WEBVTT 00:00:00.719 --> 00:00:02.696 good evening and we apologize for the 00:00:02.720 --> 00:00:04.536 short delay in coming online this 00:00:04.560 --> 00:00:06.775 evening. welcome councilor's officers 00:00:06.799 --> 00:00:08.936 and members of the online and public 00:00:08.960 --> 00:00:11.416 galleries to tonight's midmonth meeting 00:00:11.440 --> 00:00:13.495 of council. my name is Councellor 00:00:13.519 --> 00:00:15.176 Glen Atwell. I have the privilege of 00:00:15.200 --> 00:00:16.616 being the Deputy Mayor of Knox City 00:00:16.640 --> 00:00:18.696 council and I'm chairing the meeting as 00:00:18.720 --> 00:00:21.015 the Mayor Councellor Lisa Cooper is 00:00:21.039 --> 00:00:23.576 an apology this evening. on behalf of 00:00:23.600 --> 00:00:25.816 council, I would like to extend our 00:00:25.840 --> 00:00:27.736 sincere condolences to the Mayor and her 00:00:27.760 --> 00:00:30.136 family for the passing of her father 00:00:30.160 --> 00:00:32.296 on the weekend. we are wishing 00:00:32.320 --> 00:00:34.456 Councellor Cooper and her family all the 00:00:34.480 --> 00:00:37.416 very best and also before proceeding 00:00:37.440 --> 00:00:39.016 with the formalities of the meeting 00:00:39.040 --> 00:00:41.176 tonight, I would also like to note that 00:00:41.200 --> 00:00:43.496 on behalf of council, we are 00:00:43.520 --> 00:00:46.136 extremely saddened that two people 00:00:46.160 --> 00:00:48.136 recently lost their lives and that a 00:00:48.160 --> 00:00:50.456 child was seriously injured in a road 00:00:50.480 --> 00:00:53.416 incident in Wantirna South on Thursday. 00:00:53.440 --> 00:00:55.256 our hearts go out to the families and 00:00:55.280 --> 00:00:57.976 loved ones of those affected. and our 00:00:58.000 --> 00:01:00.456 thoughts are with all of those impacted 00:01:00.480 --> 00:01:02.695 by this tragedy, including local 00:01:02.719 --> 00:01:04.936 residents who we know were on scene 00:01:04.960 --> 00:01:06.616 very soon after the incident and of 00:01:06.640 --> 00:01:09.095 course the first responders that 00:01:09.119 --> 00:01:10.775 responded in the way they do all of the 00:01:10.799 --> 00:01:13.415 time. So we do express our sincerest 00:01:13.439 --> 00:01:16.439 condolences. 00:01:17.280 --> 00:01:19.415 council acknowledges the Wurrundjeri 00:01:19.439 --> 00:01:21.176 Woi Wurrung people and the Bunurong people of 00:01:21.200 --> 00:01:22.696 the Kulin Nation as traditional 00:01:22.720 --> 00:01:25.256 custodians of the land. Today we meet on 00:01:25.280 --> 00:01:26.775 the traditional lands of the Wurrundjeri 00:01:26.799 --> 00:01:29.016 Woi Wurrung people and pay our respects to 00:01:29.040 --> 00:01:31.976 Elders both past and present. 00:01:32.000 --> 00:01:33.976 our statement of commitment 00:01:34.000 --> 00:01:36.135 the Knox way is characterized by service, 00:01:36.159 --> 00:01:38.216 integrity, community participation, 00:01:38.240 --> 00:01:40.296 accountability and good governance. 00:01:40.320 --> 00:01:41.976 Council is committed to being responsive 00:01:42.000 --> 00:01:43.896 to the community and advocating to other 00:01:43.920 --> 00:01:45.095 governments and agencies on their 00:01:45.119 --> 00:01:47.256 behalf. We recognize the importance of 00:01:47.280 --> 00:01:48.775 local democracy and council's 00:01:48.799 --> 00:01:51.016 responsibility to govern well for all in 00:01:51.040 --> 00:01:53.336 our city. Our history is rich and in the 00:01:53.360 --> 00:01:54.775 spirit of the Knox tradition, let us 00:01:54.799 --> 00:01:57.095 move and prosper. 00:01:57.119 --> 00:01:58.856 We are conducting tonight's meeting in a 00:01:58.880 --> 00:02:01.415 hybrid format. 00:02:01.439 --> 00:02:03.256 I acknowledge that Councellor 00:02:03.280 --> 00:02:04.936 Chris Duncan from Collier Ward is joining 00:02:04.960 --> 00:02:07.960 us online this evening. I'll 00:02:08.000 --> 00:02:09.655 begin with an introduction of my 00:02:09.679 --> 00:02:12.679 colleagues and ask that councellors 00:02:13.760 --> 00:02:15.336 give a bit of a wave as I call their 00:02:15.360 --> 00:02:17.336 names. , councellors in attendance 00:02:17.360 --> 00:02:19.096 tonight are Councellor Susan Pearce 00:02:19.120 --> 00:02:21.256 representing Taylor Ward, Councellor 00:02:21.280 --> 00:02:23.656 Peter Lockwood representing Baird Ward, 00:02:23.680 --> 00:02:25.336 Councellor Robert Williams representing 00:02:25.360 --> 00:02:27.736 Dinsdale Ward, Councellor Parisa 00:02:27.760 --> 00:02:29.976 Considine representing Fryberg Ward, 00:02:30.000 --> 00:02:31.896 Councellor Paige Kennett representing 00:02:31.920 --> 00:02:34.536 Chandler Ward, and Councellor Meagan Baker 00:02:34.560 --> 00:02:37.495 representing Dobson Ward. And also 00:02:37.519 --> 00:02:39.256 joining us online tonight is Councellor 00:02:39.280 --> 00:02:42.280 Chris Duncan from Collier Ward. 00:02:42.640 --> 00:02:44.536 Also with us in the chamber this evening 00:02:44.560 --> 00:02:46.295 are our acting chief executive officer 00:02:46.319 --> 00:02:49.256 Mr. Grant Thorn. our acting director of 00:02:49.280 --> 00:02:52.215 infrastructure, Monica Micheli. our 00:02:52.239 --> 00:02:55.239 director city livability, Matt Kelleher. 00:02:55.440 --> 00:02:57.575 Our director connected communities, Judy 00:02:57.599 --> 00:03:00.056 Chalkley. Our chief financial officer, 00:03:00.080 --> 00:03:03.080 Yvette Lawkin , our manager, governance and 00:03:03.360 --> 00:03:05.656 risk, Andrew Dowling, and our acting 00:03:05.680 --> 00:03:08.376 head of governance, Renee Russell. 00:03:08.400 --> 00:03:10.935 And I also acknowledge tonight in the 00:03:10.959 --> 00:03:13.096 gallery with us, we have a former Mayor 00:03:13.120 --> 00:03:14.776 and counselor, Mr. Tony Holland. 00:03:14.800 --> 00:03:16.376 Welcome, Tony, to this evening's 00:03:16.400 --> 00:03:17.656 meeting. 00:03:17.680 --> 00:03:19.896 just regarding our live streaming 00:03:19.920 --> 00:03:22.456 and conduct expected please note this 00:03:22.480 --> 00:03:24.295 meeting is recorded and streamed live on 00:03:24.319 --> 00:03:25.976 live on our website in accordance with 00:03:26.000 --> 00:03:27.495 our live streaming of public meetings 00:03:27.519 --> 00:03:29.656 policy and so council does not permit 00:03:29.680 --> 00:03:31.256 additional recording of the meeting. 00:03:31.280 --> 00:03:32.696 Members of the gallery should note that 00:03:32.720 --> 00:03:34.135 you may be visible in the background of 00:03:34.159 --> 00:03:36.536 the live stream vision. Live streaming 00:03:36.560 --> 00:03:38.215 and recording will be suspended if this 00:03:38.239 --> 00:03:39.816 meeting is closed to the public to 00:03:39.840 --> 00:03:41.256 consider confidential business in 00:03:41.280 --> 00:03:43.416 accordance with with section 66 of the 00:03:43.440 --> 00:03:45.976 local government act 2020. I remind 00:03:46.000 --> 00:03:47.575 everyone that opinions expressed and 00:03:47.599 --> 00:03:49.016 statements made during this meeting are 00:03:49.040 --> 00:03:51.495 those of the individuals making them, 00:03:51.519 --> 00:03:53.816 not those of council, unless set out in 00:03:53.840 --> 00:03:56.135 a resolution passed by council. Council 00:03:56.159 --> 00:03:58.215 accepts no liability for any defamatory 00:03:58.239 --> 00:04:00.376 remarks made during a meeting. You are 00:04:00.400 --> 00:04:01.976 responsible for your own comments and 00:04:02.000 --> 00:04:03.656 therefore may be personally liable for 00:04:03.680 --> 00:04:06.056 any loss or damage they cause. I would 00:04:06.080 --> 00:04:07.976 also ask everyone present to remain 00:04:08.000 --> 00:04:09.336 quiet when others are addressing the 00:04:09.360 --> 00:04:11.495 meeting and remind the gallery that this 00:04:11.519 --> 00:04:13.256 is a meeting of council and there is no 00:04:13.280 --> 00:04:14.696 opportunity for members of the gallery 00:04:14.720 --> 00:04:16.215 to participate in debate during the 00:04:16.239 --> 00:04:18.055 meeting and that questions are only 00:04:18.079 --> 00:04:21.079 permissible during public question time. 00:04:21.440 --> 00:04:23.416 Moving now to our order of business. 00:04:23.440 --> 00:04:25.895 the first item is item one apologies and 00:04:25.919 --> 00:04:28.919 requests for leaves of absence. as I 00:04:28.960 --> 00:04:31.496 mentioned earlier we have received 00:04:31.520 --> 00:04:33.735 an apology from Councellor Lisa 00:04:33.759 --> 00:04:35.096 Cooper the Mayor for this evening's 00:04:35.120 --> 00:04:37.256 meeting do we have any other 00:04:37.280 --> 00:04:40.280 requests for leaves of absence tonight? 00:04:41.759 --> 00:04:44.759 no. item number two, declarations 00:04:45.360 --> 00:04:47.576 of conflict of interest. If any 00:04:47.600 --> 00:04:49.096 counselor has a conflict of interest to 00:04:49.120 --> 00:04:51.175 declare tonight, now is an opportunity 00:04:51.199 --> 00:04:53.096 to foreshadow that conflict. , but 00:04:53.120 --> 00:04:54.455 I'll ask that you declare your 00:04:54.479 --> 00:04:56.056 conflict of interest in full later in 00:04:56.080 --> 00:04:58.216 the meeting immediately before the item 00:04:58.240 --> 00:05:00.136 is considered. Are there any such 00:05:00.160 --> 00:05:01.735 declarations this evening? Councellor 00:05:01.759 --> 00:05:04.759 Lockwood. Yes, Mayor. I, acting Mayor, 00:05:05.199 --> 00:05:06.936 Deputy Mayor, I get it right 00:05:06.960 --> 00:05:09.416 eventually. I do have to declare a 00:05:09.440 --> 00:05:11.015 conflict of interest, material conflict 00:05:11.039 --> 00:05:14.039 of interest on item 4.1. 00:05:14.240 --> 00:05:16.936 4.1. Thank you, Councellor Lockwood , 00:05:16.960 --> 00:05:18.216 any other conflicts of interest? 00:05:18.240 --> 00:05:19.735 Councellor Baker. 00:05:19.759 --> 00:05:22.376 Thank you, Deputy Mayor. I don't have a 00:05:22.400 --> 00:05:24.455 conflict, but it's just a statement to 00:05:24.479 --> 00:05:27.479 declare on 4.2. Thank you. 00:05:28.320 --> 00:05:30.615 Thank you, Councellor Baker. 00:05:30.639 --> 00:05:33.015 Any other conflicts? 00:05:33.039 --> 00:05:35.015 No. item three, confirmation of 00:05:35.039 --> 00:05:37.336 minutes. Is there any opposition of the 00:05:37.360 --> 00:05:39.735 minutes of the mid month meeting of council 00:05:39.759 --> 00:05:42.759 held on Tuesday 10th of June? 00:05:44.240 --> 00:05:46.776 There being no conflict or opposition, I 00:05:46.800 --> 00:05:49.800 declare the minutes to be confirmed. 00:05:50.960 --> 00:05:53.096 Next item on the agenda is item four 00:05:53.120 --> 00:05:55.895 officer reports. 00:05:55.919 --> 00:05:58.919 4.1 is the minor grants program 00:05:58.960 --> 00:06:01.960 and emergency relief fund 2025 26 monthly 00:06:02.960 --> 00:06:05.960 report and individual excellence grants 00:06:06.240 --> 00:06:09.240 update quarter 4. Councellor Lockwood 00:06:09.680 --> 00:06:12.680 you have a conflict. yes there's a 00:06:14.000 --> 00:06:15.416 declared to have a material conflict 00:06:15.440 --> 00:06:18.216 that I have given written notice to 00:06:18.240 --> 00:06:21.240 the CEO under this sub rule 3.2.3 00:06:22.800 --> 00:06:24.455 and shall leave. 00:06:24.479 --> 00:06:26.376 Thank you thanks Councellor Lockwood. 00:06:26.400 --> 00:06:29.096 Give you some time to 00:06:29.120 --> 00:06:32.120 vacate the room. 00:06:38.639 --> 00:06:41.639 Would 00:06:43.680 --> 00:06:46.295 counselor I'd like to move a motion. 00:06:46.319 --> 00:06:49.319 Councellor Pearce. 00:06:50.560 --> 00:06:52.455 Thank you, Deputy Mayor. I'd like to 00:06:52.479 --> 00:06:54.696 move an alternative regarding the minor 00:06:54.720 --> 00:06:56.776 grants 00:06:56.800 --> 00:06:59.336 in 00:06:59.360 --> 00:07:01.575 Okay. Do I need to speak now? Speak to 00:07:01.599 --> 00:07:04.599 it. is this the alternate? Just one 00:07:05.360 --> 00:07:08.360 second. Councellor Pearce. 00:07:08.880 --> 00:07:10.696 Is that the alternate motion that's 00:07:10.720 --> 00:07:12.376 been circulated? Councellor Pearce. 00:07:12.400 --> 00:07:15.096 Yes, it's concerning the minor grants. 00:07:15.120 --> 00:07:16.536 Councellor Pearce is moving an alternate. 00:07:16.560 --> 00:07:19.560 Is there a seconder for that motion? 00:07:20.800 --> 00:07:21.256 Sorry. 00:07:21.280 --> 00:07:23.496 Question. There's two alternates I've 00:07:23.520 --> 00:07:25.976 received. So, can we clarify which one 00:07:26.000 --> 00:07:28.455 councellor Pearce is moving, please? 00:07:28.479 --> 00:07:30.136 Thank you, Councellor Baker. 00:07:30.160 --> 00:07:32.455 My alternate is concerning the minor 00:07:32.479 --> 00:07:34.295 grants. 00:07:34.319 --> 00:07:36.536 We have we've got two alternates on the 00:07:36.560 --> 00:07:38.615 table. Alternate is concerning the 00:07:38.639 --> 00:07:41.639 emergency funding, food funding. 00:07:43.919 --> 00:07:46.919 Both. 00:07:48.960 --> 00:07:51.096 Okay. Then it looks like I'm doing both. 00:07:51.120 --> 00:07:52.696 We'll put the we'll put them we'll put 00:07:52.720 --> 00:07:54.216 an alternative on the screen. Councellor 00:07:54.240 --> 00:07:55.416 Pearson, you might be able to confirm 00:07:55.440 --> 00:07:57.496 for us if that's the one that you're 00:07:57.520 --> 00:08:00.520 wishing to move. 00:08:09.039 --> 00:08:12.039 We'll get it back up in a sec. 00:08:27.759 --> 00:08:29.895 We're just getting it up again just in a 00:08:29.919 --> 00:08:32.919 moment. 00:08:51.519 --> 00:08:54.519 Does that look correct councellor Pearce 00:08:55.760 --> 00:08:58.760 I do not see it. but it does look 00:09:04.080 --> 00:09:06.056 Would you like us to give a verbal 00:09:06.080 --> 00:09:06.616 summary? 00:09:06.640 --> 00:09:09.176 No I'll get my colleague to confirm. 00:09:09.200 --> 00:09:11.255 You're confident it's the right motion? 00:09:11.279 --> 00:09:12.296 Yes. 00:09:12.320 --> 00:09:13.976 Okay. Is there a seconder? Sorry. Did I 00:09:14.000 --> 00:09:17.000 see a seconder? Councellor Williams. , 00:09:33.279 --> 00:09:36.279 Are you sure? 00:09:48.000 --> 00:09:49.815 Councellor Pearce as mover. Do you 00:09:49.839 --> 00:09:51.336 wish to speak to the alternate? 00:09:51.360 --> 00:09:53.815 Yes, I do. The alternate is in regards 00:09:53.839 --> 00:09:56.839 to two of our minor grant 00:09:57.600 --> 00:10:00.296 applications that I have concerned. I 00:10:00.320 --> 00:10:03.320 want to actually defer them till next 00:10:03.440 --> 00:10:05.255 meeting so that we can get further 00:10:05.279 --> 00:10:07.336 information. 00:10:07.360 --> 00:10:10.136 basically we've got a situation where 00:10:10.160 --> 00:10:11.736 one is replacing the roof on the 00:10:11.760 --> 00:10:14.760 community gazebo for Glengolian Village 00:10:14.800 --> 00:10:17.096 and we've got another one that's asking 00:10:17.120 --> 00:10:19.656 for a gazebo as well. 00:10:19.680 --> 00:10:21.815 So maybe it might be best that we 00:10:21.839 --> 00:10:24.375 further to the next mid-monthly meeting 00:10:24.399 --> 00:10:27.399 in order to 00:10:28.720 --> 00:10:30.696 able to get more further information 00:10:30.720 --> 00:10:33.720 to confirm 00:10:33.760 --> 00:10:36.760 the confirm which why it was excluded. 00:10:39.040 --> 00:10:42.040 And my other all other in regards to the 00:10:43.120 --> 00:10:45.576 minor grants is that I was specifically 00:10:45.600 --> 00:10:47.336 interested in the One Hope Community 00:10:47.360 --> 00:10:49.976 Church art and coffee sessions. 00:10:50.000 --> 00:10:51.656 The funding was used to organize art 00:10:51.680 --> 00:10:53.576 visit sessions up to eight times a year 00:10:53.600 --> 00:10:56.296 and art supplies. As an amateur artist 00:10:56.320 --> 00:10:58.935 myself, I know how relaxing drawing and 00:10:58.959 --> 00:11:01.815 painting can be. The initiatives is 00:11:01.839 --> 00:11:04.776 helpful to reduce isolation 00:11:04.800 --> 00:11:07.016 and increase socialization for this 00:11:07.040 --> 00:11:08.536 patient. 00:11:08.560 --> 00:11:11.560 The Figurian Indian Seniors Association 00:11:11.920 --> 00:11:14.920 had purchased have a grant for 00:11:16.079 --> 00:11:17.736 a purchase of a new sound system for 00:11:17.760 --> 00:11:19.976 community activities and to advance 00:11:20.000 --> 00:11:22.776 members talents. A good sound 00:11:22.800 --> 00:11:24.456 system is especially useful when you 00:11:24.480 --> 00:11:27.480 have a musical items so you can actually 00:11:27.519 --> 00:11:30.519 hear them and it promotes participation 00:11:30.720 --> 00:11:33.720 and decreases isolation for our seniors. 00:11:34.000 --> 00:11:36.375 The third is the Knox Obedience Club the 00:11:36.399 --> 00:11:38.216 purchase of the loops and leads for 00:11:38.240 --> 00:11:40.856 agility training. This group does 00:11:40.880 --> 00:11:43.815 amazing work. They support dogs training 00:11:43.839 --> 00:11:46.839 through socializ through socialization 00:11:46.959 --> 00:11:49.959 and instruction. Agility training is an 00:11:50.320 --> 00:11:52.696 interesting because it's not every dog 00:11:52.720 --> 00:11:55.720 can do agility training and promoting 00:11:55.760 --> 00:11:58.760 agility training highlights the dog's 00:11:58.880 --> 00:12:01.880 talents. and being a dog owner myself 00:12:02.560 --> 00:12:05.560 for a number of years it's but with 00:12:05.680 --> 00:12:08.055 basically dropouts from any immediate 00:12:08.079 --> 00:12:11.079 cause no demand I understand the 00:12:11.760 --> 00:12:14.456 dedication that this group has my only 00:12:14.480 --> 00:12:17.480 concern is that the two groups 00:12:18.240 --> 00:12:20.456 being the Glengolian Village and the Guy 00:12:20.480 --> 00:12:22.615 Turner Reserve that we have a relook at their 00:12:22.639 --> 00:12:24.935 application and report back at the next 00:12:24.959 --> 00:12:27.959 mid-monthly meeting 00:12:28.240 --> 00:12:29.976 the second part of the alter turn it. It 00:12:30.000 --> 00:12:33.000 was in regards to the emergency funding 00:12:34.639 --> 00:12:36.615 and it's basically that I have concerns 00:12:36.639 --> 00:12:39.336 that we're going to lose basically use 00:12:39.360 --> 00:12:41.976 up all of that funding if we keep going. 