01.479 Dowling and other members of our 00:02:01.759 --> 00:02:04.759 governance team. 00:02:08.479 --> 00:02:10.375 Tonight's meeting is being recorded and 00:02:10.399 --> 00:02:12.376 live streamed on our website in accordance 00:02:12.400 --> 00:02:13.976 with our live streaming of public 00:02:14.000 --> 00:02:15.976 meetings policy. So council does not 00:02:16.000 --> 00:02:18.136 permit additional recording of the 00:02:18.160 --> 00:02:20.456 meeting. I remind everyone that opinions 00:02:20.480 --> 00:02:21.976 expressed and statements made during 00:02:22.000 --> 00:02:23.096 this meeting are those of the 00:02:23.120 --> 00:02:25.736 individuals making them and not those of 00:02:25.760 --> 00:02:27.816 council unless set out in a resolution 00:02:27.840 --> 00:02:30.215 passed by council. Council accepts no 00:02:30.239 --> 00:02:32.295 liability for any defamatory remarks 00:02:32.319 --> 00:02:34.855 made during a meeting. You are 00:02:34.879 --> 00:02:36.935 responsible for your own comments and 00:02:36.959 --> 00:02:38.616 therefore may be personally liable for 00:02:38.640 --> 00:02:41.416 any loss or damage they may cause. 00:02:41.440 --> 00:02:43.416 Moving now to our order of business. The 00:02:43.440 --> 00:02:45.416 first item is apologies and requests for 00:02:45.440 --> 00:02:47.656 leaves of absence. Tonight we have an 00:02:47.680 --> 00:02:49.656 apology from councelor Glen Atwell 00:02:49.680 --> 00:02:52.680 representing Tirhatuan Ward. Do we have 00:02:52.720 --> 00:02:55.720 any request for leaves of absence? 00:02:57.599 --> 00:03:00.599 No. Thank you. The next item on the 00:03:00.800 --> 00:03:02.776 agenda is declarations of conflict of 00:03:02.800 --> 00:03:05.096 interest. If any councelor has a 00:03:05.120 --> 00:03:06.696 conflict of interest to declare tonight, 00:03:06.720 --> 00:03:08.536 now is an opportunity to foreshadow that 00:03:08.560 --> 00:03:10.536 conflict. But I'll just ask that you 00:03:10.560 --> 00:03:12.295 declare your conflict of interest in 00:03:12.319 --> 00:03:14.456 full later in the meeting immediately 00:03:14.480 --> 00:03:16.696 before the item is considered. Are there 00:03:16.720 --> 00:03:19.096 any such declarations? 00:03:19.120 --> 00:03:21.176 Yes, councelor Cooper. 00:03:21.200 --> 00:03:22.855 Thank you, Mayor. I would like to 00:03:22.879 --> 00:03:24.456 declare that I have a conflict of 00:03:24.480 --> 00:03:27.480 interest with item 4.1, minor grants 00:03:27.519 --> 00:03:28.696 program. 00:03:28.720 --> 00:03:31.016 Thank you, councelor Cooper. Our next 00:03:31.040 --> 00:03:33.575 item is confirmation of minutes. Is 00:03:33.599 --> 00:03:35.416 there any opposition to the minutes of 00:03:35.440 --> 00:03:38.440 the 10th of March mid month council 00:03:38.720 --> 00:03:41.720 meeting? 00:03:42.400 --> 00:03:44.215 There being no opposition, I declare the 00:03:44.239 --> 00:03:47.239 minutes to be confirmed. Thank you. Our 00:03:47.360 --> 00:03:50.295 next item on the agenda is item four, 00:03:50.319 --> 00:03:53.016 officer reports and item 4.1 minor 00:03:53.040 --> 00:03:56.040 grants program 2526 monthly report and 00:03:56.640 --> 00:03:59.640 individual excellence grants update. 00:04:00.080 --> 00:04:02.295 I will go to councelor Cooper first. 00:04:02.319 --> 00:04:05.016 Thank you. Thank you. So, in accordance 00:04:05.040 --> 00:04:07.495 with the Local Government Act 2020, I 00:04:07.519 --> 00:04:09.256 Lisa Cooper declare that I have a 00:04:09.280 --> 00:04:11.736 general conflict of interest in relation 00:04:11.760 --> 00:04:14.760 to item 4.1 minor grants program on 00:04:15.920 --> 00:04:18.536 today's date and the nature of my 00:04:18.560 --> 00:04:21.560 interest is I in relation to the 00:04:22.479 --> 00:04:24.376 Basin Community House and Canara 00:04:24.400 --> 00:04:26.056 Community House. I am the network 00:04:26.080 --> 00:04:28.056 manager for community houses in the 00:04:28.080 --> 00:04:30.696 outer eastern suburbs and also in 00:04:30.720 --> 00:04:32.856 relation to our savior's Lutheran church 00:04:32.880 --> 00:04:35.880 as my family are members of the church. 00:04:36.240 --> 00:04:39.240 Thank you. Thank you councelor Cooper. 