00:12:42.000 --> 00:12:44.615 We already spent 40,000 out of 100,000 00:12:44.639 --> 00:12:46.615 grant. 00:12:46.639 --> 00:12:49.639 we'd like to reduce it to $10,000 00:12:50.079 --> 00:12:52.216 and sort of tighten up the requirements 00:12:52.240 --> 00:12:53.976 for what that grant can be actually used 00:12:54.000 --> 00:12:56.456 for. Seeing it is a new grant and we're 00:12:56.480 --> 00:12:59.480 coming basically starting from scratch. 00:13:00.399 --> 00:13:01.976 We just need to fine-tune it slightly. 00:13:02.000 --> 00:13:04.136 So I'd like to actually amend the 00:13:04.160 --> 00:13:07.016 community grant guidelines for 2005 2006 00:13:07.040 --> 00:13:10.040 to adopt that all grant applications on 00:13:11.040 --> 00:13:13.736 or after the 15th of July by reducing 00:13:13.760 --> 00:13:16.615 the maximum down to 10,000. 00:13:16.639 --> 00:13:19.639 That's all all the requests I have. 00:13:21.519 --> 00:13:23.096 Just seeking a point of clarification. 00:13:23.120 --> 00:13:26.120 Cancel the PS one minute. 00:13:47.600 --> 00:13:50.600 council appears. I think the 00:13:53.600 --> 00:13:55.815 the motion that we had on the screen. I 00:13:55.839 --> 00:13:57.656 think there's been a little 00:13:57.680 --> 00:13:59.576 miscommunication between what we had on 00:13:59.600 --> 00:14:01.416 the screen and the intent of what you 00:14:01.440 --> 00:14:03.576 spoke to in terms of 00:14:03.600 --> 00:14:06.600 a deferral. So, governance is just 00:14:07.279 --> 00:14:08.856 working live at the moment on updating 00:14:08.880 --> 00:14:10.216 something to 00:14:10.240 --> 00:14:12.136 have on the screen that reflects the 00:14:12.160 --> 00:14:14.776 intent of what you're seeking to do. 00:14:14.800 --> 00:14:16.615 I'm sorry, I can't see the screen at 00:14:16.639 --> 00:14:19.639 That's okay. so I'm happy to adjourn 00:14:20.160 --> 00:14:21.576 the meeting or we can just sit quietly 00:14:21.600 --> 00:14:24.600 for a minute or two or three and let 00:14:24.639 --> 00:14:26.055 governance 00:14:26.079 --> 00:14:28.296 the meeting and allow 00:14:28.320 --> 00:14:31.255 some time to to just put it together. I 00:14:31.279 --> 00:14:33.495 think that 00:14:33.519 --> 00:14:36.519 space 00:14:43.440 --> 00:14:45.336 I think the adjournment might create 00:14:45.360 --> 00:14:48.216 even more work. on top of this. So 00:14:48.240 --> 00:14:50.696 if councellors are happy just to hang 00:14:50.720 --> 00:14:53.720 five and we Councellor Baker has a 00:14:53.839 --> 00:14:55.656 question which might be unrelated to 00:14:55.680 --> 00:14:56.935 what we're doing. So I might pass to 00:14:56.959 --> 00:14:58.216 Councellor for that question. 00:14:58.240 --> 00:14:59.656 I just wanted a question cuz I needed 00:14:59.680 --> 00:15:01.736 clarity on that too. Given the 00:15:01.760 --> 00:15:03.656 alternates is there an appetite for this 00:15:03.680 --> 00:15:06.680 to be deferred for another fortnight 00:15:06.959 --> 00:15:09.255 like the report itself because I'm 00:15:09.279 --> 00:15:11.896 I'm suspecting there's some concerns 00:15:11.920 --> 00:15:14.296 raising and clarity and confusion and I 00:15:14.320 --> 00:15:15.815 would hate to make a decision on the fly 00:15:15.839 --> 00:15:17.656 given there's some questions around 00:15:17.680 --> 00:15:20.680 this. Just a thought. Thank you. 00:15:21.519 --> 00:15:24.519 Thank you Councellor Baker. 00:15:24.720 --> 00:15:26.696 We just let yeah let's just just take a 00:15:26.720 --> 00:15:29.096 beat and have a an alternate motion on 00:15:29.120 --> 00:15:31.016 the screen which reflects the intent of 00:15:31.040 --> 00:15:32.536 um what's been moved and seconded and 00:15:32.560 --> 00:15:34.456 then I think we can we can press into 00:15:34.480 --> 00:15:36.055 the discussion about how we move 00:15:36.079 --> 00:15:39.079 forward. 00:15:55.600 --> 00:15:58.600 Okay, thank you for your patience. Um 00:15:59.759 --> 00:16:02.055 Councellor Williams as second I I 00:16:02.079 --> 00:16:04.536 understand you have some 00:16:04.560 --> 00:16:07.560 amendments to the motion which um 00:16:08.240 --> 00:16:10.696 you might like to speak to and and 00:16:10.720 --> 00:16:13.255 summarize and then our governance 00:16:13.279 --> 00:16:15.735 team will put the um put something up on 00:16:15.759 --> 00:16:17.896 the screen that reflects all of that in 00:16:17.920 --> 00:16:19.656 one go. So I'll pass over to Councellor 00:16:19.680 --> 00:16:21.336 Williams. 00:16:21.360 --> 00:16:23.336 Thank you through you Deputy Mayor. Um 00:16:23.360 --> 00:16:25.576 the addition I would like to make um was 00:16:25.600 --> 00:16:28.296 on my alternate motion which I put 00:16:28.320 --> 00:16:31.016 forward and that is to point five and 00:16:31.040 --> 00:16:32.615 that is to instead of approve two 00:16:32.639 --> 00:16:35.255 applications under the emergency relief 00:16:35.279 --> 00:16:38.279 fund to only approve one application to 00:16:38.639 --> 00:16:40.375 the foothills community care under the 00:16:40.399 --> 00:16:42.055 emergency relief fund for a total of 00:16:42.079 --> 00:16:45.079 $18,18182 00:16:45.519 --> 00:16:48.519 excluding GST as detailed below. And 00:16:49.360 --> 00:16:51.255 point six, I would like to defer the 00:16:51.279 --> 00:16:53.495 application from the Salvation Army to a 00:16:53.519 --> 00:16:55.495 future council meeting to enable council 00:16:55.519 --> 00:16:58.519 officers to clarify further information. 00:17:00.480 --> 00:17:02.536 Councellor Pearce, as the as the 00:17:02.560 --> 00:17:03.735 mover, are you comfortable to 00:17:03.759 --> 00:17:05.415 incorporate those changes? 00:17:05.439 --> 00:17:07.576 Yes, very happy. 00:17:07.600 --> 00:17:10.295 Thank you, Councellor Pearce. We will get 00:17:10.319 --> 00:17:12.775 that up on the screen in a moment and 00:17:12.799 --> 00:17:14.696 we'll then be able to open up to to 00:17:14.720 --> 00:17:17.720 some discussion. 00:17:24.000 --> 00:17:26.535 I might ask Mr. Mr. Darling to 00:17:26.559 --> 00:17:29.176 just summarize the changes to the 00:17:29.200 --> 00:17:30.775 alternate that councellors can see in the 00:17:30.799 --> 00:17:33.799 room. 00:17:34.000 --> 00:17:35.976 Thank you through chair. So I believe 00:17:36.000 --> 00:17:38.136 we've captured the intent of the motion. 00:17:38.160 --> 00:17:41.160 So um the motion that's currently before 00:17:41.760 --> 00:17:43.416 council is the one that will work 00:17:43.440 --> 00:17:45.096 through on the screen at the moment. So 00:17:45.120 --> 00:17:48.120 it is resolution one as circulated with 00:17:48.160 --> 00:17:51.160 the agenda. Um and then resolution two 00:17:51.919 --> 00:17:54.919 is amended to defer three applications. 00:17:55.520 --> 00:17:57.416 Um and that brings Glen Golan Village 00:17:57.440 --> 00:18:00.440 and Guy Turner reserve into item two. 00:18:01.280 --> 00:18:03.816 Some consequential amendments to totals. 00:18:03.840 --> 00:18:06.840 Um item three or resolution three is 00:18:06.880 --> 00:18:09.015 amended to refuse only one of those 00:18:09.039 --> 00:18:11.736 applications in light of the um earlier 00:18:11.760 --> 00:18:13.496 change. So, we've removed two of those 00:18:13.520 --> 00:18:16.056 applications and amended the total 00:18:16.080 --> 00:18:19.080 accordingly. Um, resolution four, I've 00:18:19.200 --> 00:18:20.535 just put a holding statement in there 00:18:20.559 --> 00:18:21.816 just to reflect that we'll need to 00:18:21.840 --> 00:18:23.496 update that number because I can't do 00:18:23.520 --> 00:18:25.256 the calculations that quickly and don't 00:18:25.280 --> 00:18:26.936 want to hold up the meeting any longer. 00:18:26.960 --> 00:18:29.736 Um, so we'll correct that number um once 00:18:29.760 --> 00:18:30.775 I've got a chance to do the 00:18:30.799 --> 00:18:33.799 calculations. Um, we have then deleted 00:18:34.640 --> 00:18:37.416 what was item five and replaced it with 00:18:37.440 --> 00:18:39.496 a resolution to approve one application 00:18:39.520 --> 00:18:42.520 to Foothills Community Care, included a 00:18:42.720 --> 00:18:45.720 newer item six, which is to defer the 00:18:46.000 --> 00:18:48.296 application from the Salvation Army and 00:18:48.320 --> 00:18:49.895 consequently renumbered the remaining 00:18:49.919 --> 00:18:52.919 items. Um, so item seven um stays as was 00:18:55.840 --> 00:18:58.840 originally listed. Um, number eight 00:18:59.039 --> 00:19:01.736 includes a similar note. um the fact 00:19:01.760 --> 00:19:04.296 that we may need to review the numbering 00:19:04.320 --> 00:19:06.696 um given a few moments. And then there 00:19:06.720 --> 00:19:08.775 is a new resolution nine which is to 00:19:08.799 --> 00:19:11.799 amend the grant guidelines 00:19:12.080 --> 00:19:13.576 um 00:19:13.600 --> 00:19:15.976 to reduce the maximum grant from 00:19:16.000 --> 00:19:18.616 20,000 to 10,000 and to delete the 00:19:18.640 --> 00:19:20.376 provision that's there regarding 00:19:20.400 --> 00:19:22.696 emergency relief funding requirements 00:19:22.720 --> 00:19:25.256 that's currently in the policy that is a 00:19:25.280 --> 00:19:27.015 consequential amendment as a result of 00:19:27.039 --> 00:19:29.736 changing the maximum. And then item 10 00:19:29.760 --> 00:19:32.760 is renumbered but as was circulated. 00:19:32.880 --> 00:19:34.456 Trust that reflects the intent of the 00:19:34.480 --> 00:19:36.616 movement. Second. 00:19:36.640 --> 00:19:38.936 Thank you Mr. Dley. 00:19:38.960 --> 00:19:41.176 are there any councellors brave 00:19:41.200 --> 00:19:43.416 enough to speak on this amendment? 00:19:43.440 --> 00:19:44.936 Councellor Baker question. 00:19:44.960 --> 00:19:47.960 He just wanted to clarify. So with 00:19:48.640 --> 00:19:50.296 this alternate is it then cuz I missed 00:19:50.320 --> 00:19:52.936 it on the on the scroll through is 00:19:52.960 --> 00:19:55.015 Glen Goolan and Guide Turn Reserve that 00:19:55.039 --> 00:19:57.576 was originally deferred. Has that been 00:19:57.600 --> 00:19:59.655 removed 00:19:59.679 --> 00:20:01.976 or or has it been deferred? 00:20:02.000 --> 00:20:04.056 It's been deferred. Okay. My next 00:20:04.080 --> 00:20:06.775 question is with this alternate given 00:20:06.799 --> 00:20:09.799 that the Salvation Army has applied for 00:20:10.640 --> 00:20:13.640 20. It's been deferred. If it comes 00:20:13.840 --> 00:20:15.976 back, will they then they get the 20,000 00:20:16.000 --> 00:20:19.000 or the 10,000 with this new alternate? 00:20:19.360 --> 00:20:22.216 Um is my question. And my next one will 00:20:22.240 --> 00:20:25.240 be also um can we seek clarity from 00:20:26.640 --> 00:20:29.496 whoever you see fit to answer um what 00:20:29.520 --> 00:20:32.520 the difference is between Mona South um 00:20:33.120 --> 00:20:36.120 application for gazeos versus 00:20:36.480 --> 00:20:38.616 Glenolan Village with the roof replacing 00:20:38.640 --> 00:20:41.176 or roofing and how they differ or do 00:20:41.200 --> 00:20:43.576 they are they alike in their application 00:20:43.600 --> 00:20:45.416 process. Thank you. That's the three 00:20:45.440 --> 00:20:47.336 I've got for the m 00:20:47.360 --> 00:20:49.655 I might pass to Mr. to Ding for the 00:20:49.679 --> 00:20:51.416 first one or two and then to Miss 00:20:51.440 --> 00:20:54.440 Chalkley for clarification on gazeos 00:20:55.600 --> 00:20:58.600 through you may the the drafting of the 00:20:58.720 --> 00:21:01.096 um alternate in front of you for for 00:21:01.120 --> 00:21:03.895 section 9 is quite specific um so we've 00:21:03.919 --> 00:21:05.655 used the words there to amend the 00:21:05.679 --> 00:21:08.616 guidelines um effective for all grant 00:21:08.640 --> 00:21:11.176 applications received on or after 15 00:21:11.200 --> 00:21:14.200 July being tomorrow so that application 00:21:14.880 --> 00:21:17.176 um being in already would be assessed 00:21:17.200 --> 00:21:18.616 under the existing 00:21:18.640 --> 00:21:21.640 guidelines not the amended guidelines. 00:21:22.880 --> 00:21:25.576 Thank you Mr. Darling. 00:21:25.600 --> 00:21:28.600 Miss Chalkley regarding clarification 00:21:28.640 --> 00:21:31.015 around gazeos. 00:21:31.039 --> 00:21:33.816 Thank you through you Deputy Mayor. So 00:21:33.840 --> 00:21:36.840 with um Glenolan Village that is a 00:21:37.120 --> 00:21:39.176 replacement of a current gazebo roof 00:21:39.200 --> 00:21:42.056 line whereas the um gazeos they're 00:21:42.080 --> 00:21:43.496 talking about for one turner south 00:21:43.520 --> 00:21:45.736 football club are those temporary you 00:21:45.760 --> 00:21:48.296 know ones so they can bring them out on 00:21:48.320 --> 00:21:50.376 events days and um so that the 00:21:50.400 --> 00:21:53.400 volunteers have covers. So under our um 00:21:53.679 --> 00:21:56.679 minor grants policy what we say is that 00:21:57.200 --> 00:21:59.015 capital works it should be a maintenance 00:21:59.039 --> 00:22:02.039 requirement of of um organizations 00:22:02.080 --> 00:22:04.056 um that's wouldn't be supported under 00:22:04.080 --> 00:22:05.895 our minor grants program whereas the 00:22:05.919 --> 00:22:08.216 gazeos that the football club are asking 00:22:08.240 --> 00:22:10.216 for are those you know ones you can buy 00:22:10.240 --> 00:22:13.240 from you know various supply shops that 00:22:13.679 --> 00:22:15.176 they pop up on the day and then they 00:22:15.200 --> 00:22:17.256 pull back down. 00:22:17.280 --> 00:22:19.496 Thank you. That's Clary. So it's mobile 00:22:19.520 --> 00:22:21.336 versus permanent is what I'm taking. 00:22:21.360 --> 00:22:23.816 Thank you. One more question. Can we 00:22:23.840 --> 00:22:25.736 also seek clarity? Have there been more 00:22:25.760 --> 00:22:28.760 applications received for the emergency 00:22:29.360 --> 00:22:31.655 relief? And if so, will they meet that 00:22:31.679 --> 00:22:34.535 criteria of being assessed before now um 00:22:34.559 --> 00:22:36.216 versus after when they come to a council 00:22:36.240 --> 00:22:38.856 meeting? 00:22:38.880 --> 00:22:40.696 Mlin, 00:22:40.720 --> 00:22:42.216 thank you. Through W May, my 00:22:42.240 --> 00:22:44.216 understanding is that there has been um 00:22:44.240 --> 00:22:46.696 numerous applications received already 00:22:46.720 --> 00:22:49.256 in support of the 20,000. So we would 00:22:49.280 --> 00:22:51.416 just go through the applications that we 00:22:51.440 --> 00:22:53.176 have received and under and see if they 00:22:53.200 --> 00:22:55.416 meet the criteria and they'll come to 00:22:55.440 --> 00:22:57.176 council for that amount and then 00:22:57.200 --> 00:22:59.416 anything after today will be or after 00:22:59.440 --> 00:23:01.895 tomorrow will be um in regards to the 00:23:01.919 --> 00:23:03.816 10,000. 00:23:03.840 --> 00:23:05.816 So the the ones that have been received 00:23:05.840 --> 00:23:07.416 given they've received before the cut 00:23:07.440 --> 00:23:09.416 off will still be eligible for the 00:23:09.440 --> 00:23:12.440 $20,000. 00:23:12.480 --> 00:23:15.480 That's correct. Thank you. 00:23:16.720 --> 00:23:19.015 Thank you, Councellor Baker. Um, would 00:23:19.039 --> 00:23:20.376 you like to speak to the motion, 00:23:20.400 --> 00:23:22.135 Councellor Baker? C. Councellor Duncan has 00:23:22.159 --> 00:23:24.616 got his hand up online. So, um, I might 00:23:24.640 --> 00:23:27.640 pass to Councellor Duncan then come back 00:23:27.679 --> 00:23:30.456 or Councellor Duncan may have a question. 00:23:30.480 --> 00:23:33.480 , was to speak against, , please, 00:23:34.159 --> 00:23:37.159 Mr. Deputy. Um, my my issue here is that 00:23:38.480 --> 00:23:40.616 we're creating policy on the fly, which 00:23:40.640 --> 00:23:43.096 is not the greatest thing to do. Um and 00:23:43.120 --> 00:23:45.015 we as councellors should be upholding our 00:23:45.039 --> 00:23:47.176 own policies. Now our policy says that 00:23:47.200 --> 00:23:49.576 we don't use minor grants program 00:23:49.600 --> 00:23:51.976 funding for capital works which these 00:23:52.000 --> 00:23:55.000 two in the alternate are for. So we 00:23:55.520 --> 00:23:58.520 are going against our policy um to to 00:23:58.880 --> 00:24:01.096 bring those in and I'm not sure why 00:24:01.120 --> 00:24:03.576 deferring them would change that. 00:24:03.600 --> 00:24:05.416 also the Salvation Army I'm not quite 00:24:05.440 --> 00:24:07.096 sure the grounds on why we would want 00:24:07.120 --> 00:24:10.120 that removed. Um, and I foreshadow that 00:24:10.559 --> 00:24:13.176 if this motion is lost that the original 00:24:13.200 --> 00:24:16.200 would be reput and voted on. Thank you. 00:24:18.720 --> 00:24:20.616 Thank you, Councellor Duncan. , any 00:24:20.640 --> 00:24:22.456 other councellors wish to speak or have 00:24:22.480 --> 00:24:24.696 any questions? Councellor Baker to speak. 00:24:24.720 --> 00:24:27.720 Thank you. Um, I have similar concerns 00:24:28.880 --> 00:24:30.936 that we and I appreciate governance who 00:24:30.960 --> 00:24:32.535 have taken the time to go through this 00:24:32.559 --> 00:24:35.015 with seeking clarity. I am similarly 00:24:35.039 --> 00:24:37.015 very concerned that we are creating 00:24:37.039 --> 00:24:38.856 alternates on the fly without 00:24:38.880 --> 00:24:40.376 consideration 00:24:40.400 --> 00:24:42.856 um and full discussions and getting 00:24:42.880 --> 00:24:45.880 clarity on these reports. Um 00:24:46.799 --> 00:24:49.576 something that is something I I 00:24:49.600 --> 00:24:51.096 believe that we should it's not good 00:24:51.120 --> 00:24:54.120 governance to be doing. Um while I 00:24:54.240 --> 00:24:56.376 understand 00:24:56.400 --> 00:24:59.096 um 00:24:59.120 --> 00:25:01.336 the the possible 00:25:01.360 --> 00:25:03.816 um you know alterations for these um I 00:25:03.840 --> 00:25:05.015 just don't think it's good governance 00:25:05.039 --> 00:25:07.176 and I won't be supporting it on the 00:25:07.200 --> 00:25:10.200 fly. Thank you. 00:25:10.240 --> 00:25:11.976 Thank you Councellor Baker. Any other 00:25:12.000 --> 00:25:13.736 councellors 00:25:13.760 --> 00:25:16.760 wish to speak? 00:25:16.880 --> 00:25:18.856 No. 00:25:18.880 --> 00:25:21.880 00:25:22.159 --> 00:25:24.216 Councellor Pearce, would you like to 00:25:24.240 --> 00:25:26.535 exercise your right of reply? 00:25:26.559 --> 00:25:29.096 Yes, I would. 00:25:29.120 --> 00:25:31.655 The reason that I was the reason that 00:25:31.679 --> 00:25:34.056 I'm suggesting this alternate for the 00:25:34.080 --> 00:25:36.135 minor grants is that it said the 00:25:36.159 --> 00:25:39.159 replacing the roof for a barbecue 00:25:39.200 --> 00:25:41.816 gazebo. Didn't say anywhere that was a 00:25:41.840 --> 00:25:43.895 permanent structure. And yet we've got 00:25:43.919 --> 00:25:46.919 another one that says a gazebo. 00:25:46.960 --> 00:25:49.416 Um, I just wanted to defer it for 00:25:49.440 --> 00:25:52.296 clarification purposes so that I knew 00:25:52.320 --> 00:25:55.320 exactly what was being provided and what 00:25:55.440 --> 00:25:58.056 wasn't. I've now got some clarification, 00:25:58.080 --> 00:26:00.616 but I still think that we need to look 00:26:00.640 --> 00:26:02.856 at the minor grants to say that they 00:26:02.880 --> 00:26:04.936 don't apply to capital works. Well, I'm 00:26:04.960 --> 00:26:07.960 afraid um things like purchasing sound 00:26:08.640 --> 00:26:11.640 systems and portable gazeos and 00:26:11.919 --> 00:26:14.856 upgrading laptops and defiills, they are 00:26:14.880 --> 00:26:16.936 all capital items 00:26:16.960 --> 00:26:19.496 and we're still funding all of those. 00:26:19.520 --> 00:26:22.456 So, I dispute that 00:26:22.480 --> 00:26:24.936 that view of the minor grants. In 00:26:24.960 --> 00:26:27.736 regards to the Salvation Army, when I 00:26:27.760 --> 00:26:30.135 had a look into it further, um it was 00:26:30.159 --> 00:26:32.056 actually for things that I don't think 00:26:32.080 --> 00:26:33.976 the emergency relief fund was actually 00:26:34.000 --> 00:26:37.000 set up for. Um I'm quite concerned that 00:26:37.440 --> 00:26:40.440 as 1 month in 40,000 has already been 00:26:41.279 --> 00:26:42.936 allocated 00:26:42.960 --> 00:26:45.255 like this grant that'll last a whole 12 00:26:45.279 --> 00:26:48.216 months that I'd hope, but I'd at least 00:26:48.240 --> 00:26:51.240 hope to get past 6 months. 00:26:51.520 --> 00:26:53.336 So that's the reason why we're looking 00:26:53.360 --> 00:26:55.816 into into that. 00:26:55.840 --> 00:26:57.576 In regards to the Salvation Army, I 00:26:57.600 --> 00:26:59.576 don't know what we can disclose and what 00:26:59.600 --> 00:27:01.655 we can't disclose, but it include items 00:27:01.679 --> 00:27:04.456 like fridges and administration fees. 00:27:04.480 --> 00:27:07.336 That is not emergency relief. And I'm 00:27:07.360 --> 00:27:10.360 concerned that um funding is going to 00:27:10.720 --> 00:27:13.176 things that it wouldn't normally be to. 00:27:13.200 --> 00:27:15.096 And in regards to that, that is why I'm 00:27:15.120 --> 00:27:18.120 suggesting approval of the amendments. 00:27:18.159 --> 00:27:20.376 Thanks, Councellor Pearce. , I'll now 00:27:20.400 --> 00:27:23.400 put the motion. All those in favor? 00:27:25.919 --> 00:27:28.919 All those opposed. 00:27:33.760 --> 00:27:36.760 I declare the motion lost. 00:27:38.559 --> 00:27:40.296 That division has been called. So, we 00:27:40.320 --> 00:27:43.176 will set aside 00:27:43.200 --> 00:27:45.096 that decision. , all those in 00:27:45.120 --> 00:27:47.336 favor. 00:27:47.360 --> 00:27:50.296 Oh, sorry. All those in favor, Councellor 00:27:50.320 --> 00:27:52.376 Pearce, Councellor Williams, Councellor 00:27:52.400 --> 00:27:55.400 Conine, all those opposed, Councellor 00:27:55.440 --> 00:27:57.576 Baker, Councellor Kennet, Councellor 00:27:57.600 --> 00:28:00.375 Duncan, and Councellor Atwell. , the 00:28:00.399 --> 00:28:03.399 motion is lost. 00:28:26.559 --> 00:28:28.856 , Councellor Duncan, um, you 00:28:28.880 --> 00:28:31.655 foreshadowed an intent to move, , a 00:28:31.679 --> 00:28:33.976 motion. , would you like to move the 00:28:34.000 --> 00:28:37.000 officer's recommendation as printed? 00:28:37.120 --> 00:28:39.096 , yes, I would. Thank you. 00:28:39.120 --> 00:28:42.120 , is there a second? Councellor Baker. 00:28:43.440 --> 00:28:46.440 , Councellor Duncan. 00:28:47.520 --> 00:28:49.736 Um, most of what needs to be said has 00:28:49.760 --> 00:28:52.296 been said. Um, I I've looked through the 00:28:52.320 --> 00:28:53.895 applicants, etc. I think they're all 00:28:53.919 --> 00:28:56.296 very very worth worthy. I did have some 00:28:56.320 --> 00:28:59.320 concerns too about the the Salvation 00:28:59.440 --> 00:29:02.296 Army one, but I believe that they've 00:29:02.320 --> 00:29:04.375 provided enough information to show that 00:29:04.399 --> 00:29:06.535 those items that they're requesting 00:29:06.559 --> 00:29:09.336 are going directly to fulfilling that 00:29:09.360 --> 00:29:11.816 need for food security and emergency 00:29:11.840 --> 00:29:13.655 relief in that extent. So, I'm happy 00:29:13.679 --> 00:29:15.496 with the office's recommendation. Thank 00:29:15.520 --> 00:29:17.416 you. 00:29:17.440 --> 00:29:18.856 Thank you, Councellor Duncan. 00:29:18.880 --> 00:29:20.375 Councellor Baker has a second. Do you 00:29:20.399 --> 00:29:20.936 wish to speak? 00:29:20.960 --> 00:29:22.296 I've got two more questions before I 00:29:22.320 --> 00:29:24.135 speak to it through your Deputy Mayor. 00:29:24.159 --> 00:29:26.696 Um first question is with the Salvation 00:29:26.720 --> 00:29:28.936 Army application when the officers did 00:29:28.960 --> 00:29:30.216 this assessment, did it meet the 00:29:30.240 --> 00:29:32.535 criteria? Um that's the first question 00:29:32.559 --> 00:29:35.015 and I'll just get my second one sorted 00:29:35.039 --> 00:29:37.015 while that gets answered. 00:29:37.039 --> 00:29:38.775 Mley, 00:29:38.799 --> 00:29:40.696 you hear through you Deputy Mayor. Um at 00:29:40.720 --> 00:29:42.456 the time they worked through the 00:29:42.480 --> 00:29:45.480 criteria. Yes, they did meet it. 00:29:45.600 --> 00:29:47.096 Thank you. And I know it's in the 00:29:47.120 --> 00:29:49.176 report, but these applicants 00:29:49.200 --> 00:29:51.576 obviously have to submit an acquitt um 00:29:51.600 --> 00:29:54.135 and therefore the salvation I will 00:29:54.159 --> 00:29:57.159 obviously be that criteria. Um and if 00:29:58.240 --> 00:30:00.135 there are concerns, what is the outcome 00:30:00.159 --> 00:30:02.216 for that? 00:30:02.240 --> 00:30:03.496 Mr. Tley, 00:30:03.520 --> 00:30:05.976 thank you through Deputy Mayor. Yes, all 00:30:06.000 --> 00:30:07.816 applications have to go through a 00:30:07.840 --> 00:30:10.456 quiddle process. um if they don't meet 00:30:10.480 --> 00:30:12.375 the acquitt process then we would be 00:30:12.399 --> 00:30:14.056 asking for the return of funds if they 00:30:14.080 --> 00:30:17.080 can't validate that those um those funds 00:30:17.840 --> 00:30:20.135 have been you know provided to those 00:30:20.159 --> 00:30:23.159 that they've indicated in the report. 00:30:23.279 --> 00:30:26.279 Thank you for that for the clarity. Um 00:30:26.559 --> 00:30:28.296 and that was obviously just seeking 00:30:28.320 --> 00:30:30.296 clarity for that for the Salvation Army 00:30:30.320 --> 00:30:33.320 criteria. Um and as I'll go into a 00:30:35.200 --> 00:30:36.936 little bit more depth with with this, 00:30:36.960 --> 00:30:39.960 but um always a a a great outcome to see 00:30:41.039 --> 00:30:42.856 so many varying applications that come 00:30:42.880 --> 00:30:45.655 through this with the minor grants 00:30:45.679 --> 00:30:47.976 through to this new emergency funds 00:30:48.000 --> 00:30:51.000 grants and also the individual 00:30:51.520 --> 00:30:54.520 excellence awards which or excellence um 00:30:54.640 --> 00:30:57.096 grants where three people have applied 00:30:57.120 --> 00:30:59.576 for of which two were international. Um 00:30:59.600 --> 00:31:02.056 I think one came up as a frisbee 00:31:02.080 --> 00:31:04.696 competition over in Spain I think it was 00:31:04.720 --> 00:31:07.720 for from reading it. Um so always um 00:31:08.640 --> 00:31:10.296 happy to support these grants that 00:31:10.320 --> 00:31:12.296 support our community. Um that's all 00:31:12.320 --> 00:31:14.216 I've got to say. Thank you. 00:31:14.240 --> 00:31:16.135 thank you Councellor Baker. does 00:31:16.159 --> 00:31:18.696 any other Councellor wish to speak? 00:31:18.720 --> 00:31:20.296 Councellor Williams. 00:31:20.320 --> 00:31:22.535 Through Deputy Mayor. Um I'm listening 00:31:22.559 --> 00:31:24.135 to the comments and um the comments 00:31:24.159 --> 00:31:25.816 being made by my fellow counselors are 00:31:25.840 --> 00:31:27.576 on the fly and things like that and I I 00:31:27.600 --> 00:31:29.015 strongly believe we're still making a 00:31:29.039 --> 00:31:31.255 call on the fly on this one. although 00:31:31.279 --> 00:31:33.336 the um motion has been put forward in 00:31:33.360 --> 00:31:36.360 regards to what we've got proposed, 00:31:36.480 --> 00:31:37.976 there's still too many questions to be 00:31:38.000 --> 00:31:39.816 answered. So therefore, I would like to 00:31:39.840 --> 00:31:42.696 seek a deferral for this to the 00:31:42.720 --> 00:31:45.720 next midmon meeting. Um and I request my 00:31:46.159 --> 00:31:47.816 support from my fellow counselors. I I 00:31:47.840 --> 00:31:48.936 think that if we're going to do it on 00:31:48.960 --> 00:31:51.416 the fly or being told we're we're 00:31:51.440 --> 00:31:53.736 doing it on the fly, making a decision 00:31:53.760 --> 00:31:55.416 based on this with questions still 00:31:55.440 --> 00:31:58.440 around various of these grants. My 00:31:58.880 --> 00:32:00.375 questions in particular to the Salvation 00:32:00.399 --> 00:32:02.936 Army one for example were more around 00:32:02.960 --> 00:32:05.576 the information provided to us and 00:32:05.600 --> 00:32:07.416 where the funds are going. Um I don't 00:32:07.440 --> 00:32:10.135 believe the emergency fund was set up to 00:32:10.159 --> 00:32:13.159 um finance admin and fuel costs and 00:32:13.919 --> 00:32:16.375 utilities and gas and water bills. I 00:32:16.399 --> 00:32:18.856 think that's completely against the use 00:32:18.880 --> 00:32:21.880 the the proper use of rateayers funds 00:32:22.000 --> 00:32:23.976 and therefore we are seeking clarity 00:32:24.000 --> 00:32:25.816 around that um and wanting to find out 00:32:25.840 --> 00:32:27.096 about that. So until we've got that 00:32:27.120 --> 00:32:28.856 information I will not be supporting 00:32:28.880 --> 00:32:30.456 this current motion in its current form 00:32:30.480 --> 00:32:33.480 and I would request a deferral in 00:32:34.960 --> 00:32:36.616 regards to the other two questions. Um 00:32:36.640 --> 00:32:38.775 we've now had some clarity but again 00:32:38.799 --> 00:32:41.255 we're making a decision on the fly. So, 00:32:41.279 --> 00:32:44.279 um I would like to seek a deferral. 00:32:45.360 --> 00:32:47.736 thank you, Councellor Williams. Um 00:32:47.760 --> 00:32:50.056 we'll take that request for a deferral 00:32:50.080 --> 00:32:52.936 as a foreshadowed motion subject to um 00:32:52.960 --> 00:32:55.736 the outcome of this this motion. 00:32:55.760 --> 00:32:58.135 Councellor Pearce, 00:32:58.159 --> 00:32:59.976 I'm supporting a deferral because I 00:33:00.000 --> 00:33:02.216 think there's too much inconsistency 00:33:02.240 --> 00:33:05.240 around this, especially the the intent 00:33:05.279 --> 00:33:08.135 of the emergency relief fund. I'm 00:33:08.159 --> 00:33:11.096 concerned that the fact that 40,000 has 00:33:11.120 --> 00:33:13.015 already been expensed and it's only been 00:33:13.039 --> 00:33:16.039 1 month. Um my concern is that we're 00:33:17.039 --> 00:33:19.495 trying to beat a whole variety of 00:33:19.519 --> 00:33:21.655 different people and applications from 00:33:21.679 --> 00:33:23.976 different areas and it really was for 00:33:24.000 --> 00:33:27.000 the intent of emergency relief, not for 00:33:27.120 --> 00:33:29.255 other purposes. In regards to the minor 00:33:29.279 --> 00:33:31.495 grants, I have concerns over the minor 00:33:31.519 --> 00:33:34.519 grants and the differential they have 00:33:35.760 --> 00:33:38.696 between a gazebo and a capital item. I 00:33:38.720 --> 00:33:41.495 think that's just I I want to get some 00:33:41.519 --> 00:33:43.576 clarity on it so that I'm making the 00:33:43.600 --> 00:33:46.216 right decision. So, I'm supportive of 00:33:46.240 --> 00:33:49.240 the deferral. 00:33:49.440 --> 00:33:51.015 Thank you, Councellor Pearce. And just to 00:33:51.039 --> 00:33:53.336 be clear, we're debating 00:33:53.360 --> 00:33:55.416 the office's report and not not a 00:33:55.440 --> 00:33:58.135 deferral at this stage. So if the if the 00:33:58.159 --> 00:34:00.135 motion on the table that Councellor 00:34:00.159 --> 00:34:01.895 Duncan has put and I acknowledge your 00:34:01.919 --> 00:34:03.096 hand Councellor Duncan I'll come to you 00:34:03.120 --> 00:34:05.015 in a second. Um if that if the motion on 00:34:05.039 --> 00:34:06.456 the table which is the officer's report 00:34:06.480 --> 00:34:08.296 as printed in the agenda is unsuccessful 00:34:08.320 --> 00:34:10.776 then a new a new motion of deferral um 00:34:10.800 --> 00:34:13.800 could be proposed. Councellor Duncan a 00:34:13.839 --> 00:34:16.456 question. 00:34:16.480 --> 00:34:19.480 Um it would it was more I'll probably 00:34:19.520 --> 00:34:21.496 save it for my right of reply actually 00:34:21.520 --> 00:34:23.895 Councellor. Thank you. Okay. 00:34:23.919 --> 00:34:26.919 Any other counselors wish to speak? 00:34:27.599 --> 00:34:30.375 , I have a question. Um, there was a 00:34:30.399 --> 00:34:33.256 mention before that the 00:34:33.280 --> 00:34:36.280 the application from the Salvation Army 00:34:37.679 --> 00:34:40.456 included a component of 00:34:40.480 --> 00:34:43.480 um of fees, administrative fees. Just 00:34:43.599 --> 00:34:46.216 wondered if I can't I can't see a 00:34:46.240 --> 00:34:49.176 mention of that in the um in the report 00:34:49.200 --> 00:34:51.095 in front of me. So I just wondered if if 00:34:51.119 --> 00:34:52.216 Miss Chalkley might have some 00:34:52.240 --> 00:34:54.375 clarification on whether the Salvation 00:34:54.399 --> 00:34:56.696 Army application includes a component of 00:34:56.720 --> 00:34:59.656 um fees to be paid. 00:34:59.680 --> 00:35:01.896 Thank you through you, Deputy May. So on 00:35:01.920 --> 00:35:04.055 the back of that application, there is a 00:35:04.079 --> 00:35:07.016 description of um an income description 00:35:07.040 --> 00:35:09.896 and it does list that there. Um I just 00:35:09.920 --> 00:35:11.896 don't think that that's been as robust 00:35:11.920 --> 00:35:14.856 as potentially what um was provided in 00:35:14.880 --> 00:35:17.880 regards to foothills and so um you know 00:35:18.160 --> 00:35:19.896 we could get more seek more clarity on 00:35:19.920 --> 00:35:22.376 that so it is clearer but um from the 00:35:22.400 --> 00:35:25.095 actual application I do believe what 00:35:25.119 --> 00:35:26.616 they're wanting it for is to support 00:35:26.640 --> 00:35:28.696 those more vulnerable in the community. 00:35:28.720 --> 00:35:31.720 I just don't think the um the the 00:35:32.400 --> 00:35:33.656 template that they're putting where they 00:35:33.680 --> 00:35:35.496 put the money component I think that's 00:35:35.520 --> 00:35:38.376 not as clear as it could be. 00:35:38.400 --> 00:35:41.095 Thank you. Thank you, Mr. Chley. , I'm 00:35:41.119 --> 00:35:42.776 happy to back the Salvation Army. I 00:35:42.800 --> 00:35:45.575 don't think this is to me there is money 00:35:45.599 --> 00:35:48.599 in here that um that that needs to get 00:35:49.440 --> 00:35:51.496 out and about now. I mean, I'm I'm moved 00:35:51.520 --> 00:35:53.815 by the request from the Salvation Army. 00:35:53.839 --> 00:35:55.736 , they're a member of the Kerna group. 