00:04:40.080 --> 00:04:43.080 Can I read that now? 00:04:50.880 --> 00:04:53.096 before I call for a motion, officers 00:04:53.120 --> 00:04:54.936 have asked me to note in relation to the 00:04:54.960 --> 00:04:56.856 application for the Australian Society 00:04:56.880 --> 00:04:59.880 of Graduate Tamal Incorporated that 00:05:00.240 --> 00:05:02.056 officers have confirmed that there is a 00:05:02.080 --> 00:05:05.080 typo in their application and the 00:05:05.680 --> 00:05:08.680 the the Tamal forum and competition 00:05:09.039 --> 00:05:12.039 will happen in July 2026, not 2025 as it 00:05:13.280 --> 00:05:16.280 said on their application form. 00:05:16.560 --> 00:05:18.136 would a councilor like to move a 00:05:18.160 --> 00:05:19.576 motion? 00:05:19.600 --> 00:05:20.536 Thank you. question. 00:05:20.560 --> 00:05:23.560 Williams. 00:05:24.000 --> 00:05:25.816 Yes. Councelor Lockwood, 00:05:25.840 --> 00:05:27.496 I have a question. 00:05:27.520 --> 00:05:30.296 Oh, yes. 00:05:30.320 --> 00:05:33.320 And the Tamals are putting in $10,000 00:05:33.840 --> 00:05:36.216 of the total $12,500 yet we still 00:05:36.240 --> 00:05:38.856 reduce their grant to 1,000 because 00:05:38.880 --> 00:05:41.496 they're not based in Knox. Seems a little 00:05:41.520 --> 00:05:44.376 bit little bit over the top to me. 00:05:44.400 --> 00:05:47.400 they are only asking for 10% or less 00:05:48.320 --> 00:05:50.856 of the total cost yet we still cut them 00:05:50.880 --> 00:05:52.776 in half there are a lot of Tamals in 00:05:52.800 --> 00:05:54.696 Knox quite a few and I've dealt with 00:05:54.720 --> 00:05:56.936 quite a few of them over the years. So I 00:05:56.960 --> 00:05:59.960 just wonder why we do that. 00:06:00.880 --> 00:06:02.696 That's the question. 00:06:02.720 --> 00:06:04.216 Thank you councelor Lockwood. I'll 00:06:04.240 --> 00:06:06.216 direct your question to director 00:06:06.240 --> 00:06:09.240 Chalkley. 00:06:14.639 --> 00:06:16.615 Thank you through you Madam 00:06:16.639 --> 00:06:19.175 Mayor the explanation that was given 00:06:19.199 --> 00:06:21.656 was that the organization 00:06:21.680 --> 00:06:23.895 being based outside of Knox but they 00:06:23.919 --> 00:06:25.256 show that there's certain amount of 00:06:25.280 --> 00:06:27.735 number of Knox residents that do attend 00:06:27.759 --> 00:06:29.976 and so therefore that's why the 00:06:30.000 --> 00:06:32.536 percentage was lowered. 00:06:32.560 --> 00:06:34.615 So it's based on the numbers we know of 00:06:34.639 --> 00:06:36.455 the Knox community that attend that 00:06:36.479 --> 00:06:38.776 particular function. 00:06:38.800 --> 00:06:41.175 Thank you, Director Chalkley. 00:06:41.199 --> 00:06:43.096 with that question answered, I'll 00:06:43.120 --> 00:06:45.656 now ask for a seconder for the officer's 00:06:45.680 --> 00:06:48.680 recommendation. 00:06:50.240 --> 00:06:52.696 Thank you, Councelor Pearce. Councelor 00:06:52.720 --> 00:06:54.216 Williams, as mover, would you like to 00:06:54.240 --> 00:06:56.136 speak? 00:06:56.160 --> 00:06:57.416 Thank you through you, Mayor. Just 00:06:57.440 --> 00:06:59.575 briefly going through the numbers, 00:06:59.599 --> 00:07:02.536 890 Knox residents will have some 00:07:02.560 --> 00:07:05.175 impact of all these the grants that 00:07:05.199 --> 00:07:06.776 we're giving out this month so 00:07:06.800 --> 00:07:08.856 that's a great impact. Again, 00:07:08.880 --> 00:07:10.856 just another reminder we've got 00:07:10.880 --> 00:07:13.816 $73,000 still to expend there and two 00:07:13.840 --> 00:07:16.455 months to go. So if there's any 00:07:16.479 --> 00:07:17.735 community groups out there that are 00:07:17.759 --> 00:07:19.895 looking for some funding of some sort 00:07:19.919 --> 00:07:21.416 and it fits within the minor grant I 00:07:21.440 --> 00:07:23.015 would highly suggest now is the best 00:07:23.039 --> 00:07:25.015 time to apply. That's quite a bit 00:07:25.039 --> 00:07:26.615 of money and I don't think we'll go 00:07:26.639 --> 00:07:28.936 through that by the end of the term, 00:07:28.960 --> 00:07:31.816 but it is there for use by by the 00:07:31.840 --> 00:07:33.976 groups just acknowledging a couple 00:07:34.000 --> 00:07:35.416 of the groups that have applied 00:07:35.440 --> 00:07:37.175 the Boronia Soccer Club obviously getting 00:07:37.199 --> 00:07:39.496 a new soccer goal pretty important to to 00:07:39.520 --> 00:07:41.096 doing their business as a soccer club I 00:07:41.120 --> 00:07:42.615 would have thought Ringwood 00:07:42.639 --> 00:07:43.816 Community Garden although their name 00:07:43.840 --> 00:07:45.175 says Ringwood they've moved into the 00:07:45.199 --> 00:07:48.199 area and putting the mower to make 00:07:48.800 --> 00:07:50.295 mowing tasks easier. I mean that's what 00:07:50.319 --> 00:07:51.496 it's all about. So I think that's a 00:07:51.520 --> 00:07:53.735 great use of funds and also for 00:07:53.759 --> 00:07:55.735 the Indian Senior Citizens Association 00:07:55.759 --> 00:07:58.216 of Victoria again bringing some 00:07:58.240 --> 00:08:01.015 multiculturalism and entertainment to 00:08:01.039 --> 00:08:02.536 our community here in Knox is quite 00:08:02.560 --> 00:08:04.936 important. So, we're a rich community 00:08:04.960 --> 00:08:07.575 full of different cultures and 00:08:07.599 --> 00:08:09.976 that's a great way to sort of do it. So, 00:08:10.000 --> 00:08:12.056 7 but 70 something,000 we've still got 00:08:12.080 --> 00:08:13.575 left to expend. So just want to really 00:08:13.599 --> 00:08:15.416 focus on that that I think for those 00:08:15.440 --> 00:08:16.936 community groups that do need some 00:08:16.960 --> 00:08:18.696 funding prior to the end of financial 00:08:18.720 --> 00:08:21.015 year Knox has some funding for that 00:08:21.039 --> 00:08:24.039 and it is there to utilize. 00:08:24.240 --> 00:08:25.816 Thank you, Councelor Williams. Councelor 00:08:25.840 --> 00:08:28.455 Pearce, 00:08:28.479 --> 00:08:30.295 I reserve my right. 00:08:30.319 --> 00:08:32.375 Thank you. Any other council wish to 00:08:32.399 --> 00:08:34.056 speak to the motion? Yes, councelor 00:08:34.080 --> 00:08:35.815 Lockwood. 00:08:35.839 --> 00:08:37.976 I have another question. The one 00:08:38.000 --> 00:08:40.375 village application, was that the 00:08:40.399 --> 00:08:42.216 residence association or was that the 00:08:42.240 --> 00:08:44.056 village itself that was putting in this 00:08:44.080 --> 00:08:45.096 bid? 00:08:45.120 --> 00:08:46.616 Thank you, councelor Lockwood. I'll 00:08:46.640 --> 00:08:47.976 direct that question to director 00:08:48.000 --> 00:08:50.456 Chalkley. 00:08:50.480 --> 00:08:53.096 I Madam Mayor did clarify that 00:08:53.120 --> 00:08:55.336 today and it was the actual residents 00:08:55.360 --> 00:08:58.360 association that put it in. 00:08:58.399 --> 00:09:01.176 Thank you. 00:09:01.200 --> 00:09:03.016 Yes, councelor Lockwood. 00:09:03.040 --> 00:09:05.416 Could I suggest we fund it because 00:09:05.440 --> 00:09:07.176 the residents are not part of the 00:09:07.200 --> 00:09:09.576 operation of the place and you called it 00:09:09.600 --> 00:09:12.600 operational funding core operations 00:09:13.200 --> 00:09:15.255 that the residents pay for that not the 00:09:15.279 --> 00:09:16.776 village itself. So, I think that's a 00:09:16.800 --> 00:09:19.416 little unfair to penalize them for 00:09:19.440 --> 00:09:21.096 something that the that the residents 00:09:21.120 --> 00:09:24.120 themselves are trying to get up. 00:09:24.640 --> 00:09:27.640 I'd also like to amend, put it move 00:09:28.240 --> 00:09:29.815 an amendment that we fully fund the 00:09:29.839 --> 00:09:32.839 Tamil application 00:09:34.240 --> 00:09:35.896 the Australian Society of Graduate 00:09:35.920 --> 00:09:37.416 Tamals given. They're already 00:09:37.440 --> 00:09:40.440 contributing $10,000 I don't see 00:09:40.880 --> 00:09:42.616 why we wouldn't contribute the full 00:09:42.640 --> 00:09:45.495 $25,000 cuz it only gets us up to 10% of 00:09:45.519 --> 00:09:47.815 the total cost. So, I'd like to put that 00:09:47.839 --> 00:09:50.839 in as an amendment. 00:10:22.160 --> 00:10:24.696 00:10:24.720 --> 00:10:27.720 00:10:47.279 --> 00:10:49.815 Thank you for your request, Councelor 00:10:49.839 --> 00:10:51.495 Lockwood. Councelor Williams, Councelor 00:10:51.519 --> 00:10:53.656 Pearce, would you consider an amendment 00:10:53.680 --> 00:10:56.680 to the motion that's currently on the 00:10:58.160 --> 00:11:01.160 table? 00:11:18.320 --> 00:11:21.320 So, if I'm clear, the two 00:11:21.440 --> 00:11:23.896 amendments that Council Lockwood, and 00:11:23.920 --> 00:11:26.296 please correct me if I'm if I'm wrong, 00:11:26.320 --> 00:11:29.320 Councilor Lockwood, you have requested a 00:11:30.560 --> 00:11:32.935 consideration on fully funding in the 00:11:32.959 --> 00:11:35.959 Tamal forum and competition from 00:11:36.720 --> 00:11:39.720 the recommended amount of 1,000 to 00:11:40.560 --> 00:11:43.560 a new amount of $2,500 which was their 00:11:43.680 --> 00:11:45.576 original request 00:11:45.600 --> 00:11:48.600 and the 00:11:50.160 --> 00:11:53.160 no 00:11:53.920 --> 00:11:56.375 pardon me. Yes, thank you 00:11:56.399 --> 00:11:59.399 Wantirna Retirement Village has requested 00:11:59.519 --> 00:12:02.216 some resident entertainment for 2026 and 00:12:02.240 --> 00:12:04.776 that application was refused on the 00:12:04.800 --> 00:12:06.615 grounds that the villages core 00:12:06.639 --> 00:12:09.176 operations and ongoing service delivery 00:12:09.200 --> 00:12:11.016 should be covering those costs and 00:12:11.040 --> 00:12:14.040 that was for a request of 2500. 