00:35:55.760 --> 00:35:57.176 They work closely with the other 00:35:57.200 --> 00:35:58.856 emergency relief providers in our 00:35:58.880 --> 00:36:01.016 community. And I mean, this is about, 00:36:01.040 --> 00:36:02.856 you know, putting groceries and 00:36:02.880 --> 00:36:04.616 vegetables in people's cupboards and, 00:36:04.640 --> 00:36:06.456 you know, giving people warm clothes on 00:36:06.480 --> 00:36:07.976 cold nights in the middle of winter. So, 00:36:08.000 --> 00:36:10.136 I'm based on what I've heard, I'm not 00:36:10.160 --> 00:36:11.896 I'm not willing to deny the Salvation 00:36:11.920 --> 00:36:14.696 Army the funds they need that this 00:36:14.720 --> 00:36:16.776 recommendation would provide 00:36:16.800 --> 00:36:19.256 tonight. 00:36:19.280 --> 00:36:21.176 do any other counselors wish to 00:36:21.200 --> 00:36:24.200 speak? Councellor Duncan um to sum up? 00:36:26.640 --> 00:36:29.335 Yes, thank you. Um my main reason for 00:36:29.359 --> 00:36:31.656 this or for the the summary is basically 00:36:31.680 --> 00:36:34.680 the the applicants have been um assessed 00:36:35.599 --> 00:36:38.136 against our policy and if our policy for 00:36:38.160 --> 00:36:40.055 the emergency relief is not robust 00:36:40.079 --> 00:36:42.055 enough then maybe we should bring back 00:36:42.079 --> 00:36:43.815 bring that back to the chamber to debate 00:36:43.839 --> 00:36:46.616 the terms around that. I'd also like to 00:36:46.640 --> 00:36:49.575 note that it's it's a maximum of 20,000. 00:36:49.599 --> 00:36:52.136 So we don't have to approve the full 20 00:36:52.160 --> 00:36:53.815 if we want to drop it down to 10 and 00:36:53.839 --> 00:36:55.416 only partially fund it. that's something 00:36:55.440 --> 00:36:57.656 that we could do in in the chamber in 00:36:57.680 --> 00:37:00.136 the debate. Um, but given given that all 00:37:00.160 --> 00:37:02.296 of these were compliant and specifically 00:37:02.320 --> 00:37:03.896 with the capital works, the capital 00:37:03.920 --> 00:37:06.216 works relate to property improvements, 00:37:06.240 --> 00:37:09.240 not a fridge or a a stereo system, etc. 00:37:10.240 --> 00:37:13.240 Um, so I I um am fully supportive of the 00:37:14.160 --> 00:37:15.976 officers's recommendations including the 00:37:16.000 --> 00:37:18.696 Salvation Army and to refuse the other 00:37:18.720 --> 00:37:21.575 three applicants um because they relate 00:37:21.599 --> 00:37:24.599 to capital works. Thank you. 00:37:26.079 --> 00:37:28.856 Thank you, Councellor Duncan. , I'll 00:37:28.880 --> 00:37:31.880 now put the motion. All those in favor. 00:37:34.480 --> 00:37:37.480 All those opposed. 00:37:38.400 --> 00:37:39.976 A division has been called. I declare 00:37:40.000 --> 00:37:42.536 the motion lost. And a division has 00:37:42.560 --> 00:37:45.560 been called. 00:37:47.839 --> 00:37:50.376 All those in favor? 00:37:50.400 --> 00:37:52.376 Councellor Baker, Councellor Duncan, 00:37:52.400 --> 00:37:54.776 Councellor Atwell, 00:37:54.800 --> 00:37:57.496 all those opposed. Councellor Kennet, 00:37:57.520 --> 00:38:00.296 Councellor Conine, Councellor Pearce, and 00:38:00.320 --> 00:38:03.320 Councellor Williams. the motion is 00:38:03.839 --> 00:38:06.839 lost. 00:38:12.560 --> 00:38:15.560 Deferral motion. 00:38:17.040 --> 00:38:18.616 , Councellor Williams, you had 00:38:18.640 --> 00:38:20.936 foreshadowed a deferral motion. 00:38:20.960 --> 00:38:22.616 Yes. Through your Deputy Mayor, I'd 00:38:22.640 --> 00:38:24.216 therefore like to put up my deferral 00:38:24.240 --> 00:38:26.456 motion that we defer 00:38:26.480 --> 00:38:29.480 4.1 until the next midmon meeting so 00:38:29.920 --> 00:38:32.536 we have enough time to consider the 00:38:32.560 --> 00:38:35.256 applications in front of us and um seek 00:38:35.280 --> 00:38:37.656 some further information especially from 00:38:37.680 --> 00:38:40.680 the Salvation Army which um as 00:38:41.359 --> 00:38:43.095 director Chley has mentioned perhaps 00:38:43.119 --> 00:38:44.936 hasn't been as robust as what it could 00:38:44.960 --> 00:38:47.256 have been. um not questioning at all 00:38:47.280 --> 00:38:48.536 through any of the process that 00:38:48.560 --> 00:38:50.296 Salvation Army doesn't serve a good 00:38:50.320 --> 00:38:51.656 purpose to our community. They serve a 00:38:51.680 --> 00:38:53.496 fantastic purpose to our community. But 00:38:53.520 --> 00:38:56.520 when I read a document that says um MCV 00:38:56.720 --> 00:38:59.720 court funds, um utilities, gas, finance 00:39:00.079 --> 00:39:01.256 and admin, postage and 00:39:01.280 --> 00:39:03.256 telecommunications and things like that, 00:39:03.280 --> 00:39:06.280 I do question the the funds and where 00:39:06.880 --> 00:39:08.216 they're being used compared to when we 00:39:08.240 --> 00:39:10.136 look at someone who has a similar 00:39:10.160 --> 00:39:11.656 application with Foothills Community 00:39:11.680 --> 00:39:13.976 Care providing a lot more detail in 00:39:14.000 --> 00:39:15.496 regards to where those funds are going. 00:39:15.520 --> 00:39:17.896 U meal containers, you know, they've 00:39:17.920 --> 00:39:20.296 got a total project cost of 282,000. and 00:39:20.320 --> 00:39:23.256 they're only requesting 20,000. 00:39:23.280 --> 00:39:25.496 Um, so I just compare the two and I 00:39:25.520 --> 00:39:27.335 think we can just do a little bit better 00:39:27.359 --> 00:39:29.496 with our rate payers funds to ensure 00:39:29.520 --> 00:39:31.176 that they're being used wisely and in 00:39:31.200 --> 00:39:32.936 the right methods. Um, the total project 00:39:32.960 --> 00:39:34.376 cost from the Salvation Army as in 00:39:34.400 --> 00:39:36.856 comparison is 40,000. We're funding half 00:39:36.880 --> 00:39:39.575 of that. So if that gives us time to 00:39:39.599 --> 00:39:42.055 defer this and have a look at that, do 00:39:42.079 --> 00:39:44.616 we fund 10,000 or 5,000 or 15,000 or 00:39:44.640 --> 00:39:46.856 even 20,000? I'm not saying that 20,000 00:39:46.880 --> 00:39:48.856 is out of the equation at this stage, 00:39:48.880 --> 00:39:50.616 but I just think some further homework 00:39:50.640 --> 00:39:53.176 needs to be done in respect to the 00:39:53.200 --> 00:39:54.456 money we are spending which is rate 00:39:54.480 --> 00:39:57.416 payers funds and um irrespective of 00:39:57.440 --> 00:39:58.856 what money we've got left in this 00:39:58.880 --> 00:40:00.216 particular fund. I think it's important 00:40:00.240 --> 00:40:02.936 we assess each case by case basis and we 00:40:02.960 --> 00:40:04.456 make the right calls based on that. So 00:40:04.480 --> 00:40:06.616 based on that, I'd like to seek a 00:40:06.640 --> 00:40:09.640 deferral. Thanks, Council Williams. 00:41:54.560 --> 00:41:55.976 council just as a point of 00:41:56.000 --> 00:41:57.335 clarification that you intending to 00:41:57.359 --> 00:42:00.359 defer the whole item everything in 4.1. 00:42:01.440 --> 00:42:02.936 Yeah, through you ma'am. I think that's 00:42:02.960 --> 00:42:04.295 probably the best thing to do in the 00:42:04.319 --> 00:42:06.136 current situation. 00:42:06.160 --> 00:42:09.160 And I think I'll I'll I'll I'll 00:42:09.440 --> 00:42:12.136 acknowledge you as having moved and 00:42:12.160 --> 00:42:14.295 spoken to the but I did neglect to ask 00:42:14.319 --> 00:42:15.896 for a seconder. So is there a seconder 00:42:15.920 --> 00:42:18.136 for the deferral? Councellor Pearce. 00:42:18.160 --> 00:42:19.256 Councellor Pearce, would you like to 00:42:19.280 --> 00:42:22.280 speak to the deferral? 00:42:22.880 --> 00:42:24.856 just that I think as we've been accused 00:42:24.880 --> 00:42:27.880 of being policy on the run um the 00:42:28.240 --> 00:42:31.240 deferring it so that we can clarify the 00:42:31.520 --> 00:42:34.520 policies and and actually look at the 00:42:34.880 --> 00:42:37.016 policies and the way it's working I 00:42:37.040 --> 00:42:39.496 think is a valuable tool. I don't want 00:42:39.520 --> 00:42:41.656 to I want to see the emergency funds 00:42:41.680 --> 00:42:44.295 going to the right areas. I'm not saying 00:42:44.319 --> 00:42:46.616 the Salvation Army are not but I'm just 00:42:46.640 --> 00:42:48.856 saying we it that was fund was set up 00:42:48.880 --> 00:42:51.496 for a very specific 00:42:51.520 --> 00:42:54.520 purpose. It was for emergency relief. I 00:42:54.960 --> 00:42:57.016 don't consider some of those things that 00:42:57.040 --> 00:42:59.976 they've listed on there as emergency 00:43:00.000 --> 00:43:03.000 relief. New fridges, sorry, that's not 00:43:03.599 --> 00:43:05.976 emergency relief. Emergency relief is 00:43:06.000 --> 00:43:09.000 food, clothing, blankets, those type of 00:43:10.079 --> 00:43:13.079 things. And I feel that the fund is 00:43:13.760 --> 00:43:16.216 going to be exhausted before we know it. 00:43:16.240 --> 00:43:19.240 and we would have not achieved what we 00:43:19.280 --> 00:43:22.280 were hoping to achieve by that that 00:43:22.720 --> 00:43:25.720 particular fund grant. The the minor 00:43:25.920 --> 00:43:27.016 grants, I would like some more 00:43:27.040 --> 00:43:29.496 clarification just around what is 00:43:29.520 --> 00:43:31.656 actually a capital item and what is not 00:43:31.680 --> 00:43:33.176 a capital item because my definition of 00:43:33.200 --> 00:43:35.256 a capital item seems to be very 00:43:35.280 --> 00:43:37.496 different to what we're assuming in the 00:43:37.520 --> 00:43:40.216 minor grants policy to be. So, it's just 00:43:40.240 --> 00:43:42.376 deferring it for one month to get that 00:43:42.400 --> 00:43:44.936 space clarity. 00:43:44.960 --> 00:43:46.536 Thank you, Councellor Pearce. , does 00:43:46.560 --> 00:43:48.776 any other Councellor 00:43:48.800 --> 00:43:51.800 Oh, just before I open it up, um, Mr. 00:43:52.400 --> 00:43:55.176 Dowling is just um clarifying in writing 00:43:55.200 --> 00:43:58.200 the precise deferral motion. 00:43:59.599 --> 00:44:02.599 So, we'll get that up in a moment 00:44:03.440 --> 00:44:05.656 before we 00:44:05.680 --> 00:44:06.856 I can see your hand up as well, 00:44:06.880 --> 00:44:09.575 Councellor Duncan. I'll come to you in a 00:44:09.599 --> 00:44:11.176 moment. We're just popping this up on 00:44:11.200 --> 00:44:12.776 the screen now. 00:44:12.800 --> 00:44:15.416 Mine was actually a point of order. Um, 00:44:15.440 --> 00:44:18.440 Mr. Deputy, um, my understanding is 00:44:18.480 --> 00:44:20.136 we've had a motion and the motion's been 00:44:20.160 --> 00:44:22.216 lost. Therefore, there is no motion to 00:44:22.240 --> 00:44:24.216 defer. So, wouldn't we need to bring 00:44:24.240 --> 00:44:27.240 this as a new motion to the next council 00:44:27.440 --> 00:44:29.575 meeting because there is no deferral to 00:44:29.599 --> 00:44:31.016 be made because the motion has been 00:44:31.040 --> 00:44:33.176 lost. 00:44:33.200 --> 00:44:34.696 Thank you, Councellor Duncan. Just seek 00:44:34.720 --> 00:44:37.720 some clarification on that. 00:44:54.319 --> 00:44:56.136 I might just rather than try and repeat 00:44:56.160 --> 00:44:58.216 that I might just ask Mr. Dalling to 00:44:58.240 --> 00:44:59.736 explain the mechanics of of this 00:44:59.760 --> 00:45:01.335 procedurally. 00:45:01.359 --> 00:45:04.359 Um thank you and and through you may um 00:45:05.119 --> 00:45:08.119 the motion that we've proposed um for 00:45:08.240 --> 00:45:11.240 you on screen um addresses the the issue 00:45:12.000 --> 00:45:13.656 that Councellor Duncan was raising. So 00:45:13.680 --> 00:45:15.496 the the proposed motion as I understand 00:45:15.520 --> 00:45:18.055 it is the council resolve to defer 00:45:18.079 --> 00:45:20.295 further consideration of the matters set 00:45:20.319 --> 00:45:23.319 out in the report. Um um and that these 00:45:23.520 --> 00:45:25.416 items be incorporated into a future 00:45:25.440 --> 00:45:27.176 council meeting to be determined in 00:45:27.200 --> 00:45:29.256 consultation with the Mayor. Um from a 00:45:29.280 --> 00:45:30.936 procedural perspective, yes the motion 00:45:30.960 --> 00:45:32.776 was lost but officers require some 00:45:32.800 --> 00:45:34.376 guidance in terms of how to proceed with 00:45:34.400 --> 00:45:36.696 these applications and I think um the 00:45:36.720 --> 00:45:39.176 motion before you on the screen provides 00:45:39.200 --> 00:45:42.200 the guidance that officers would need. 00:45:42.240 --> 00:45:45.240 Thank you Mr. Darling. does anyone 00:45:45.599 --> 00:45:47.256 wish to any councils wish to speak on 00:45:47.280 --> 00:45:49.016 the 00:45:49.040 --> 00:45:50.536 deferral 00:45:50.560 --> 00:45:53.560 motion on the screen? 00:45:54.400 --> 00:45:57.400 No. 00:46:02.960 --> 00:46:05.016 , no discussion. Councellor Williams, 00:46:05.040 --> 00:46:08.040 I'll throw to you to exercise your 00:46:08.160 --> 00:46:10.456 right of reply if you wish. Thank you 00:46:10.480 --> 00:46:13.416 through Deputy Mayor. Um, look, I think 00:46:13.440 --> 00:46:15.496 in the interests of community and also 00:46:15.520 --> 00:46:17.896 in the interest for for time and and all 00:46:17.920 --> 00:46:19.575 of us here, it's probably the best 00:46:19.599 --> 00:46:21.896 outcome um that we proceed with this 00:46:21.920 --> 00:46:24.920 deferral. I think as you can clearly see 00:46:25.280 --> 00:46:27.416 and anyone that's watching this tonight 00:46:27.440 --> 00:46:29.176 can clearly see there's too many 00:46:29.200 --> 00:46:31.815 questions to be asked. and therefore 00:46:31.839 --> 00:46:33.976 for us to make a decision of I don't 00:46:34.000 --> 00:46:37.000 know what we got let's call it $50,000 00:46:37.440 --> 00:46:40.440 worth of rateayers funds tonight. I 00:46:40.640 --> 00:46:41.736 don't think it would be in the best 00:46:41.760 --> 00:46:43.976 interest of this council to make that 00:46:44.000 --> 00:46:47.000 decision tonight based on so many 00:46:47.359 --> 00:46:49.496 questions of clarification that we have. 00:46:49.520 --> 00:46:50.936 We don't normally get to this point of 00:46:50.960 --> 00:46:53.416 course. We normally um probably get 00:46:53.440 --> 00:46:55.095 through this point in 2 seconds and it's 00:46:55.119 --> 00:46:57.256 done and dusted. Not to say that any of 00:46:57.280 --> 00:46:59.815 these people that are on this um on all 00:46:59.839 --> 00:47:01.656 these grants aren't deserving of what 00:47:01.680 --> 00:47:04.376 they've applied for. And in fact, 00:47:04.400 --> 00:47:07.400 there's probably some 00:47:07.520 --> 00:47:09.815 don't know the right wording for it. 00:47:09.839 --> 00:47:11.095 We're going to be holding some people 00:47:11.119 --> 00:47:12.536 off that are relying on these funds, 00:47:12.560 --> 00:47:15.016 which is I'm not a fan of myself in 00:47:15.040 --> 00:47:17.496 particular. But I think for the purpose 00:47:17.520 --> 00:47:19.016 of making sure that it's clear and 00:47:19.040 --> 00:47:21.656 concise for all of us, I think we need 00:47:21.680 --> 00:47:24.055 to defer this. and apologies, my 00:47:24.079 --> 00:47:25.256 apologies definitely to all the people 00:47:25.280 --> 00:47:26.856 that are potentially waiting for this 00:47:26.880 --> 00:47:28.936 meeting and the outcome of this meeting 00:47:28.960 --> 00:47:30.456 in the hope that they would be able 00:47:30.480 --> 00:47:33.480 to fund their projects a lot sooner. Um 00:47:33.599 --> 00:47:35.575 I'm asking that we defer this to a 00:47:35.599 --> 00:47:37.016 future council meeting. That could be 00:47:37.040 --> 00:47:38.295 two weeks time, could be in four weeks 00:47:38.319 --> 00:47:39.656 time. It's up to this council on through 00:47:39.680 --> 00:47:42.680 the Mayor. But um I just yeah I can't 00:47:44.000 --> 00:47:47.000 sit here tonight and make the call 00:47:48.240 --> 00:47:49.896 um to go ahead with what we've been 00:47:49.920 --> 00:47:51.416 proposed at this stage based on the 00:47:51.440 --> 00:47:53.176 information I've got. So apologies for 00:47:53.200 --> 00:47:55.896 those that have to wait. The wait will 00:47:55.920 --> 00:47:58.776 be worth it. Um and it's not 00:47:58.800 --> 00:47:59.976 something that I've taken lightly, 00:48:00.000 --> 00:48:02.136 that's for sure. 00:48:02.160 --> 00:48:03.976 Thank you, Councellor Williams. I'll 00:48:04.000 --> 00:48:07.000 now put the motion. All those in favor? 00:48:08.079 --> 00:48:11.079 all those opposed? 00:48:12.000 --> 00:48:15.000 the motion is carried. 00:48:15.440 --> 00:48:17.496 we will retrieve Councellor 00:48:17.520 --> 00:48:20.520 Lockwood. 00:48:35.040 --> 00:48:38.040 She's just taking a break. 00:48:41.520 --> 00:48:44.520 We've got Cor just 00:48:45.920 --> 00:48:48.920 to 00:48:57.680 --> 00:49:00.680 Okay. Item 4.2, syntary master plan. 00:49:04.000 --> 00:49:07.000 Would a counselor like to move a motion? 00:49:08.319 --> 00:49:10.535 Councellor Baker. 00:49:10.559 --> 00:49:13.256 Oh, apologies before I seek a mover. , 00:49:13.280 --> 00:49:14.616 Councellor Baker, would you like to speak 00:49:14.640 --> 00:49:16.616 to your transparency? 00:49:16.640 --> 00:49:18.376 Yeah, just for transparency through your 00:49:18.400 --> 00:49:20.696 Deputy Mayor. , just with this item 00:49:20.720 --> 00:49:23.720 4.2, the Fenty Cemetery Master Plan. 00:49:23.839 --> 00:49:25.256 Just wanted to declare that my family 00:49:25.280 --> 00:49:28.136 and I have plots in the cemetery. I have 00:49:28.160 --> 00:49:31.016 sought advice and don't believe I 00:49:31.040 --> 00:49:32.616 have a conflict of interest in this 00:49:32.640 --> 00:49:35.176 nature for this report. Thank you. 00:49:35.200 --> 00:49:38.200 Thank you, Councellor Baker. would the 00:49:38.319 --> 00:49:41.256 council like to move a motion? Councellor 00:49:41.280 --> 00:49:43.176 Baker, is there a second for the 00:49:43.200 --> 00:49:44.616 motion? 00:49:44.640 --> 00:49:46.696 I'm not seconding, but I'd like to 00:49:46.720 --> 00:49:49.720 request a suspension of standing orders. 00:50:26.079 --> 00:50:27.896 So there's no motion there's no motion 00:50:27.920 --> 00:50:29.815 on the table yet. So we might just wait 00:50:29.839 --> 00:50:31.656 until to see if we have a seconder for 00:50:31.680 --> 00:50:33.896 the motion so we understand what a 00:50:33.920 --> 00:50:35.575 suspension of standing orders would 00:50:35.599 --> 00:50:38.055 would relate to. So is there a seconder 00:50:38.079 --> 00:50:41.079 for the motion? 00:50:41.920 --> 00:50:44.136 I will second the motion for the 00:50:44.160 --> 00:50:47.016 purposes of debate. 00:50:47.040 --> 00:50:49.575 Councellor Baker, would you like to um 00:50:49.599 --> 00:50:50.535 speak to the motion? 00:50:50.559 --> 00:50:52.616 Thank you and thank you Deputy Mayor. 00:50:52.640 --> 00:50:53.896 firstly, I would like to thank the 00:50:53.920 --> 00:50:56.136 governance team for this report and the 00:50:56.160 --> 00:50:58.055 work that they've undertaken over the 00:50:58.079 --> 00:51:00.535 last several months. Um I also note that 00:51:00.559 --> 00:51:02.216 the community I also note that the 00:51:02.240 --> 00:51:03.656 community appreciates and values a 00:51:03.680 --> 00:51:05.095 cemetery where people can pay their 00:51:05.119 --> 00:51:07.256 respects to their loved ones and is a 00:51:07.280 --> 00:51:09.016 beautiful space in the center of Fentaly 00:51:09.040 --> 00:51:10.535 Village. 00:51:10.559 --> 00:51:12.216 Um as noted in the report, the aim of 00:51:12.240 --> 00:51:13.736 this master plan is to set out the 00:51:13.760 --> 00:51:15.896 strategic direction of the the site and 00:51:15.920 --> 00:51:17.496 provide a framework for planning and 00:51:17.520 --> 00:51:20.055 delivery of future ashes interment and 00:51:20.079 --> 00:51:22.376 memorization. It's intended to be a 00:51:22.400 --> 00:51:24.456 sympathetic to the local environment and 00:51:24.480 --> 00:51:25.896 significance of the cemetery when 00:51:25.920 --> 00:51:27.976 considering consideration provided by 00:51:28.000 --> 00:51:30.456 the community feedback and also revenue 00:51:30.480 --> 00:51:31.976 streams that will assist council meet 00:51:32.000 --> 00:51:34.055 the trust's obligations to provide 00:51:34.079 --> 00:51:36.376 perpetual maintenance of the ci of the 00:51:36.400 --> 00:51:38.696 cemetery. Consultation has been 00:51:38.720 --> 00:51:40.616 undertaken between October and December 00:51:40.640 --> 00:51:42.295 of last year where approximately 100 00:51:42.319 --> 00:51:43.976 people from various stakeholders shared 00:51:44.000 --> 00:51:46.376 their views about the cemetery. The top 00:51:46.400 --> 00:51:48.936 five wished to see several items 00:51:48.960 --> 00:51:51.095 including more seating, more trees, more 00:51:51.119 --> 00:51:53.575 flowers, better paving and more shrubs 00:51:53.599 --> 00:51:55.896 while new ashes and terments options 00:51:55.920 --> 00:51:58.055 included ashes wall path edges and 00:51:58.079 --> 00:52:01.079 within existing gardens. Some further 21 00:52:02.079 --> 00:52:03.815 opportunities were also identified and 00:52:03.839 --> 00:52:06.839 outlined in the report. Um, in the 00:52:07.200 --> 00:52:08.696 report, I also note that the officers 00:52:08.720 --> 00:52:10.616 will commence a process to renew expired 00:52:10.640 --> 00:52:12.936 Ash's memorial positions where the 00:52:12.960 --> 00:52:15.815 25-year term is due or has expired. 00:52:15.839 --> 00:52:17.416 There are approximately 40 ashes 00:52:17.440 --> 00:52:19.335 positions where the memorial has expired 00:52:19.359 --> 00:52:21.335 or is due to expire in the next few 00:52:21.359 --> 00:52:23.335 years. Where they have expired, there 00:52:23.359 --> 00:52:24.936 are legislative requirements that the 00:52:24.960 --> 00:52:26.936 trust is required to follow and the 00:52:26.960 --> 00:52:29.736 process is also outlined in the report. 00:52:29.760 --> 00:52:32.760 I will be supporting the office's 00:52:33.280 --> 00:52:35.016 recommendation for a second round of 00:52:35.040 --> 00:52:37.256 community consultation where the draft 00:52:37.280 --> 00:52:39.095 master plans outlined in the report will 00:52:39.119 --> 00:52:40.936 be available to the community and an 00:52:40.960 --> 00:52:42.616 opportunity for them to provide feedback 00:52:42.640 --> 00:52:44.936 for consideration and will assist in 00:52:44.960 --> 00:52:47.575 understanding our community's views and 00:52:47.599 --> 00:52:50.599 shared u um and sh understanding views 00:52:50.880 --> 00:52:53.335 shared by the for the final master plan 00:52:53.359 --> 00:52:54.936 at a future council meeting and I 00:52:54.960 --> 00:52:56.376 welcome the community to share their 00:52:56.400 --> 00:52:59.400 views with this report. Thank you. 00:52:59.599 --> 00:53:01.256 Thank you, Councellor Baker. , as 00:53:01.280 --> 00:53:03.976 second, I'll reserve my right. Um, , 00:53:04.000 --> 00:53:05.736 Councellor Williams, you foreshadowed a 00:53:05.760 --> 00:53:07.095 suspension of standing orders. Now that 00:53:07.119 --> 00:53:08.456 we have a motion on the table and 00:53:08.480 --> 00:53:10.696 understand, , what the debate is, um, 00:53:10.720 --> 00:53:12.776 is that something you still wish to 00:53:12.800 --> 00:53:14.136 pursue? 00:53:14.160 --> 00:53:15.496 , yes. Through you, Deputy Mayor, I 00:53:15.520 --> 00:53:17.095 would like to suspend um, standing 00:53:17.119 --> 00:53:18.136 orders. 00:53:18.160 --> 00:53:20.936 And what's the nature of the what's the 00:53:20.960 --> 00:53:22.216 nature of the suspension? And then I'll 00:53:22.240 --> 00:53:25.240 seek a second. 00:53:27.440 --> 00:53:29.656 Yeah. to allow discussion. I'm not I'm 00:53:29.680 --> 00:53:31.335 not sure if a mug and second are 00:53:31.359 --> 00:53:33.176 required on this one, but um yeah, I 00:53:33.200 --> 00:53:34.936 would like some frank discussion um and 00:53:34.960 --> 00:53:37.176 allow some debate. 00:53:37.200 --> 00:53:38.856 Do we have a second for the suspension 00:53:38.880 --> 00:53:41.880 of standing orders? I'll second that. 00:53:43.760 --> 00:53:45.095 Councellor Pearce, would you like to 00:53:45.119 --> 00:53:48.119 speak to the item? 00:53:48.240 --> 00:53:50.136 I'll reserve my right at the moment, but 00:53:50.160 --> 00:53:53.160 I will talk to it a bit later. 00:54:15.359 --> 00:54:18.359 So we have a a motion to 00:54:18.640 --> 00:54:20.376 suspend standing orders on the table. 00:54:20.400 --> 00:54:23.016 We can debate and ask questions as we 00:54:23.040 --> 00:54:24.456 normally would around a suspension. Is 00:54:24.480 --> 00:54:26.456 there any council that would like to 00:54:26.480 --> 00:54:28.136 speak on the suspension of standing 00:54:28.160 --> 00:54:31.160 orders? 00:54:31.359 --> 00:54:33.416 Councellor Williams. 00:54:33.440 --> 00:54:35.256 just to confirm, does this allow me 00:54:35.280 --> 00:54:36.616 to start speaking about it or you want 00:54:36.640 --> 00:54:38.456 me to speak on the why I've I've put it 00:54:38.480 --> 00:54:41.256 forward? yes. So as as discussed, 00:54:41.280 --> 00:54:44.280 thank you um Andrew. Um this just allows 00:54:44.960 --> 00:54:47.960 us some informal debate. Um and I 00:54:48.880 --> 00:54:50.216 feel this will just give us some time to 00:54:50.240 --> 00:54:53.240 ask some further questions and um 00:54:53.359 --> 00:54:55.176 just query what's on the table for us 00:54:55.200 --> 00:54:57.176 today. 00:54:57.200 --> 00:54:58.696 Any council who wish to speak on the 00:54:58.720 --> 00:55:00.616 suspension? 00:55:00.640 --> 00:55:02.295 No. We'll put the motion. Councellor 00:55:02.319 --> 00:55:04.936 Williams would like to exercise your 00:55:04.960 --> 00:55:07.960 right of reply. No. 00:55:09.280 --> 00:55:11.016 Put the motion to the vote. All those in 00:55:11.040 --> 00:55:13.416 favor? 00:55:13.440 --> 00:55:16.440 That item is all those opposed? 00:55:18.079 --> 00:55:20.776 The item is carried. 00:55:20.800 --> 00:55:23.800 So we are suspending standing orders um 00:55:25.040 --> 00:55:26.936 and moving into a suspension where we 00:55:26.960 --> 00:55:29.575 can have a open discussion. So Councellor 00:55:29.599 --> 00:55:30.535 Williams 00:55:30.559 --> 00:55:32.696 thank you through you may um I do have a 00:55:32.720 --> 00:55:33.896 couple of questions in particular in 00:55:33.920 --> 00:55:36.376 regards to this again thinking of our 00:55:36.400 --> 00:55:37.815 rate payers funds and things like that. 00:55:37.839 --> 00:55:40.535 in general um the policy that has 00:55:40.559 --> 00:55:43.256 been presented I'm in general happy with 00:55:43.280 --> 00:55:45.176 and I think as Councellor Baker 00:55:45.200 --> 00:55:47.575 mentioned community input to this 00:55:47.599 --> 00:55:49.496 particular master plan is vitally 00:55:49.520 --> 00:55:52.376 important. It does hold um quite a 00:55:52.400 --> 00:55:55.400 strong place in most people in Knox um 00:55:55.440 --> 00:55:57.256 but in particular in cancel Bakers area 00:55:57.280 --> 00:55:59.416 but definitely most people in Knox. 00:55:59.440 --> 00:56:01.256 it's quite a lovely area and we all got 00:56:01.280 --> 00:56:04.280 a chance to visit recently and um have a 00:56:05.280 --> 00:56:07.736 look through um some considerations 00:56:07.760 --> 00:56:09.815 around the master plan. I do have a 00:56:09.839 --> 00:56:12.456 couple of main questions and again um 00:56:12.480 --> 00:56:13.976 probably backing off our budget and 00:56:14.000 --> 00:56:16.136 things like that. U what sort of time 00:56:16.160 --> 00:56:18.136 frame have we got? Um I just want to get 00:56:18.160 --> 00:56:20.535 some clarity around the time frame 00:56:20.559 --> 00:56:23.095 for this community consultation and also 00:56:23.119 --> 00:56:26.119 the cost of the community consultation 00:56:26.559 --> 00:56:28.616 to the rate payer. Um they're 00:56:28.640 --> 00:56:30.216 probably my two main questions at this 00:56:30.240 --> 00:56:33.240 stage. 00:56:36.960 --> 00:56:39.095 any questions you would like to put 00:56:39.119 --> 00:56:40.616 right now, Council Williams? I might 00:56:40.640 --> 00:56:43.640 pass to Mr. Ding to answer those. 00:56:48.960 --> 00:56:51.960 um through you may the um the 00:56:53.200 --> 00:56:54.856 um 00:56:54.880 --> 00:56:56.696 cost of community consultation perhaps 00:56:56.720 --> 00:56:58.696 if I deal with that um at a first and 00:56:58.720 --> 00:57:01.656 foremost um are typically born through 00:57:01.680 --> 00:57:03.416 existing operational budget so largely 00:57:03.440 --> 00:57:06.055 in house um as you'd be aware we have um 00:57:06.079 --> 00:57:07.896 previously engaged a consultant so there 00:57:07.920 --> 00:57:10.136 is some support from them for that 00:57:10.160 --> 00:57:12.936 consultation um as part of the contract 00:57:12.960 --> 00:57:15.656 but it's largely um through our internal 00:57:15.680 --> 00:57:18.055 engagement procedures. Um so couldn't 00:57:18.079 --> 00:57:20.775 put a number on that without notice, but 00:57:20.799 --> 00:57:22.535 um we can bring that information back to 00:57:22.559 --> 00:57:25.496 councellors in due course. Um in terms of 00:57:25.520 --> 00:57:27.095 the time frame for community 00:57:27.119 --> 00:57:29.575 consultation, um we'd be expecting to be 00:57:29.599 --> 00:57:32.599 out for a period of of um some weeks. We 00:57:32.960 --> 00:57:35.496 haven't got the exact dates in front of 00:57:35.520 --> 00:57:37.016 me at the moment, but again, we can 00:57:37.040 --> 00:57:38.775 circulate that so there's some greater 00:57:38.799 --> 00:57:41.799 clarity for counselors. 00:57:43.440 --> 00:57:46.295 , Councellor Pearce, , second, would 00:57:46.319 --> 00:57:47.976 you like to speak? 00:57:48.000 --> 00:57:50.295 Yeah, I've just got a few questions. Um, 00:57:50.319 --> 00:57:52.856 my questions in relation to how much 00:57:52.880 --> 00:57:54.376 does it cost us for the consultant 00:57:54.400 --> 00:57:57.095 report and to get it to this stage of 00:57:57.119 --> 00:58:00.119 the master plan. 00:58:03.040 --> 00:58:06.040 , Mr. Darling, 00:58:06.799 --> 00:58:08.616 thank you through you, Mayor. Apologies. 00:58:08.640 --> 00:58:10.376 Um councellors I don't have the 00:58:10.400 --> 00:58:11.736 information to hand in front of me so I 00:58:11.760 --> 00:58:13.256 have to take it on notice and provide a 00:58:13.280 --> 00:58:16.280 response to counselors in due course. 00:58:19.040 --> 00:58:21.256 Okay, councils, we have a we're we're in 00:58:21.280 --> 00:58:22.856 a suspension of standing orders. So, 00:58:22.880 --> 00:58:25.880 welcome all the discussion. , 00:58:27.280 --> 00:58:30.280 any Councellor Pearce? 00:58:30.640 --> 00:58:32.616 I my only concern I've got a few 00:58:32.640 --> 00:58:35.640 concerns regarding the master plan and 00:58:36.319 --> 00:58:38.535 the amount and the limited finance that 00:58:38.559 --> 00:58:41.559 this trust has. like looking through it. 00:58:42.079 --> 00:58:44.696 It as a 2324 00:58:44.720 --> 00:58:47.720 it has basically cash holdings of 1.3 00:58:49.200 --> 00:58:51.976 357 million. I just want to make sure 00:58:52.000 --> 00:58:54.616 that that's used the most efficiently to 00:58:54.640 --> 00:58:57.640 meet what the residents actually want 00:58:57.760 --> 00:58:59.256 from 00:58:59.280 --> 00:59:02.280 the cemetery. I understand sending it 00:59:02.640 --> 00:59:04.616 out for community consultation is an 00:59:04.640 --> 00:59:07.640 important and valuable part of our role 00:59:08.000 --> 00:59:11.000 as a council to to understand what our 00:59:11.359 --> 00:59:13.335 community wants. But from reading what 00:59:13.359 --> 00:59:15.335 they've said and what you say, it seems 00:59:15.359 --> 00:59:17.896 they basically want more landscaping, 00:59:17.920 --> 00:59:20.920 more trees, more diff basically more 00:59:21.920 --> 00:59:24.616 upgrades to those type of things. And 00:59:24.640 --> 00:59:27.335 yet we've got in the budget for 2.9 00:59:27.359 --> 00:59:28.936 million. 00:59:28.960 --> 00:59:31.960 And my concern is that we want to spend 00:59:33.119 --> 00:59:36.119 2.9 million on a master plan, but we 00:59:37.440 --> 00:59:38.856 don't know what the cost we're going to 00:59:38.880 --> 00:59:41.176 get in from the sale of the additional 00:59:41.200 --> 00:59:44.200 unit unit spots. So my concern is that 00:59:46.000 --> 00:59:48.136 we don't know exactly what we're going 00:59:48.160 --> 00:59:49.496 to get back and whether it's going to be 00:59:49.520 --> 00:59:52.456 covered. But that's more for the next 00:59:52.480 --> 00:59:54.856 stage, the master plan. My my initial 00:59:54.880 --> 00:59:57.176 concern is regarding the consultants 00:59:57.200 --> 01:00:00.136 fees and what we've spent to get to this 01:00:00.160 --> 01:00:03.160 point and how much the next step of 01:00:03.280 --> 01:00:06.280 community consultation will cost. 01:00:07.280 --> 01:00:09.575 Thank you Councellor Pearce 01:00:09.599 --> 01:00:12.599 Councellor Duncan. 01:00:12.880 --> 01:00:15.575 Yes. Thank you Mr. Deputy. Um we 01:00:15.599 --> 01:00:16.856 actually went through all this at an 01:00:16.880 --> 01:00:18.136 issues briefing. There was actually a 01:00:18.160 --> 01:00:19.496 paper that came through with all those 01:00:19.520 --> 01:00:22.520 costings and the next steps etc. Um the 01:00:22.559 --> 01:00:25.016 recommendation here is just to endorse 01:00:25.040 --> 01:00:27.016 the draft plan to go out for the purpose 01:00:27.040 --> 01:00:29.736 of community engagement. So that cost is 01:00:29.760 --> 01:00:31.016 something that we would have to do 01:00:31.040 --> 01:00:34.040 anyway as as part of our deliberative 01:00:34.319 --> 01:00:37.176 consultation. Um and the program to 01:00:37.200 --> 01:00:39.176 renew the expired memorials is something 01:00:39.200 --> 01:00:41.256 that has has lapsed a while ago. So so I 01:00:41.280 --> 01:00:43.095 think it it should be brought back. So 01:00:43.119 --> 01:00:45.016 I'd actually like to propose that we 01:00:45.040 --> 01:00:46.856 resume standing orders and actually vote 01:00:46.880 --> 01:00:48.936 on this for the purposes of sending it 01:00:48.960 --> 01:00:51.016 out to community consultation. but don't 01:00:51.040 --> 01:00:52.936 believe this debate is going to answer 01:00:52.960 --> 01:00:55.016 anything other than maybe we should 01:00:55.040 --> 01:00:56.616 defer it if Councellor Williams and 01:00:56.640 --> 01:00:58.616 Councellor Pearce need more information. 01:00:58.640 --> 01:01:00.376 Um, but I believe it was all in the in 01:01:00.400 --> 01:01:02.136 the very detailed report that we got at 01:01:02.160 --> 01:01:04.376 the issues briefing. 01:01:04.400 --> 01:01:05.896 Thank you, Councellor Duncan. Sounds like 01:01:05.920 --> 01:01:08.216 you were moving a motion to resume 01:01:08.240 --> 01:01:10.295 standing orders. 01:01:10.319 --> 01:01:12.136 Yes. Seconded by Councellor Baker. All 01:01:12.160 --> 01:01:15.160 those in favor? 01:01:16.319 --> 01:01:19.176 All those opposed. 01:01:19.200 --> 01:01:20.616 so much for democracy. 01:01:20.640 --> 01:01:23.496 That motion is carried. 