00:12:14.320 --> 00:12:17.320 Is that correct councelor Lockwood? 00:12:17.519 --> 00:12:19.576 Yes. So, councelor Williams, councelor 00:12:19.600 --> 00:12:22.136 Pearce, 00:12:22.160 --> 00:12:25.160 through you, Mayor, based on that, 00:12:25.200 --> 00:12:27.336 I'm not a fan of making policy on 00:12:27.360 --> 00:12:29.255 the fly and running with something 00:12:29.279 --> 00:12:31.336 that we haven't been consulted on just 00:12:31.360 --> 00:12:33.495 at this stage. I'd ask that we possibly 00:12:33.519 --> 00:12:36.519 defer this to seek further information. 00:12:38.959 --> 00:12:41.959 have we got an option 00:12:43.440 --> 00:12:46.440 here? 00:13:04.240 --> 00:13:07.240 All 00:13:07.279 --> 00:13:09.176 right. I've just received some 00:13:09.200 --> 00:13:11.416 advice from governance and councelor 00:13:11.440 --> 00:13:13.736 Lockwood because councelor Williams is 00:13:13.760 --> 00:13:16.296 not supportive of making an amendment 00:13:16.320 --> 00:13:19.320 to this particular motion. We have 00:13:19.600 --> 00:13:22.600 the option of you can put forward an 00:13:23.200 --> 00:13:25.896 alternate motion 00:13:25.920 --> 00:13:26.375 amendment. 00:13:26.399 --> 00:13:29.016 What's wrong with an amendment? 00:13:29.040 --> 00:13:29.736 Formal. 00:13:29.760 --> 00:13:32.760 A formal amendment Councelor Lockwood 00:13:40.480 --> 00:13:42.375 or you want to take up the option that 00:13:42.399 --> 00:13:44.055 councilor Williams has put forward and 00:13:44.079 --> 00:13:47.079 defer the item. 00:13:48.639 --> 00:13:48.776 I 00:13:48.800 --> 00:13:51.096 think it fits quite well in with policy. 00:13:51.120 --> 00:13:52.856 But if you want to defer it, yeah, we 00:13:52.880 --> 00:13:54.935 can defer it. Can I move the deferral 00:13:54.959 --> 00:13:57.175 then? Is that possible? I've already 00:13:57.199 --> 00:13:59.175 moved the amendment. 00:13:59.199 --> 00:14:02.199 Just a moment. 00:14:03.440 --> 00:14:06.440 There was no amendment, was there? So, 00:14:10.240 --> 00:14:11.976 I'm just going to propose a short 00:14:12.000 --> 00:14:13.976 adjournment so I can get governance to 00:14:14.000 --> 00:14:17.000 write that that motion. 00:14:19.120 --> 00:14:22.120 may I have a mover, please? And, 00:14:22.240 --> 00:14:23.576 thank you, Councilor Williams, and 00:14:23.600 --> 00:14:25.336 Councelor Pearce, a second for that 00:14:25.360 --> 00:14:27.495 adjournment. 00:14:27.519 --> 00:14:30.456 All those in favor? 00:14:30.480 --> 00:14:32.696 Thank you. that 00:14:32.720 --> 00:14:34.615 Parisa. 00:14:34.639 --> 00:14:37.416 Yes, that motion is carried. Thank you. 00:14:37.440 --> 00:14:40.440 we will adjourn for 5 minutes. Thank 00:14:41.199 --> 00:14:43.736 you. 00:14:43.760 --> 00:14:45.656 Thank you everyone for your patience. 00:14:45.680 --> 00:14:46.776 We've just had a little bit of 00:14:46.800 --> 00:14:48.615 administration to tidy that this 00:14:48.639 --> 00:14:51.639 amendment up Peter we've got an 00:14:53.120 --> 00:14:55.495 amendment on the table. I will get 00:14:55.519 --> 00:14:58.519 our governance manager Andrew to read 00:14:59.279 --> 00:15:01.495 the amendment and then you can confirm 00:15:01.519 --> 00:15:04.136 that that is the amendment that you have 00:15:04.160 --> 00:15:07.160 asked for. Thank you Andrew. 00:15:22.000 --> 00:15:23.896 thank you through you Mayor. There's 00:15:23.920 --> 00:15:25.495 a few changes to this motion So I'll 00:15:25.519 --> 00:15:27.016 just talk councilors through the changes 00:15:27.040 --> 00:15:29.815 that have been made they're all 00:15:29.839 --> 00:15:32.839 highlighted in red as we go through. 00:15:32.959 --> 00:15:35.959 so in resolution one there is a 00:15:37.040 --> 00:15:39.255 change to reflect that we are the 00:15:39.279 --> 00:15:41.576 proposal that council approve five 00:15:41.600 --> 00:15:43.416 applications with a correction to the 00:15:43.440 --> 00:15:46.136 total the amount of the grants and 00:15:46.160 --> 00:15:49.160 that is because the 00:15:50.639 --> 00:15:52.536 grant for the Australian Society of 00:15:52.560 --> 00:15:54.776 Graduate Tamals has been removed from 00:15:54.800 --> 00:15:56.296 that section of the report and the 00:15:56.320 --> 00:15:58.615 totals adjusted. 