01:01:23.520 --> 01:01:26.520 So, we're removing we're resuming 01:01:27.119 --> 01:01:30.119 item 4.2. Councellor Baker had 01:01:31.280 --> 01:01:34.136 moved the motion. I had seconded it from 01:01:34.160 --> 01:01:36.775 the chair and reserved my right. Um 01:01:36.799 --> 01:01:39.799 I believe Councellor still has questions 01:01:40.720 --> 01:01:43.256 which are still valid in this format. 01:01:43.280 --> 01:01:45.016 Sorry, Councellor. What's the question? 01:01:45.040 --> 01:01:46.696 Believe Councellor Williams has more 01:01:46.720 --> 01:01:47.815 questions. 01:01:47.839 --> 01:01:49.656 Yes, we're moving. We're moving back to 01:01:49.680 --> 01:01:52.456 discussion and debate for item 4.2 01:01:52.480 --> 01:01:55.480 as part of the as part of the agenda. 01:01:59.839 --> 01:02:02.535 Not at all. No. No. We're stopping 01:02:02.559 --> 01:02:05.256 stopping right there. Councellor Baker 01:02:05.280 --> 01:02:07.496 had spoken. I had reserved my right. Um 01:02:07.520 --> 01:02:09.016 Council Williams, you had a question. 01:02:09.040 --> 01:02:10.775 We'd like to speak. 01:02:10.799 --> 01:02:13.335 I do. Um my only other question on that 01:02:13.359 --> 01:02:14.936 one was in regards to point two where it 01:02:14.960 --> 01:02:16.696 says the note the ongoing program to 01:02:16.720 --> 01:02:19.095 renew the expired memorials which do 01:02:19.119 --> 01:02:20.856 commence soon. I'm assuming we're going 01:02:20.880 --> 01:02:22.775 to have to act on that pretty quickly. 01:02:22.799 --> 01:02:24.535 Um and if so, what date do we need to 01:02:24.559 --> 01:02:27.176 act on that to um keep in line with 01:02:27.200 --> 01:02:30.200 those renewals? 01:02:30.319 --> 01:02:33.319 Mr. Darling 01:02:33.520 --> 01:02:36.520 um through you chair. So the um process 01:02:37.119 --> 01:02:39.815 for reviewing expired tenures is quite 01:02:39.839 --> 01:02:42.839 heavily regulated. Um so the purpose of 01:02:43.200 --> 01:02:45.176 the report tonight is to give council 01:02:45.200 --> 01:02:47.176 some insight into the process that we'll 01:02:47.200 --> 01:02:49.496 be following. Um there are extensive 01:02:49.520 --> 01:02:51.815 notice periods required. So for at least 01:02:51.839 --> 01:02:53.815 12 months. So in terms of what you would 01:02:53.839 --> 01:02:55.575 see on the ground is we would start 01:02:55.599 --> 01:02:58.599 looking um administratively at at um any 01:02:59.599 --> 01:03:01.176 positions that are coming up to 01:03:01.200 --> 01:03:03.256 expiration of tenure and then look at 01:03:03.280 --> 01:03:05.976 how we would provide notice to um those 01:03:06.000 --> 01:03:08.616 right of interment holders um to gather 01:03:08.640 --> 01:03:10.376 their intentions in terms of whether 01:03:10.400 --> 01:03:11.976 they would like to convert that memorial 01:03:12.000 --> 01:03:13.656 to perpetual tender or whether they'd 01:03:13.680 --> 01:03:15.736 like to surrender it. Um there are a 01:03:15.760 --> 01:03:17.575 series of um notices that we'll go 01:03:17.599 --> 01:03:20.216 through and opportunities to um to try 01:03:20.240 --> 01:03:22.535 and make that contact. So we might see 01:03:22.559 --> 01:03:24.535 signage on particular positions at the 01:03:24.559 --> 01:03:26.775 cemetery. Um so it's quite an extensive 01:03:26.799 --> 01:03:28.456 period of time. So it won't happen 01:03:28.480 --> 01:03:30.936 quickly. Um and as the report notes, we 01:03:30.960 --> 01:03:33.176 would be bringing any anywhere any 01:03:33.200 --> 01:03:34.856 situations where we weren't able to find 01:03:34.880 --> 01:03:37.496 a right of interment holder. Um we'd be 01:03:37.520 --> 01:03:39.416 bringing that information to councellors 01:03:39.440 --> 01:03:42.055 before um any decision was made to alter 01:03:42.079 --> 01:03:44.295 a memorial. 01:03:44.319 --> 01:03:45.736 Thank you, Mr. Darling. Any other 01:03:45.760 --> 01:03:47.976 council wish to speak or ask a question? 01:03:48.000 --> 01:03:49.335 Question. Council Williams. 01:03:49.359 --> 01:03:51.815 yes. One last question for me. So 01:03:51.839 --> 01:03:54.839 based on um again not saying that I'm 01:03:54.960 --> 01:03:56.856 against the um officer's recommendation 01:03:56.880 --> 01:03:59.496 on this one, but just asking questions 01:03:59.520 --> 01:04:01.976 in regards to obviously understanding 01:04:02.000 --> 01:04:04.696 that the part of the master plan is to 01:04:04.720 --> 01:04:06.775 create more plots and potentially um 01:04:06.799 --> 01:04:09.799 some more income generation for um this 01:04:10.079 --> 01:04:13.079 particular master plan. Um if we weren't 01:04:14.000 --> 01:04:15.976 to do that 01:04:16.000 --> 01:04:17.416 or go ahead with the master plan, 01:04:17.440 --> 01:04:18.535 let's say the community and the 01:04:18.559 --> 01:04:21.015 counselors at at when it comes to cancel 01:04:21.039 --> 01:04:24.039 decide not to go ahead with that. Um how 01:04:24.720 --> 01:04:27.416 long will the cemetery be able to 01:04:27.440 --> 01:04:30.440 maintain its current base financially 01:04:30.880 --> 01:04:32.775 under cancel 01:04:32.799 --> 01:04:35.176 without that um without these changes 01:04:35.200 --> 01:04:37.015 being made or do we have a rough sort of 01:04:37.039 --> 01:04:39.176 time frame? 01:04:39.200 --> 01:04:39.496 01:04:39.520 --> 01:04:42.520 Mr. Deli 01:04:42.799 --> 01:04:45.575 thank you and and through you chair 01:04:45.599 --> 01:04:48.456 um 01:04:48.480 --> 01:04:51.480 Councellor Williams. The um cemetery 01:04:53.440 --> 01:04:55.416 um operates its accounts independently 01:04:55.440 --> 01:04:58.295 essentially from from council um and 01:04:58.319 --> 01:05:01.319 council is um sits as trustee for the 01:05:01.920 --> 01:05:04.456 cemetery. Um so the cemetery trust is 01:05:04.480 --> 01:05:07.416 currently engaging council um to run the 01:05:07.440 --> 01:05:10.440 operations of the cemetery. Um I believe 01:05:11.200 --> 01:05:14.200 um the last year's um invoice was in the 01:05:15.599 --> 01:05:18.599 order of $190,000 a year. Um that covers 01:05:20.720 --> 01:05:23.656 administrative costs, the operational um 01:05:23.680 --> 01:05:25.176 operations of the cemetery, so 01:05:25.200 --> 01:05:26.616 interments which are provided through 01:05:26.640 --> 01:05:28.616 the infrastructure directorate. the 01:05:28.640 --> 01:05:30.456 administration which is provided through 01:05:30.480 --> 01:05:32.616 the governance department or governance 01:05:32.640 --> 01:05:35.640 and risk department. um and um you know 01:05:36.000 --> 01:05:37.575 ancillary services like you know 01:05:37.599 --> 01:05:38.936 financial and recordkeeping that's 01:05:38.960 --> 01:05:41.256 supported through our um um through our 01:05:41.280 --> 01:05:43.656 chief financial office. Um so on that 01:05:43.680 --> 01:05:46.680 basis um essentially if we if we don't 01:05:48.319 --> 01:05:50.216 have a pipeline of future development 01:05:50.240 --> 01:05:52.856 that can generate um any any sort of 01:05:52.880 --> 01:05:54.696 significant revenue we would continue to 01:05:54.720 --> 01:05:57.656 operate the cemetery um as it as it 01:05:57.680 --> 01:05:59.496 stands. So there obviously demand for 01:05:59.520 --> 01:06:01.416 interments for utilization of the 01:06:01.440 --> 01:06:03.095 existing rights of interament that have 01:06:03.119 --> 01:06:05.815 already been sold. Um but obviously 01:06:05.839 --> 01:06:08.295 there would um that would diminish 01:06:08.319 --> 01:06:10.775 over time in terms of um the service 01:06:10.799 --> 01:06:12.376 that we needed to provide. And so we 01:06:12.400 --> 01:06:14.775 would um in the absence of a pipeline of 01:06:14.799 --> 01:06:17.575 development be looking um perhaps at how 01:06:17.599 --> 01:06:19.575 we would operate the cemetery over time 01:06:19.599 --> 01:06:22.136 and um the service standards that go 01:06:22.160 --> 01:06:25.160 with it. Um and ultimately however um if 01:06:26.880 --> 01:06:28.936 the trust doesn't independently generate 01:06:28.960 --> 01:06:31.896 enough income to cover its annual costs 01:06:31.920 --> 01:06:34.920 um council as trustee um would um 01:06:35.039 --> 01:06:37.736 probably be looking at council to fund 01:06:37.760 --> 01:06:39.656 the ongoing and maintenance at council's 01:06:39.680 --> 01:06:42.535 expense out of the budget. 01:06:42.559 --> 01:06:44.856 Thank you Mr. Ding. Councellor Pearce, 01:06:44.880 --> 01:06:47.656 did you wish to speak to the motion? 01:06:47.680 --> 01:06:50.055 Yeah, I've just got a few questions um 01:06:50.079 --> 01:06:52.376 in regards to 01:06:52.400 --> 01:06:55.400 the um the actual ashes plots, the ones 01:06:57.520 --> 01:07:00.520 that we are actually um that have like 01:07:00.799 --> 01:07:02.535 run their 25 years and now we're trying 01:07:02.559 --> 01:07:05.015 to contact the next of kins to find out 01:07:05.039 --> 01:07:08.039 what they want to do. What happens if at 01:07:08.079 --> 01:07:11.079 the end we can't contact anyone? 01:07:11.680 --> 01:07:14.535 Mr. Darling, thank you. 01:07:14.559 --> 01:07:17.095 through you chair. Um as mentioned 01:07:17.119 --> 01:07:19.736 the the um process is quite well 01:07:19.760 --> 01:07:21.496 regulated. So council is obligated under 01:07:21.520 --> 01:07:23.815 the legislation to take reasonable steps 01:07:23.839 --> 01:07:25.335 to identify a right of interament 01:07:25.359 --> 01:07:27.656 holder. ultimately if a right of 01:07:27.680 --> 01:07:30.295 interament holder cannot be found um 01:07:30.319 --> 01:07:33.319 council has the option as trustee to 01:07:33.920 --> 01:07:36.920 um disinter those ashes. They can be um 01:07:38.079 --> 01:07:41.079 um they could be um 01:07:41.440 --> 01:07:44.055 and obviously then the opportunity then 01:07:44.079 --> 01:07:46.936 to resell the position. Um those ashes 01:07:46.960 --> 01:07:49.256 can be um dispersed within the grounds 01:07:49.280 --> 01:07:51.976 of the cemetery. But that's a 01:07:52.000 --> 01:07:53.736 decision that would be made on a case-by 01:07:53.760 --> 01:07:55.656 case basis when we were faced with those 01:07:55.680 --> 01:07:57.335 circumstances and we would be bringing 01:07:57.359 --> 01:08:00.216 those decisions to council as trustee. 01:08:00.240 --> 01:08:02.535 Um so as I said while it's a an option 01:08:02.559 --> 01:08:05.256 for council to disinter um it is an 01:08:05.280 --> 01:08:07.335 option not a requirement. 01:08:07.359 --> 01:08:10.359 Council Pearce further question. 01:08:11.280 --> 01:08:14.136 If we decide to disinter them and act 01:08:14.160 --> 01:08:16.536 what actually happens? Do we have a 01:08:16.560 --> 01:08:19.175 marker of some kind to say that they've 01:08:19.199 --> 01:08:22.135 been disinterred into the into the 01:08:22.159 --> 01:08:24.536 cemetery? Like is there some are we 01:08:24.560 --> 01:08:26.536 responsible for some form of 01:08:26.560 --> 01:08:28.056 acknowledging 01:08:28.080 --> 01:08:29.976 that that's where the ashes are going to 01:08:30.000 --> 01:08:31.896 be? 01:08:31.920 --> 01:08:34.920 Mr. Darling 01:08:34.960 --> 01:08:37.735 through you, chair. Um there's no 01:08:37.759 --> 01:08:40.695 obligation as such, but obviously as um 01:08:40.719 --> 01:08:43.496 as officers, we'd be looking at um 01:08:43.520 --> 01:08:45.735 opportunities to deal with um any 01:08:45.759 --> 01:08:47.896 disinterred ashes in a respectful manner 01:08:47.920 --> 01:08:50.920 and being mindful of um um the community 01:08:51.679 --> 01:08:53.255 members who interred them at the 01:08:53.279 --> 01:08:55.735 cemetery and and looking at um what 01:08:55.759 --> 01:08:58.616 might be um the most sensitive way of 01:08:58.640 --> 01:09:00.616 managing that at the time. It's not a 01:09:00.640 --> 01:09:02.695 circumstance that council has been faced 01:09:02.719 --> 01:09:05.719 with to this point. Um so the detail of 01:09:06.400 --> 01:09:08.215 that as I said we would work out on a 01:09:08.239 --> 01:09:11.016 casebyase basis. 01:09:11.040 --> 01:09:13.335 Thank you Mr. Darling. Robert 01:09:13.359 --> 01:09:15.175 question or Councellor Williams question 01:09:15.199 --> 01:09:16.376 or you speaking to the motion? 01:09:16.400 --> 01:09:19.255 No another question. Um in in regards to 01:09:19.279 --> 01:09:20.295 the consultation that we're doing at the 01:09:20.319 --> 01:09:21.735 moment understanding we've done the 01:09:21.759 --> 01:09:23.576 previous engagement and consultation 01:09:23.600 --> 01:09:26.600 through round one already. 01:09:26.640 --> 01:09:28.056 understanding that now they'll see the 01:09:28.080 --> 01:09:30.056 draft master plan, but I think it 01:09:30.080 --> 01:09:31.496 reading some of the documents that have 01:09:31.520 --> 01:09:33.496 been provided to us so far, it meets a 01:09:33.520 --> 01:09:35.175 lot of those requirements from the first 01:09:35.199 --> 01:09:36.775 consultation. 01:09:36.799 --> 01:09:39.496 Um, I'm mindful of the budget we put 01:09:39.520 --> 01:09:41.175 towards this next consultation and how 01:09:41.199 --> 01:09:44.199 much we spend. Um, 01:09:45.759 --> 01:09:47.335 and what the purpose I guess or the 01:09:47.359 --> 01:09:48.936 outcome we want to achieve apart from 01:09:48.960 --> 01:09:51.096 just approving the master plan is is 01:09:51.120 --> 01:09:52.936 that the sole purpose of of that 01:09:52.960 --> 01:09:55.175 consultation or are we seeking any 01:09:55.199 --> 01:09:56.456 further feedback from our community? 01:09:56.480 --> 01:09:58.695 We've got a good letter from the Knox 01:09:58.719 --> 01:10:01.096 Historical Society and we've reached you 01:10:01.120 --> 01:10:02.776 know cemetery users, local residents, 01:10:02.800 --> 01:10:05.336 local businesses, broader Knox community 01:10:05.360 --> 01:10:07.896 and the Fentry GI symmetry community 01:10:07.920 --> 01:10:10.920 consulting group already. Um 01:10:11.840 --> 01:10:13.096 yeah, I guess I'm just trying to seek 01:10:13.120 --> 01:10:16.120 some clarity on that last point, 01:10:16.640 --> 01:10:19.640 Mr. Deli. 01:10:19.760 --> 01:10:21.896 through you, chair. So yes, there has 01:10:21.920 --> 01:10:24.215 been some community consultation and and 01:10:24.239 --> 01:10:27.175 the um consultation received to date has 01:10:27.199 --> 01:10:28.856 informed the development of the master 01:10:28.880 --> 01:10:30.776 plan. Um, so I suppose in terms of 01:10:30.800 --> 01:10:32.296 process, we've heard from the community 01:10:32.320 --> 01:10:34.536 and the intention is to take what we've 01:10:34.560 --> 01:10:37.336 heard back to the community and test um, 01:10:37.360 --> 01:10:39.096 how well the community thinks we've 01:10:39.120 --> 01:10:41.336 addressed that any issues they've raised 01:10:41.360 --> 01:10:43.816 or concerns that they've raised um, in 01:10:43.840 --> 01:10:45.336 order to be able to put that information 01:10:45.360 --> 01:10:46.936 before council when it makes its 01:10:46.960 --> 01:10:48.936 decision on the on the master plan and 01:10:48.960 --> 01:10:51.256 whether to implement it. 01:10:51.280 --> 01:10:54.280 , Councellor Kennet had a question. 01:10:54.560 --> 01:10:57.560 Thank you through you. Um, Mayor Abwell, 01:10:58.800 --> 01:11:00.536 I just wanted to ask about the 01:11:00.560 --> 01:11:02.456 possibility of including grant funding. 01:11:02.480 --> 01:11:04.296 I noticed that it's not included in the 01:11:04.320 --> 01:11:06.776 financial section of this paper. Thank 01:11:06.800 --> 01:11:08.296 you. 01:11:08.320 --> 01:11:11.320 Thank you, Councellor Kennet. 01:11:12.560 --> 01:11:14.376 Andrew, Mr. M, sorry. 01:11:14.400 --> 01:11:16.695 Thank you through you, Chair. Um, yes, 01:11:16.719 --> 01:11:19.096 there are um grants available and we 01:11:19.120 --> 01:11:21.816 have um historically applied for grants 01:11:21.840 --> 01:11:23.976 um for development of the cemetery. Um 01:11:24.000 --> 01:11:27.000 so the the more recent columbarium 01:11:27.520 --> 01:11:30.296 walls that were installed in the 01:11:30.320 --> 01:11:31.976 foothill sections of the cemetery were 01:11:32.000 --> 01:11:35.000 done with the benefit of of a a grant. 01:11:35.199 --> 01:11:38.199 Um and so as once we um have a a a way 01:11:39.679 --> 01:11:41.576 forward in terms of future development, 01:11:41.600 --> 01:11:44.296 we would be looking to um to utilize 01:11:44.320 --> 01:11:46.936 those grant programs wherever possible 01:11:46.960 --> 01:11:49.256 um to assist us with any redevelopment 01:11:49.280 --> 01:11:51.016 of the cemetery. So certainly would be 01:11:51.040 --> 01:11:53.496 looking at that as an avenue to um fund 01:11:53.520 --> 01:11:55.336 any further development subject to 01:11:55.360 --> 01:11:58.360 adoption of a master plan. 01:11:58.480 --> 01:12:00.536 Thank you Mr. Darling. any other 01:12:00.560 --> 01:12:03.336 discussion? 01:12:03.360 --> 01:12:04.856 Councellor Lwood question. Are you 01:12:04.880 --> 01:12:06.536 speaking to the motion? 01:12:06.560 --> 01:12:07.256 Questions. 01:12:07.280 --> 01:12:08.936 Question. 01:12:08.960 --> 01:12:11.496 I have a question for Councellor Duncan. 01:12:11.520 --> 01:12:13.096 Um 01:12:13.120 --> 01:12:14.536 if we all the figures are in the 01:12:14.560 --> 01:12:15.976 briefing session and briefing sessions 01:12:16.000 --> 01:12:17.816 are not formal meetings of council. So 01:12:17.840 --> 01:12:20.456 they're they're informal basically um 01:12:20.480 --> 01:12:22.056 we're not held by anything that happens 01:12:22.080 --> 01:12:23.976 at briefing sessions. So what what 01:12:24.000 --> 01:12:25.496 figures are present? So what's the 01:12:25.520 --> 01:12:27.576 projected income for the cemetery for 01:12:27.600 --> 01:12:29.496 the life of this master plan? And while 01:12:29.520 --> 01:12:30.936 you're there, what's what's the 01:12:30.960 --> 01:12:33.960 projected cost of the changes? 01:12:36.640 --> 01:12:38.936 Councellor Lockwood has asked 01:12:38.960 --> 01:12:40.936 Councellor D offer Councellor Duncan the 01:12:40.960 --> 01:12:42.936 opportunity to respond should he wish 01:12:42.960 --> 01:12:44.616 to. 01:12:44.640 --> 01:12:47.336 Um I don't recall the exact figures off 01:12:47.360 --> 01:12:49.655 the top of my head, Councellor Lockwood. 01:12:49.679 --> 01:12:51.816 Um but the discussions we had around it 01:12:51.840 --> 01:12:54.376 were and and I think as Mr. Darling just 01:12:54.400 --> 01:12:56.936 stated, there's an ongoing cost to 01:12:56.960 --> 01:12:59.960 council to maintain the cemetery and the 01:13:00.159 --> 01:13:02.376 only option to actually turn that into a 01:13:02.400 --> 01:13:05.256 cost positive or at least a costneutral 01:13:05.280 --> 01:13:08.215 um scenario is to open up additional 01:13:08.239 --> 01:13:10.215 plots or interment locations. 01:13:10.239 --> 01:13:11.655 Point of order. You're not answering the 01:13:11.679 --> 01:13:13.816 question. 01:13:13.840 --> 01:13:15.336 What's the point of order, Councellor 01:13:15.360 --> 01:13:15.896 Lockwood? 01:13:15.920 --> 01:13:18.376 Improper. It's an improper answer. I 01:13:18.400 --> 01:13:20.616 asked about the costs he was quoting 01:13:20.640 --> 01:13:22.856 from earlier. Councellor Duncan quoted 01:13:22.880 --> 01:13:24.536 the briefing session and the costs were 01:13:24.560 --> 01:13:26.616 listed there. So, I asked him what they 01:13:26.640 --> 01:13:29.416 were and he can't tell me. You've asked 01:13:29.440 --> 01:13:30.936 Councellor Duncan a question. He's in the 01:13:30.960 --> 01:13:31.976 process of answering. 01:13:32.000 --> 01:13:33.655 He's not answering. That's my point. 01:13:33.679 --> 01:13:35.336 There's no point of order. And I'll I'll 01:13:35.360 --> 01:13:36.936 pass the call back to Councellor Duncan 01:13:36.960 --> 01:13:39.256 to finish his answer. 01:13:39.280 --> 01:13:41.496 Um, so as I said at the start, Councellor 01:13:41.520 --> 01:13:43.175 Lockwood, I don't have those figures in 01:13:43.199 --> 01:13:44.776 front of me. I don't have that briefing 01:13:44.800 --> 01:13:46.616 paper with me. Um, but looking through 01:13:46.640 --> 01:13:48.616 the finances of this, as we were told, 01:13:48.640 --> 01:13:51.496 there is a cost and and Mr. Darling has 01:13:51.520 --> 01:13:54.520 just given us a a rough cost per year to 01:13:54.800 --> 01:13:57.736 do that. This report is to actually go 01:13:57.760 --> 01:13:59.736 out to the community saying that we've 01:13:59.760 --> 01:14:01.416 heard your feedback. This is what we're 01:14:01.440 --> 01:14:03.416 putting forward as a master plan and 01:14:03.440 --> 01:14:05.576 getting their feedback on that. So, 01:14:05.600 --> 01:14:07.496 we're actually not committing to 01:14:07.520 --> 01:14:09.416 actually approving a master plan or 01:14:09.440 --> 01:14:11.736 going ahead or spending any money on the 01:14:11.760 --> 01:14:14.215 upgrade of the cemetery. So, I I don't 01:14:14.239 --> 01:14:17.239 see how that comes into it. 01:14:18.320 --> 01:14:20.776 Thank you, Councellor Duncan. 01:14:20.800 --> 01:14:23.096 Further question, Councellor Lockwood. 01:14:23.120 --> 01:14:24.856 Oh, I just like to say that the tone of 01:14:24.880 --> 01:14:26.776 this debate went downhill when Councellor 01:14:26.800 --> 01:14:29.800 Duncan interrupted the standing um 01:14:30.080 --> 01:14:32.215 suspension of standing orders. It's just 01:14:32.239 --> 01:14:34.135 an opportunity for people to speak 01:14:34.159 --> 01:14:36.776 multiple times. Um, under our under our 01:14:36.800 --> 01:14:38.376 standing orders, we can speak once in 01:14:38.400 --> 01:14:41.096 debate and Councellor Williams is looking 01:14:41.120 --> 01:14:42.616 for the opportunity to speak more than 01:14:42.640 --> 01:14:44.776 once and that's what it was. Um, 01:14:44.800 --> 01:14:47.416 Councellor Duncan quite rudely I thought 01:14:47.440 --> 01:14:48.936 interrupted that and moved the 01:14:48.960 --> 01:14:50.056 resumption. 01:14:50.080 --> 01:14:51.576 Council Councellor Lockwood I think 01:14:51.600 --> 01:14:53.976 that's that's unfair and it's not 01:14:54.000 --> 01:14:55.256 relevant to the motion that 01:14:55.280 --> 01:14:56.856 it is relevant. I thought he was being 01:14:56.880 --> 01:14:59.256 rude and I'm calling him out for it. I 01:14:59.280 --> 01:15:01.096 think 01:15:01.120 --> 01:15:04.120 it's a robust debate, Deputy Mayor. We 01:15:04.239 --> 01:15:05.896 can have debate in this chamber. That's 01:15:05.920 --> 01:15:07.736 what it is. We disagree. 01:15:07.760 --> 01:15:08.936 Councellor Lockwood, the item we're 01:15:08.960 --> 01:15:11.096 debating is item 4.2. You haven't spoken 01:15:11.120 --> 01:15:12.695 on the item yet, so I'm assuming this is 01:15:12.719 --> 01:15:14.215 your talking about 01:15:14.239 --> 01:15:16.456 and I would ask you to to speak in a in 01:15:16.480 --> 01:15:18.376 a in a position of relevance to the item 01:15:18.400 --> 01:15:20.776 that's on the table, which is 4.2. 01:15:20.800 --> 01:15:23.336 You didn't do that for Councellor Duncan. 01:15:23.360 --> 01:15:26.056 He wasn't speaking relevantly either. 01:15:26.080 --> 01:15:28.856 Um 01:15:28.880 --> 01:15:30.616 the master one went on from the tour of 01:15:30.640 --> 01:15:32.135 the cemetery was quite impressed by the 01:15:32.159 --> 01:15:34.536 plans um pointed out by the staff. I 01:15:34.560 --> 01:15:36.056 like the idea of of where they're 01:15:36.080 --> 01:15:39.080 headed. Um I think this is um a good 01:15:39.360 --> 01:15:42.360 thing to go ahead with. Um and I wasn't 01:15:42.400 --> 01:15:44.376 quite in agreeing about the numbers. I 01:15:44.400 --> 01:15:45.816 thought we've got enough to go ahead 01:15:45.840 --> 01:15:48.840 with. However, what what has offended me 01:15:49.199 --> 01:15:51.175 is the way other councils have gone 01:15:51.199 --> 01:15:53.096 about this debate. I was going to 01:15:53.120 --> 01:15:55.576 support it. I don't I don't get why you 01:15:55.600 --> 01:15:58.600 got so nasty, Chris, and why you, Deputy 01:15:58.880 --> 01:16:00.856 Mayor, want to act like you're part of a 01:16:00.880 --> 01:16:03.816 group, part of a click, not debating 01:16:03.840 --> 01:16:04.135 properly. 01:16:04.159 --> 01:16:06.135 Point of order. Point of order has been 01:16:06.159 --> 01:16:08.456 called. Councellor Baker 01:16:08.480 --> 01:16:10.376 relevance. I I uphold the point of 01:16:10.400 --> 01:16:12.056 order. Council Locker, I'd ask you to 01:16:12.080 --> 01:16:14.135 return to the substance of the motion 01:16:14.159 --> 01:16:16.296 that's on the table, which is about 01:16:16.320 --> 01:16:18.376 report that's seeking council endor 01:16:18.400 --> 01:16:20.296 endorsement to proceed with proceed with 01:16:20.320 --> 01:16:22.376 community engagement. 01:16:22.400 --> 01:16:24.856 Well, yes. Um, I just said I supported 01:16:24.880 --> 01:16:26.616 that. Perhaps you weren't listening, , 01:16:26.640 --> 01:16:28.856 Deputy Mayor, but I do support that. I 01:16:28.880 --> 01:16:30.135 think we should go out to community 01:16:30.159 --> 01:16:31.896 engagement. I'm a little concerned 01:16:31.920 --> 01:16:33.736 there's a lack of numbers. However, 01:16:33.760 --> 01:16:35.256 we'll get out there and get some 01:16:35.280 --> 01:16:37.336 information, and that's good to see that 01:16:37.360 --> 01:16:39.736 Councellor Duncan has his wid on display, 01:16:39.760 --> 01:16:42.760 at least half of it. , 01:16:43.760 --> 01:16:45.976 thank you, Councellor Lockwood. Um I 01:16:46.000 --> 01:16:47.496 haven't spoken on this motion as as 01:16:47.520 --> 01:16:50.056 second that reserve my right and I might 01:16:50.080 --> 01:16:51.736 bring it back to something that's um 01:16:51.760 --> 01:16:53.816 wildly simplistic which is this is to 01:16:53.840 --> 01:16:56.840 end endorse the first draft of the 01:16:57.679 --> 01:16:59.736 master plan to go back out to a 01:16:59.760 --> 01:17:02.695 second round of community consultation 01:17:02.719 --> 01:17:05.256 and to engage the community again to 01:17:05.280 --> 01:17:07.576 inform what will be the final plan. 01:17:07.600 --> 01:17:09.816 This is not the final time. This will 01:17:09.840 --> 01:17:12.296 come to council. It's a it's a step 01:17:12.320 --> 01:17:14.135 on the journey that that we commenced 01:17:14.159 --> 01:17:16.456 some time ago and I'm looking forward to 01:17:16.480 --> 01:17:18.776 hearing what the community has to say 01:17:18.800 --> 01:17:20.695 about the opportunities um and 01:17:20.719 --> 01:17:22.616 recommendations that the master plan has 01:17:22.640 --> 01:17:24.936 identified. I think there's some 01:17:24.960 --> 01:17:27.256 exciting interesting options there, 01:17:27.280 --> 01:17:29.336 ones that we've seen work well at other 01:17:29.360 --> 01:17:31.976 cemetery and memorial gardens 01:17:32.000 --> 01:17:34.936 around Melbourne. And I think, you 01:17:34.960 --> 01:17:36.776 know, should we should we see this 01:17:36.800 --> 01:17:38.056 through and some of these options and 01:17:38.080 --> 01:17:40.056 recommendations come to to pass, they 01:17:40.080 --> 01:17:42.536 could as Councellor Duncan said 01:17:42.560 --> 01:17:45.560 earlier, um revitalize the offer and 01:17:45.600 --> 01:17:48.600 and council as as being responsible. 01:17:49.040 --> 01:17:51.336 I think it's it's incumbent upon us 01:17:51.360 --> 01:17:53.336 to go and look creatively for for 01:17:53.360 --> 01:17:56.360 some new new options um and and and 01:17:56.880 --> 01:17:58.376 potential revenue streams if you want to 01:17:58.400 --> 01:18:01.336 dial it back to to the finances. So, um, 01:18:01.360 --> 01:18:03.736 I'll be supporting this and and yeah, 01:18:03.760 --> 01:18:05.896 absolutely wouldn't stand in the way of, 01:18:05.920 --> 01:18:08.056 , re-engaging with our community to to 01:18:08.080 --> 01:18:11.080 hear hear more, , from them about, , 01:18:11.280 --> 01:18:14.280 where we are in the process. 01:18:15.520 --> 01:18:18.135 , Councellor question, Councellor 01:18:18.159 --> 01:18:18.776 Pearce. 01:18:18.800 --> 01:18:20.936 Yes, I'd like to motion. Councellor 01:18:20.960 --> 01:18:23.175 Pearce, 01:18:23.199 --> 01:18:26.199 this is a very historical cemetery and 01:18:27.120 --> 01:18:30.120 we're I I want to take care of our 01:18:30.880 --> 01:18:33.336 cemetery. This is very important 01:18:33.360 --> 01:18:36.296 historically for Knox and I think the 01:18:36.320 --> 01:18:38.536 care needs to be taken. 01:18:38.560 --> 01:18:40.616 The reason we're asking I'm asking the 01:18:40.640 --> 01:18:43.016 questions about the finances is because 01:18:43.040 --> 01:18:45.576 I don't want to see the the cemetery in 01:18:45.600 --> 01:18:47.816 a position where it doesn't have enough 01:18:47.840 --> 01:18:50.135 money when it comes to council. I 01:18:50.159 --> 01:18:52.215 understand things have to be done, but 01:18:52.239 --> 01:18:55.239 I'd like to know a bit more about the 01:18:55.280 --> 01:18:58.280 financial side before we go out to our 01:18:58.719 --> 01:19:01.256 residents and say this is what we want 01:19:01.280 --> 01:19:04.280 to do. It's a master plan. It's our 01:19:04.880 --> 01:19:07.880 ideas of what we would like to see in 01:19:07.920 --> 01:19:10.056 the cemetery. 01:19:10.080 --> 01:19:12.936 I'm sorry. I've been told today that the 01:19:12.960 --> 01:19:15.736 finances don't matter. Sorry, they do 01:19:15.760 --> 01:19:18.760 matter. At the end of the day, 01:19:19.199 --> 01:19:22.199 the the Fern Tree Gully Cemetery has to 01:19:22.239 --> 01:19:24.376 be ongoing. 01:19:24.400 --> 01:19:27.400 It's too valuable a position. It's got 01:19:28.159 --> 01:19:31.159 too much historical significance. 01:19:31.920 --> 01:19:34.920 My concern is that we've got feedback 01:19:35.120 --> 01:19:37.016 costs, we've got community consultation, 01:19:37.040 --> 01:19:38.135 got another round of community 01:19:38.159 --> 01:19:40.776 consultation. I actually sat and read 01:19:40.800 --> 01:19:43.736 all the pages on what people wanted for 01:19:43.760 --> 01:19:45.976 the cemetery. 01:19:46.000 --> 01:19:49.000 I understand that we we need more lots 01:19:49.120 --> 01:19:51.736 to basically 01:19:51.760 --> 01:19:53.896 increase the income of it, but I'd like 01:19:53.920 --> 01:19:55.816 to see costings. I'd like to see 01:19:55.840 --> 01:19:58.840 figures. I I just can't base a decision 01:19:59.760 --> 01:20:02.760 on a master plan and a nice nice 01:20:03.760 --> 01:20:06.456 brochure. I like to know what's in 01:20:06.480 --> 01:20:09.480 behind it. This is a valuable resource. 01:20:09.840 --> 01:20:12.695 It is a cost of living pinch we are in. 01:20:12.719 --> 01:20:15.256 We need to think about using the funds 01:20:15.280 --> 01:20:18.280 in the trust for the best source 01:20:18.880 --> 01:20:20.776 and that is the whole purpose of it. 01:20:20.800 --> 01:20:22.536 Yes, we're approving a master pen to go 01:20:22.560 --> 01:20:24.776 out to consultation. Consultation costs 01:20:24.800 --> 01:20:27.256 money. We've already consulted them 01:20:27.280 --> 01:20:30.280 once. I asked for what the consultation 01:20:30.880 --> 01:20:33.880 will cost. That's all we're asking for. 01:20:34.239 --> 01:20:36.215 We're not asking for exorbitant figures 01:20:36.239 --> 01:20:39.239 or requesting information that cannot be 01:20:40.320 --> 01:20:43.320 located or found. We are purely asking 01:20:43.840 --> 01:20:46.296 if this was a business case, it wouldn't 01:20:46.320 --> 01:20:48.215 stand up because it doesn't have the 01:20:48.239 --> 01:20:51.016 other side. 01:20:51.040 --> 01:20:53.175 That is my concern and that's why I will 01:20:53.199 --> 01:20:56.199 not be supporting the master plan. 01:20:56.880 --> 01:20:59.256 Thank you, Councellor Pearce. Does any 01:20:59.280 --> 01:21:02.280 other Councellor wish to speak? 01:21:02.880 --> 01:21:05.175 , Councellor Baker as a mover, do you 01:21:05.199 --> 01:21:07.336 wish to exercise your right of Councellor 01:21:07.360 --> 01:21:09.496 Kennet? 01:21:09.520 --> 01:21:12.056 Thank you. I just wanted to point out 01:21:12.080 --> 01:21:15.080 that the trust is self-funding. So my 01:21:17.199 --> 01:21:19.016 understanding is the master plan would 01:21:19.040 --> 01:21:21.736 be rolled out in order to fund itself to 01:21:21.760 --> 01:21:23.816 continue going. 01:21:23.840 --> 01:21:26.695 Um, and for that reason, with my 01:21:26.719 --> 01:21:28.296 understanding, I would be willing to 01:21:28.320 --> 01:21:31.320 support this. Um, and two, my 01:21:33.120 --> 01:21:35.016 understanding on the consultation to 01:21:35.040 --> 01:21:38.040 date has been we asked what people would 01:21:38.239 --> 01:21:39.976 like in a master plan. The master plan 01:21:40.000 --> 01:21:41.496 was then developed and now the master 01:21:41.520 --> 01:21:43.655 plan's going out with our community's 01:21:43.679 --> 01:21:46.215 feedback. So, we're receiving 01:21:46.239 --> 01:21:48.376 um community's feedback on the master 01:21:48.400 --> 01:21:50.456 plan that was based on the feedback we 01:21:50.480 --> 01:21:52.135 heard. That's my understanding of 01:21:52.159 --> 01:21:54.376 consultation. So, on that basis, I also 01:21:54.400 --> 01:21:55.896 support that. Thank you. 01:21:55.920 --> 01:21:58.376 Thanks, Councellor Kenn. , Councellor 01:21:58.400 --> 01:22:00.135 Baker, would you like to exercise your 01:22:00.159 --> 01:22:01.496 role of applause as mover? 01:22:01.520 --> 01:22:04.520 Thank you, Deputy Mayor. , I've heard 01:22:04.639 --> 01:22:07.256 the comments from my colleagues 01:22:07.280 --> 01:22:09.816 and I believe this is what our community 01:22:09.840 --> 01:22:12.840 expects us to do. Um, we are going out 01:22:12.960 --> 01:22:14.936 to community consultation to be 01:22:14.960 --> 01:22:17.416 transparent and informed of what we've 01:22:17.440 --> 01:22:19.256 heard. This is showing our community 01:22:19.280 --> 01:22:21.496 that we've listened. We're going out. 01:22:21.520 --> 01:22:23.655 This is what we heard. This is your 01:22:23.679 --> 01:22:26.679 feedback. So on that note as well about 01:22:27.199 --> 01:22:29.976 the financial and resources implications 01:22:30.000 --> 01:22:33.000 quite clearly on page 34 of this report 01:22:33.440 --> 01:22:35.096 where it states if council was to 01:22:35.120 --> 01:22:36.856 proceed with the entirety of the master 01:22:36.880 --> 01:22:39.016 plan the consultants have estimated the 01:22:39.040 --> 01:22:40.615 total anticipated cost to be 01:22:40.639 --> 01:22:43.256 approximately 2.9 million. If this was 01:22:43.280 --> 01:22:46.215 adopted by this council, it is proposed 01:22:46.239 --> 01:22:48.615 that implementation of the master plan 01:22:48.639 --> 01:22:50.376 would occur progressively over a period 01:22:50.400 --> 01:22:52.776 of years to be determined supported by 01:22:52.800 --> 01:22:55.576 the sales revenue at at each stage. 