00:15:58.639 --> 00:16:00.375 There's then change to resolution two 00:16:00.399 --> 00:16:02.696 that says suggests to defer four 00:16:02.720 --> 00:16:05.416 applications instead of the original two 00:16:05.440 --> 00:16:07.896 and changes the total of those and 00:16:07.920 --> 00:16:10.055 the two in there are the two that were 00:16:10.079 --> 00:16:13.079 requested which are 00:16:13.839 --> 00:16:15.735 those two items the Australian Society 00:16:15.759 --> 00:16:17.896 of Graduate Tamals and the Wantirna 00:16:17.920 --> 00:16:20.615 Retirement Village grants and the totals 00:16:20.639 --> 00:16:23.175 have been adjusted accordingly 00:16:23.199 --> 00:16:25.976 and then resolution three is to refuse 00:16:26.000 --> 00:16:27.896 one application rather than the original 00:16:27.920 --> 00:16:29.896 two because the one turner retirement 00:16:29.920 --> 00:16:32.920 village proposal has been removed 00:16:34.240 --> 00:16:37.016 from there that 00:16:37.040 --> 00:16:40.040 requires 00:16:40.480 --> 00:16:42.536 an adjustment to the total at the bottom 00:16:42.560 --> 00:16:45.560 there which I'll finalize in a moment. 00:16:45.680 --> 00:16:48.456 resolution four is as was proposed 00:16:48.480 --> 00:16:50.696 and then resolution five has an adjusted 00:16:50.720 --> 00:16:52.216 total to reflect the fact that the 00:16:52.240 --> 00:16:55.240 Tamals grant is not being included. 00:16:57.440 --> 00:17:00.440 Thank you very much, Andrew. Peter, is 00:17:00.560 --> 00:17:03.175 this the motion that you requested the 00:17:03.199 --> 00:17:03.735 amendment? 00:17:03.759 --> 00:17:05.736 yes why not? I'm happy to defer it 00:17:05.760 --> 00:17:08.760 if people want to discuss it. 00:17:09.199 --> 00:17:11.096 I've been here to discuss things 00:17:11.120 --> 00:17:12.216 but anyway. 00:17:12.240 --> 00:17:14.295 So, Peter being the mover, I'll need a 00:17:14.319 --> 00:17:17.319 second for that amendment. 00:17:17.760 --> 00:17:20.760 Thank you, councelor Duncan. 00:17:37.760 --> 00:17:40.760 councelor Lockwood as mover of the 00:17:41.280 --> 00:17:43.576 amendment. This is not the final motion. 00:17:43.600 --> 00:17:45.096 Just as a reminder, would you like to 00:17:45.120 --> 00:17:46.936 speak? 00:17:46.960 --> 00:17:49.416 Yes. 00:17:49.440 --> 00:17:51.096 I would just like to point out that I'm 00:17:51.120 --> 00:17:53.816 not changing the policy I just think 00:17:53.840 --> 00:17:56.616 this is how the policy should be 00:17:56.640 --> 00:17:58.856 implemented we are meant to be 00:17:58.880 --> 00:18:01.576 supporting these groups and I'm a little 00:18:01.600 --> 00:18:03.976 concerned that we exclude 00:18:04.000 --> 00:18:06.856 part of the amount or groups 00:18:06.880 --> 00:18:08.775 unnecessarily when they I think they 00:18:08.799 --> 00:18:11.799 would fit into the policy. That's 00:18:12.080 --> 00:18:13.816 all. 00:18:13.840 --> 00:18:15.976 Good luck. 00:18:16.000 --> 00:18:17.736 Thank you councelor Lockwood. Councelor 00:18:17.760 --> 00:18:19.416 Duncan as second. Would you like to 00:18:19.440 --> 00:18:20.775 speak to the amendment? 00:18:20.799 --> 00:18:22.775 I'll reserve my right. Thank you. 00:18:22.799 --> 00:18:24.535 Thank you. Would any other council like 00:18:24.559 --> 00:18:27.015 to speak to the amendment? 00:18:27.039 --> 00:18:28.856 Thank you, Councelor Williams. 00:18:28.880 --> 00:18:31.336 Thank you, Mayor. I do support the 00:18:31.360 --> 00:18:34.360 amendment being that I think it 00:18:35.039 --> 00:18:36.856 gives a good opportunity for director 00:18:36.880 --> 00:18:39.496 Chalkley to also speak with the and 00:18:39.520 --> 00:18:41.496 the team to be able to speak with the 00:18:41.520 --> 00:18:43.256 Australian Society of Graduate Tamals 00:18:43.280 --> 00:18:44.856 to find out some further information to 00:18:44.880 --> 00:18:47.416 be able to confirm that they do qualify 00:18:47.440 --> 00:18:49.176 either for the full amount or for the 00:18:49.200 --> 00:18:50.535 lesser amount that's been proposed 00:18:50.559 --> 00:18:52.376 tonight it also gives us the 00:18:52.400 --> 00:18:53.496 opportunity to make sure that we're 00:18:53.520 --> 00:18:55.416 following the rule book that 00:18:55.440 --> 00:18:57.976 we've all set here as counselors when 00:18:58.000 --> 00:19:00.696 we come to assess minor grants rather 00:19:00.720 --> 00:19:02.535 than putting it on the night and making 00:19:02.559 --> 00:19:04.216 a call on the night that perhaps could 00:19:04.240 --> 00:19:06.936 have ravocations for other groups. 00:19:06.960 --> 00:19:09.256 So, I'm happy to support this 00:19:09.280 --> 00:19:11.816 amendment that we get the right 00:19:11.840 --> 00:19:13.496 homework done on this and after speaking 00:19:13.520 --> 00:19:15.655 with director Chalkley just before I 00:19:15.679 --> 00:19:16.856 understand that this also won't 00:19:16.880 --> 00:19:18.376 inconvenience the group because their 00:19:18.400 --> 00:19:21.400 date um for their event isn't until 00:19:21.760 --> 00:19:24.056 July. So I'm glad to hear that we're 00:19:24.080 --> 00:19:25.895 not also going to inconvenience anyone 00:19:25.919 --> 00:19:27.816 as a result of this. 00:19:27.840 --> 00:19:29.416 Thank you, Councelor Williams. Would any 00:19:29.440 --> 00:19:31.416 other counselor wish to speak to the 00:19:31.440 --> 00:19:34.440 amendment? 00:19:35.679 --> 00:19:37.336 No. 00:19:37.360 --> 00:19:39.176 councelor Lockwood, would you like 00:19:39.200 --> 00:19:41.336 your right of reply? 00:19:41.360 --> 00:19:44.296 No, no need to reply. Thank you. 00:19:44.320 --> 00:19:46.856 Thank you. I'll now put the amendment. 00:19:46.880 --> 00:19:49.880 All those in favor? 00:19:50.640 --> 00:19:53.640 That amendment is carried unanimously. 00:19:54.160 --> 00:19:57.160 now that amendment forms part of the 00:19:57.679 --> 00:20:00.679 motion for item 4.1. 00:20:00.799 --> 00:20:03.655 Peter, as the mover of the motion, 00:20:03.679 --> 00:20:06.679 would you like to speak? 00:20:06.720 --> 00:20:08.856 Oh, no. Reserve my right. 00:20:08.880 --> 00:20:10.376 Thank you, councelor Lockwood. Councelor 00:20:10.400 --> 00:20:11.496 Duncan, 00:20:11.520 --> 00:20:12.535 reserve my right. 00:20:12.559 --> 00:20:14.136 Thank you. Would any other council like 00:20:14.160 --> 00:20:16.936 to speak to the motion? 00:20:16.960 --> 00:20:18.856 No. I'll now put the motion. All those 00:20:18.880 --> 00:20:21.816 in favor? 00:20:21.840 --> 00:20:24.840 That motion is carried unanimously? 00:20:25.600 --> 00:20:28.600 Thank you. Can we please um ask 00:20:28.720 --> 00:20:31.720 Councelor Cooper to return? 00:21:03.760 --> 00:21:06.760 The next item on the agenda is item 4.2 00:21:07.120 --> 00:21:08.775 transformation governance committee 00:21:08.799 --> 00:21:10.856 revised terms of reference and 00:21:10.880 --> 00:21:12.856 recruitment of external independent 00:21:12.880 --> 00:21:15.880 members. Councilors before I call for a 00:21:15.919 --> 00:21:17.576 motion I will note that the outcome 00:21:17.600 --> 00:21:19.736 sought tonight includes nomination of 00:21:19.760 --> 00:21:22.296 one counselor to participate on the 00:21:22.320 --> 00:21:24.696 selection panel for external members. 00:21:24.720 --> 00:21:26.616 Would a councelor like to move a motion 00:21:26.640 --> 00:21:28.775 including a nomination for the selection 00:21:28.799 --> 00:21:31.736 panel? Thank you, councelor Duncan. 00:21:31.760 --> 00:21:33.496 Yes, I'd like to move the office's 00:21:33.520 --> 00:21:36.056 recommendation with nominating yourself, 00:21:36.080 --> 00:21:38.535 councelor Kennett at point 4. 00:21:38.559 --> 00:21:40.216 Thank you, councelor Duncan. Is there a 00:21:40.240 --> 00:21:43.240 second for that motion? 00:21:47.360 --> 00:21:50.056 Thank you, councelor Cooper. 00:21:50.080 --> 00:21:51.496 Councelor Duncan, would you like to 00:21:51.520 --> 00:21:52.856 speak to the motion? 00:21:52.880 --> 00:21:54.616 Oh, yes. Thank you, Mayor. through you. 00:21:54.640 --> 00:21:56.775 this is one of my favorite committees 00:21:56.799 --> 00:21:58.936 to sit on. I do sit on a few this is 00:21:58.960 --> 00:22:01.655 really the nuts and bolts of where 00:22:01.679 --> 00:22:04.679 where we get independent advice 00:22:05.600 --> 00:22:07.015 for things that we're doing at 00:22:07.039 --> 00:22:09.336 council. So this report seeks council's 00:22:09.360 --> 00:22:10.535 endorsement to continue the 00:22:10.559 --> 00:22:11.895 transformation and governance committee 00:22:11.919 --> 00:22:14.535 for another 2 years after its expiry at 00:22:14.559 --> 00:22:17.416 the end of June to also approve its 00:22:17.440 --> 00:22:19.416 updated terms of reference which create 00:22:19.440 --> 00:22:21.976 contains some minor administrative 00:22:22.000 --> 00:22:24.216 administrative corrections and some 00:22:24.240 --> 00:22:26.696 cleaning up of the language and it also 00:22:26.720 --> 00:22:28.456 seeks to approve and begin the 00:22:28.480 --> 00:22:30.456 recruiting process of the two external 00:22:30.480 --> 00:22:32.936 members that we have on this committee. 00:22:32.960 --> 00:22:34.775 at this point in time no is currently 00:22:34.799 --> 00:22:36.856 commencing our our major ERP 00:22:36.880 --> 00:22:38.456 transformation and this committee plays 00:22:38.480 --> 00:22:40.456 a critical role in providing independent 00:22:40.480 --> 00:22:41.895 governance and oversight to this 00:22:41.919 --> 00:22:44.535 significant investment of council funds. 00:22:44.559 --> 00:22:46.456 This also demonstrates Knox's strong 00:22:46.480 --> 00:22:48.856 commitment to robust governance. The 00:22:48.880 --> 00:22:50.456 terms of reference have been reviewed to 00:22:50.480 --> 00:22:52.456 streamline provisions, improve alignment 00:22:52.480 --> 00:22:54.135 with other council committees, and to 00:22:54.159 --> 00:22:55.895 reflect practical learnings from the 00:22:55.919 --> 00:22:58.856 past 2 years. The proposed 2-year term 00:22:58.880 --> 00:23:01.015 for the independent advisers aligns with 00:23:01.039 --> 00:23:03.736 the ERP implementation time frame and 00:23:03.760 --> 00:23:05.416 and the committee's future role will 00:23:05.440 --> 00:23:07.336 then be reassessed. 00:23:07.360 --> 00:23:09.015 Much like the independent members of the 00:23:09.039 --> 00:23:10.775 audit and risk committee, these external 00:23:10.799 --> 00:23:12.135 members play a critical role in 00:23:12.159 --> 00:23:13.655 strengthening the effectiveness and 00:23:13.679 --> 00:23:15.736 credibility of our committee and our 00:23:15.760 --> 00:23:18.056 decision decision-making capabilities as 00:23:18.080 --> 00:23:20.376 a whole. The primary role of of these 00:23:20.400 --> 00:23:22.535 members is to be completely independent, 00:23:22.559 --> 00:23:24.775 provide expert advice, and complement 00:23:24.799 --> 00:23:27.096 our internal knowledge. Because they're 00:23:27.120 --> 00:23:28.936 not council employees or elected 00:23:28.960 --> 00:23:30.535 representatives like ourselves, they 00:23:30.559 --> 00:23:32.775 bring an objective perspective helping 00:23:32.799 --> 00:23:34.856 to challenge any assumptions, test our 00:23:34.880 --> 00:23:37.015 proposals, and reduce the risk of any 00:23:37.039 --> 00:23:39.895 organizational bias forming. The 00:23:39.919 --> 00:23:41.655 external members bring specialist skills 00:23:41.679 --> 00:23:43.816 and experience. They have expertise in 00:23:43.840 --> 00:23:45.655 large-scale transformations which the 00:23:45.679 --> 00:23:48.679 ERP implementation will be um also 00:23:48.799 --> 00:23:51.096 experience within ERP implementations in 00:23:51.120 --> 00:23:53.336 similar organizations, change management 00:23:53.360 --> 00:23:56.360 experts, risk and overall governance. 00:23:57.039 --> 00:23:59.256 This expertise supports informed 00:23:59.280 --> 00:24:01.176 decision- making on complex initiatives 00:24:01.200 --> 00:24:02.936 and helps ensure projects are aligned 00:24:02.960 --> 00:24:04.936 with best practice which strengthens the 00:24:04.960 --> 00:24:06.616 transparency and confidence in a 00:24:06.640 --> 00:24:08.135 council's decision-making process 00:24:08.159 --> 00:24:09.736 overall. 00:24:09.760 --> 00:24:11.655 These external members act as strategic 00:24:11.679 --> 00:24:13.416 advisers to the committee focusing on 00:24:13.440 --> 00:24:15.176 long-term outcomes rather than the 00:24:15.200 --> 00:24:16.936 day-to-day operations and their 00:24:16.960 --> 00:24:18.135 involvement helps ensure that 00:24:18.159 --> 00:24:19.976 transformation initiatives deliver 00:24:20.000 --> 00:24:22.376 organizationalwide benefits and remain 00:24:22.400 --> 00:24:24.135 aligned with council's objectives and 00:24:24.159 --> 00:24:26.856 our community's expectations. So com 00:24:26.880 --> 00:24:28.056 continuing this committee and 00:24:28.080 --> 00:24:29.736 appointment of the new me members will 00:24:29.760 --> 00:24:31.895 ensure that ongoing independent advice, 00:24:31.919 --> 00:24:33.816 strong oversight and informed decision 00:24:33.840 --> 00:24:36.135 making can continue throughout our 00:24:36.159 --> 00:24:37.895 transformation journey as we implement 00:24:37.919 --> 00:24:40.775 the ERP program. So thank you. 00:24:40.799 --> 00:24:42.535 Thank you councelor Duncan councelor 00:24:42.559 --> 00:24:44.696 Cooper. 00:24:44.720 --> 00:24:46.296 I think councelor Duncan has covered 00:24:46.320 --> 00:24:48.135 things off very nicely. All I would add 00:24:48.159 --> 00:24:50.456 is just thank you very much to all the 00:24:50.480 --> 00:24:52.376 members who are on the committee. I have 00:24:52.400 --> 00:24:54.456 been on this committee before. It does 00:24:54.480 --> 00:24:57.015 operate outside of hours and in an 00:24:57.039 --> 00:24:59.736 evening and it can be quite a lengthy 00:24:59.760 --> 00:25:01.816 committee to be on and there's a lot of 00:25:01.840 --> 00:25:03.496 content covered in those meetings as 00:25:03.520 --> 00:25:06.135 well which is fantastic to see. So um 00:25:06.159 --> 00:25:08.296 just um I do commend everyone on the 00:25:08.320 --> 00:25:09.655 committee. Thank you for being on the 00:25:09.679 --> 00:25:11.176 committee. Thank you for putting the 00:25:11.200 --> 00:25:13.736 reports together and I look forward to 00:25:13.760 --> 00:25:15.976 seeing things moving forward. 00:25:16.000 --> 00:25:17.895 Thanks very much councelor Cooper. Does 00:25:17.919 --> 00:25:19.576 any other council wish to speak? Yes, 00:25:19.600 --> 00:25:22.600 councelor Pearce. I have a question 00:25:23.760 --> 00:25:26.760 can I ask whoever I need to ask 00:25:28.400 --> 00:25:30.056 why is the reduction from three 00:25:30.080 --> 00:25:32.775 counselors up to two 00:25:32.799 --> 00:25:34.856 plus the Mayor I'd just like to know the 00:25:34.880 --> 00:25:37.880 rationale behind it thank you 00:25:40.799 --> 00:25:43.496 I'll put that question to our interim 00:25:43.520 --> 00:25:46.520 director for customer and performance 00:25:47.440 --> 00:25:48.616 thank you for the question and 00:25:48.640 --> 00:25:51.640 through you mayor there. 00:25:52.159 --> 00:25:54.135 I believe unless there is a typo in 00:25:54.159 --> 00:25:55.576 the report, there should be up to three 00:25:55.600 --> 00:25:58.456 counselors not two counselors. So 00:25:58.480 --> 00:26:00.296 that's consistent with our 00:26:00.320 --> 00:26:02.056 current terms of reference. So the 00:26:02.080 --> 00:26:03.736 Mayor plus two counselors at the moment. 00:26:03.760 --> 00:26:05.895 At the minute, we do have just the 00:26:05.919 --> 00:26:08.056 two counselors on the committee and 00:26:08.080 --> 00:26:09.736 that's because the two counselors that 00:26:09.760 --> 00:26:10.856 nominated to be part of that committee 00:26:10.880 --> 00:26:13.416 in the November meeting, one of those 00:26:13.440 --> 00:26:15.176 councils was elected the Mayor as well. 00:26:15.200 --> 00:26:18.200 So, that's the the crossover there. 00:26:18.960 --> 00:26:21.960 Thank you, Leisel. 00:26:22.159 --> 00:26:23.895 Did you have a question now, Councelor 00:26:23.919 --> 00:26:25.255 Pearce? 00:26:25.279 --> 00:26:27.655 No. Okay. Did you wish to speak to the 00:26:27.679 --> 00:26:28.775 motion? 00:26:28.799 --> 00:26:30.696 No. Any other council wish to speak to 00:26:30.720 --> 00:26:32.775 the motion? 00:26:32.799 --> 00:26:34.856 No. councelor Duncan, do you want 00:26:34.880 --> 00:26:37.416 your right of reply? No. I'll now put 00:26:37.440 --> 00:26:40.440 the motion. All those in favor? 00:26:40.960 --> 00:26:43.176 That motion is carried unanimously. 00:26:43.200 --> 00:26:45.816 Thank you. 00:26:45.840 --> 00:26:48.296 item five is notices of motion. There 00:26:48.320 --> 00:26:50.616 are no such items this evening. So we'll 00:26:50.640 --> 00:26:52.296 move on to item six which is 00:26:52.320 --> 00:26:54.696 supplementary items. There are also no 00:26:54.720 --> 00:26:57.416 such items this evening. Moving on to 00:26:57.440 --> 00:26:59.976 item seven, urgent business. Does any 00:27:00.000 --> 00:27:02.135 counselor wish to raise a matter of 00:27:02.159 --> 00:27:05.159 urgent business? 00:27:10.240 --> 00:27:11.895 Councelor Lockwood, you have your hand 00:27:11.919 --> 00:27:14.919 up. 00:27:15.840 --> 00:27:18.840 You're also on mute. 00:27:20.480 --> 00:27:23.176 No hands, no voice. 00:27:23.200 --> 00:27:26.135 Thank you. So, no items of urgent 00:27:26.159 --> 00:27:28.296 business. 00:27:28.320 --> 00:27:30.936 item eight is confidential items. 00:27:30.960 --> 00:27:33.960 There are no such items. 00:27:34.159 --> 00:27:36.535 so, with that, I can declare the 00:27:36.559 --> 00:27:38.696 meeting closed. Thank you to our public 00:27:38.720 --> 00:27:40.616 gallery for attending tonight and 00:27:40.640 --> 00:27:42.296 braving the cool weather and to our 00:27:42.320 --> 00:27:43.816 viewers at home for your attendance 00:27:43.840 --> 00:27:46.840 tonight. Thank you.