01:22:55.600 --> 01:22:57.576 Revenue generated through this long-term 01:22:57.600 --> 01:22:59.256 project is intended to support the 01:22:59.280 --> 01:23:01.816 perpetual maintenance of the cemetery. 01:23:01.840 --> 01:23:04.215 Sorry, councils. Is there I'm trying to 01:23:04.239 --> 01:23:07.239 speak and I I've got noise. 01:23:08.239 --> 01:23:11.096 Please continue council. Thank you. Um, 01:23:11.120 --> 01:23:12.936 so therefore, the revenue generated 01:23:12.960 --> 01:23:14.615 through this long-term project is 01:23:14.639 --> 01:23:16.776 intended to support the perpetual 01:23:16.800 --> 01:23:18.936 maintenance of the cemetery in in 01:23:18.960 --> 01:23:19.976 accordance with council's 01:23:20.000 --> 01:23:22.056 responsibilities as the appointed 01:23:22.080 --> 01:23:24.856 trustee under its statutory obligations. 01:23:24.880 --> 01:23:27.096 This report is merely asking us to go 01:23:27.120 --> 01:23:29.576 back out to council and share with our 01:23:29.600 --> 01:23:32.456 community what we have heard and then it 01:23:32.480 --> 01:23:34.376 will come back for a council decision. 01:23:34.400 --> 01:23:36.856 So I am in total support of sharing this 01:23:36.880 --> 01:23:38.856 information, being transparent with our 01:23:38.880 --> 01:23:41.175 community and hearing what they have to 01:23:41.199 --> 01:23:43.336 say about this report. So I'm in support 01:23:43.360 --> 01:23:45.576 and thank the officers for their report 01:23:45.600 --> 01:23:46.776 and I'm supporting this 01:23:46.800 --> 01:23:48.056 council Pearce has called a point of 01:23:48.080 --> 01:23:49.096 order. 01:23:49.120 --> 01:23:50.856 Relevance 01:23:50.880 --> 01:23:52.215 I think 01:23:52.239 --> 01:23:54.536 is the fact that she's quote impossible 01:23:54.560 --> 01:23:55.496 relevance 01:23:55.520 --> 01:23:58.520 approxim I think Councellor Baker was m 01:23:58.880 --> 01:24:01.175 just moments away from wrapping up. 01:24:01.199 --> 01:24:03.576 So I'm happy to extend her the courtesy 01:24:03.600 --> 01:24:05.096 of a few more seconds to do so. 01:24:05.120 --> 01:24:07.576 Thank you. So I am merely saying that 01:24:07.600 --> 01:24:09.496 this report is asking us to go out to 01:24:09.520 --> 01:24:11.096 the community. It is what they expect 01:24:11.120 --> 01:24:13.096 and I want to hear from our community. 01:24:13.120 --> 01:24:14.615 It is our role to listen to our 01:24:14.639 --> 01:24:16.456 community and I'm supportive of this 01:24:16.480 --> 01:24:18.456 report going out to our community to 01:24:18.480 --> 01:24:21.480 seek further consultation. Thank you. 01:24:25.760 --> 01:24:28.760 Okay. I will now put the motion. 01:24:29.679 --> 01:24:32.679 All those in favor? 01:24:34.480 --> 01:24:37.480 , all those opposed. 01:24:37.840 --> 01:24:40.840 , I declare the motion carried. 01:24:41.120 --> 01:24:42.056 , 01:24:42.080 --> 01:24:43.736 Deputy Mayor, may I raise a point of 01:24:43.760 --> 01:24:45.976 order. You didn't allow council appease 01:24:46.000 --> 01:24:47.976 to finish articulating her point of 01:24:48.000 --> 01:24:49.175 order. You cut her off. 01:24:49.199 --> 01:24:50.856 , I did. I heard the point of order. 01:24:50.880 --> 01:24:52.056 It was It was relevant. 01:24:52.080 --> 01:24:54.536 We're still speaking when you so over 01:24:54.560 --> 01:24:56.056 her. It was a point of order on 01:24:56.080 --> 01:24:59.080 relevance and I I deemed there to 01:24:59.199 --> 01:25:01.336 be no point of order and Councellor Baker 01:25:01.360 --> 01:25:04.135 was 5 to 10 seconds away from concluding 01:25:04.159 --> 01:25:05.096 her remarks. 01:25:05.120 --> 01:25:06.936 Quite right but you still interrupted 01:25:06.960 --> 01:25:07.896 the council on their point. 01:25:07.920 --> 01:25:09.976 Councellor Lockwood I'll proceed with the 01:25:10.000 --> 01:25:11.816 the running of the meeting. I declare 01:25:11.840 --> 01:25:14.376 that item carried and there was a 01:25:14.400 --> 01:25:16.776 division called by Councellor Baker. So 01:25:16.800 --> 01:25:18.776 we will set aside 01:25:18.800 --> 01:25:21.175 that vote and vote again. , all 01:25:21.199 --> 01:25:23.736 those in favor, Councellor Baker, 01:25:23.760 --> 01:25:25.976 Councellor Kennet, Councellor Considine, 01:25:26.000 --> 01:25:28.056 Councellor Duncan, Councellor Atwell, 01:25:28.080 --> 01:25:30.456 Councellor Williams, Councellor Lockwood. 01:25:30.480 --> 01:25:33.256 All those opposed 01:25:33.280 --> 01:25:36.280 and Councellor Pearce has abstained. 01:25:36.320 --> 01:25:39.320 I declare the motion carried. 01:25:39.520 --> 01:25:41.896 , councils, we've been, you know, a 01:25:41.920 --> 01:25:44.215 little bit past an hour and 3/4 now. So, 01:25:44.239 --> 01:25:46.456 we've got two more reports on the 01:25:46.480 --> 01:25:48.536 agenda. So I might propose a brief 01:25:48.560 --> 01:25:51.016 adjournment just so people can take a 01:25:51.040 --> 01:25:53.256 moment. do I have a mover for a short 01:25:53.280 --> 01:25:55.096 adjournment? Councellor Baker, is 01:25:55.120 --> 01:25:57.896 there a seconder? I will second that. 01:25:57.920 --> 01:26:00.536 all those in favor, all those 01:26:00.560 --> 01:26:03.175 opposed. I declare the motion carried. 01:26:03.199 --> 01:26:06.199 We'll take a 10-minute adjourment. 01:26:08.800 --> 01:26:10.456 Okay. Thank you, councellors. We will 01:26:10.480 --> 01:26:13.480 resume. we're at item 4.3, award 01:26:13.840 --> 01:26:16.536 of contract 3515, provision of delivered 01:26:16.560 --> 01:26:19.560 meals, meals on wheels. Um would a 01:26:20.800 --> 01:26:23.736 council like to move a motion? 01:26:23.760 --> 01:26:26.760 Councellor Baker, is there a second? 01:26:27.760 --> 01:26:30.760 Councellor Pearce, 01:26:30.960 --> 01:26:32.936 Councellor Lockwood, 01:26:32.960 --> 01:26:35.496 is there a procedural motion? 01:26:35.520 --> 01:26:36.776 Moving motion. 01:26:36.800 --> 01:26:38.695 Oh. 01:26:38.719 --> 01:26:41.719 , Councellor Baker. , do you wish to 01:26:42.159 --> 01:26:42.536 speak? 01:26:42.560 --> 01:26:44.215 I do. Thank you. And through you, Deputy 01:26:44.239 --> 01:26:47.239 Mayor. , this is a report outlining 01:26:48.400 --> 01:26:50.536 the award for the contract provision of 01:26:50.560 --> 01:26:52.215 delivered meals, meals on wheels, as 01:26:52.239 --> 01:26:54.615 it's probably more commonly known. , 01:26:54.639 --> 01:26:55.896 council was contracted by the 01:26:55.920 --> 01:26:57.175 Commonwealth government through the 01:26:57.199 --> 01:26:58.776 Commonwealth Home Support Program 01:26:58.800 --> 01:27:01.175 Funding Agreement to provide delivered 01:27:01.199 --> 01:27:03.016 meals or meals on wheels to eligible 01:27:03.040 --> 01:27:05.576 seniors in the Knox municipality. The 01:27:05.600 --> 01:27:07.336 report seeks for councellors to consider 01:27:07.360 --> 01:27:09.336 and recommend the appointment of a 01:27:09.360 --> 01:27:10.936 contractor following an open tender 01:27:10.960 --> 01:27:12.695 process. 01:27:12.719 --> 01:27:14.776 The current agreement is about to expire 01:27:14.800 --> 01:27:16.776 in September of this year after 6 years 01:27:16.800 --> 01:27:18.376 and has supported many eligible 01:27:18.400 --> 01:27:20.776 residents in that time. The report 01:27:20.800 --> 01:27:22.695 outlines the process for tendering and 01:27:22.719 --> 01:27:24.536 information on fees and charges known in 01:27:24.560 --> 01:27:26.856 the council has a funding agreement 01:27:26.880 --> 01:27:29.880 until the 30th of June 2027. beyond 01:27:30.320 --> 01:27:32.056 this date remains uncertain at this 01:27:32.080 --> 01:27:35.080 time. Each year between 32,000 and 01:27:35.520 --> 01:27:37.736 37,000 meals are delivered from council 01:27:37.760 --> 01:27:40.376 meals distribution centers to clients 01:27:40.400 --> 01:27:43.400 homes by um homes by 60 volunteers to a 01:27:44.320 --> 01:27:47.096 maximum of 37,800 meals per atom is 01:27:47.120 --> 01:27:48.615 contracted. 01:27:48.639 --> 01:27:50.296 The current delivered meal service 01:27:50.320 --> 01:27:52.936 provides an average of 260 clients per 01:27:52.960 --> 01:27:55.816 month of which 93% of these clients 01:27:55.840 --> 01:27:58.376 choosing a two course meal. I would also 01:27:58.400 --> 01:27:59.816 like to take the time to thank these 01:27:59.840 --> 01:28:01.576 volunteers who donate their time in 01:28:01.600 --> 01:28:03.896 assisting our community to to deliver 01:28:03.920 --> 01:28:06.456 these meals for those in need. A valued 01:28:06.480 --> 01:28:08.856 service by both clients and volunteers 01:28:08.880 --> 01:28:11.496 and it doesn't go unnoticed. These meals 01:28:11.520 --> 01:28:13.896 also provide clients with an opportunity 01:28:13.920 --> 01:28:15.736 to have flexibility of choice and more 01:28:15.760 --> 01:28:17.336 importantly are often delivered to 01:28:17.360 --> 01:28:19.816 isolated residents or limited social 01:28:19.840 --> 01:28:21.896 contact. So without these volunteers, 01:28:21.920 --> 01:28:23.896 this service would struggle to operate 01:28:23.920 --> 01:28:26.920 and would concern the the cost 01:28:27.280 --> 01:28:30.135 venture if this was not the case. These 01:28:30.159 --> 01:28:31.896 volunteers make valuable connections and 01:28:31.920 --> 01:28:33.336 contributions to our community and 01:28:33.360 --> 01:28:34.856 ensure that these individuals are 01:28:34.880 --> 01:28:36.776 receiving a healthy and balanced meal 01:28:36.800 --> 01:28:38.456 while supporting individuals to continue 01:28:38.480 --> 01:28:40.296 living independently and connected with 01:28:40.320 --> 01:28:43.016 meal deliveries by the their volunteers. 01:28:43.040 --> 01:28:44.695 I will be supporting the report with the 01:28:44.719 --> 01:28:46.536 officer's recommendation that we 01:28:46.560 --> 01:28:48.215 continue providing these meals to 01:28:48.239 --> 01:28:51.096 eligible citizens at Knox. Thank you. 01:28:51.120 --> 01:28:52.936 Thank you, Councellor Baker. Councellor 01:28:52.960 --> 01:28:54.296 Pearce, a seconder, would you like to 01:28:54.320 --> 01:28:55.175 speak? 01:28:55.199 --> 01:28:57.896 Yes, I would. I just want to ask a 01:28:57.920 --> 01:28:59.336 question. We're still getting volunteers 01:28:59.360 --> 01:29:02.215 delivering to the people's homes. We're 01:29:02.239 --> 01:29:03.736 just getting the tender to provide the 01:29:03.760 --> 01:29:05.976 meals. Am I correct, 01:29:06.000 --> 01:29:07.496 Mr. Chley? Would you like to answer 01:29:07.520 --> 01:29:07.736 that? 01:29:07.760 --> 01:29:09.016 Is that correct? 01:29:09.040 --> 01:29:11.416 Um yes, that's correct. through you um 01:29:11.440 --> 01:29:14.440 depals will come as they do now to um 01:29:15.199 --> 01:29:17.256 our service center at the back of East 01:29:17.280 --> 01:29:19.256 Gate um north and then they'll be 01:29:19.280 --> 01:29:21.416 delivered by volunteers. 01:29:21.440 --> 01:29:23.096 No worries. I was just checking my reply 01:29:23.120 --> 01:29:25.496 was correct. Um I support the officer's 01:29:25.520 --> 01:29:27.576 recommendation. Meals on wheels is such 01:29:27.600 --> 01:29:30.215 an vital service. 01:29:30.239 --> 01:29:33.175 It's usually can be the only service 01:29:33.199 --> 01:29:35.256 where the only time when somebody gets 01:29:35.280 --> 01:29:38.280 to meet a human contact for that day. 01:29:39.360 --> 01:29:41.496 What a fantastic service. The volunteers 01:29:41.520 --> 01:29:44.520 need a a lot of support for this. They 01:29:45.280 --> 01:29:47.336 don't only just check the meals. They go 01:29:47.360 --> 01:29:49.496 into people's homes and they check and 01:29:49.520 --> 01:29:52.520 see, have a chat, see how they're going, 01:29:52.800 --> 01:29:55.800 um see if they they basically are they 01:29:56.080 --> 01:29:58.056 eating enough. Different things that 01:29:58.080 --> 01:30:01.080 they can highlight and are so important. 01:30:02.960 --> 01:30:05.960 I think that this this service is vital 01:30:06.159 --> 01:30:09.016 especially for our seniors and the 01:30:09.040 --> 01:30:11.976 cost is so reasonable like you couldn't 01:30:12.000 --> 01:30:14.376 go out for a meal to get what it costs 01:30:14.400 --> 01:30:17.256 to for a three course meal with meals on 01:30:17.280 --> 01:30:19.175 wheels. That's fantastic cuz it's going 01:30:19.199 --> 01:30:22.199 to people who really need it. Um so my I 01:30:23.920 --> 01:30:26.135 strongly suggest to my other counselors 01:30:26.159 --> 01:30:27.336 please support the office's 01:30:27.360 --> 01:30:29.416 recommendation. The tender process was 01:30:29.440 --> 01:30:32.440 really fantastic and I really enjoyed 01:30:32.480 --> 01:30:34.615 reading this report. Thank you. 01:30:34.639 --> 01:30:36.056 Thank you Councellor Pearce. Any other 01:30:36.080 --> 01:30:37.496 councellors wish to speak? Councellor 01:30:37.520 --> 01:30:39.655 Williams through you Deputy Mayor. 01:30:39.679 --> 01:30:41.976 Likewise um be supporting this report 01:30:42.000 --> 01:30:45.000 and would like to pass on our thanks to 01:30:45.920 --> 01:30:48.615 um the acting director at the time Gail 01:30:48.639 --> 01:30:50.776 who's in the chambers for the hard 01:30:50.800 --> 01:30:53.336 work that um Gail has put forward to 01:30:53.360 --> 01:30:54.856 this. It is exciting with the 60 01:30:54.880 --> 01:30:56.296 volunteers that are delivering some 01:30:56.320 --> 01:30:58.776 37,000 odd meals. Some of the key things 01:30:58.800 --> 01:31:01.576 on this um as um highlighted, we're 01:31:01.600 --> 01:31:02.776 definitely, you know, the meals are 01:31:02.800 --> 01:31:03.816 going to be nutritious. They're going to 01:31:03.840 --> 01:31:06.215 be good value for money. Um these guys 01:31:06.239 --> 01:31:08.056 get to choose um their preferred meal, 01:31:08.080 --> 01:31:09.976 which definitely provides um a bit of an 01:31:10.000 --> 01:31:12.135 option. And having a variety, I think, 01:31:12.159 --> 01:31:14.536 will also help. Um so, backing on to 01:31:14.560 --> 01:31:17.016 what Councellor Pearce mentioned, that 01:31:17.040 --> 01:31:19.016 at home service and assisting those that 01:31:19.040 --> 01:31:21.655 are in need of this is fantastic. um 01:31:21.679 --> 01:31:24.536 some of the um uplifts and um the 01:31:24.560 --> 01:31:26.536 service enhancements are exciting with 01:31:26.560 --> 01:31:29.496 um again as I said the um various um 01:31:29.520 --> 01:31:32.215 frozen meals um they get to select every 01:31:32.239 --> 01:31:34.776 meal component um and the client 01:31:34.800 --> 01:31:37.496 deliveries per um the route and 01:31:37.520 --> 01:31:39.016 there's no restrictions on delivery 01:31:39.040 --> 01:31:41.655 choices or daily um u menu choices I 01:31:41.679 --> 01:31:43.976 should say um and we'll have a 01:31:44.000 --> 01:31:46.536 consistent delivery um all year round. I 01:31:46.560 --> 01:31:47.736 think they're vitally important things. 01:31:47.760 --> 01:31:49.256 So fully supportive of this and well 01:31:49.280 --> 01:31:51.896 done to the council team for putting in 01:31:51.920 --> 01:31:53.655 some great effort on this report. 01:31:53.679 --> 01:31:55.175 Thank you Councellor Williams. Any other 01:31:55.199 --> 01:31:56.856 Councellor wish to speak? Councellor 01:31:56.880 --> 01:31:59.880 Lockwood. 01:32:00.159 --> 01:32:02.536 Um thank you. 01:32:02.560 --> 01:32:04.936 It's a great service. Um I guess I have 01:32:04.960 --> 01:32:07.896 an interest in from two parts here. Um I 01:32:07.920 --> 01:32:09.736 I delivered the meals on wheels for a 01:32:09.760 --> 01:32:12.376 time and I very much enjoyed that. Um 01:32:12.400 --> 01:32:14.936 the clients get to have a chat to check 01:32:14.960 --> 01:32:17.416 on their well-being. I help them out 01:32:17.440 --> 01:32:19.256 doing the odd odd thing for them now and 01:32:19.280 --> 01:32:22.280 again. Um, great bunch of people are 01:32:22.639 --> 01:32:25.336 quite always quite nice to me or so than 01:32:25.360 --> 01:32:28.215 some people here. And also my mom was a 01:32:28.239 --> 01:32:30.376 client for Light and Easy under the 01:32:30.400 --> 01:32:32.856 package under her age care package. So 01:32:32.880 --> 01:32:35.496 yeah, I got to got to see those meals 01:32:35.520 --> 01:32:38.520 and even had a couple to try them out. 01:32:38.800 --> 01:32:41.416 Um, so yeah, this is um it's a great 01:32:41.440 --> 01:32:43.175 service and I and I love this service 01:32:43.199 --> 01:32:45.016 and it's a great thing the council does 01:32:45.040 --> 01:32:47.976 and I hope it keeps doing it. Um, we we 01:32:48.000 --> 01:32:50.296 serve a great need out there for people 01:32:50.320 --> 01:32:53.096 who lose who lose or lack mobility 01:32:53.120 --> 01:32:54.776 who had some trouble getting around. 01:32:54.800 --> 01:32:56.456 Some of advanced age, some are in their 01:32:56.480 --> 01:32:59.480 90s, some of the customers um so yeah, 01:33:00.719 --> 01:33:02.135 some of them needed their fridge packed 01:33:02.159 --> 01:33:05.016 for them and some have I guess I 01:33:05.040 --> 01:33:07.655 notice have passed on. But some 01:33:07.679 --> 01:33:08.936 people are in that situation where 01:33:08.960 --> 01:33:10.456 they're not far. We haven't got far to 01:33:10.480 --> 01:33:13.256 go. But it's a great service and I I 01:33:13.280 --> 01:33:15.576 fully endorse it. 01:33:15.600 --> 01:33:18.600 Does any other counselor wish to speak? 01:33:20.400 --> 01:33:23.256 No. Councellor Baker as would you like to 01:33:23.280 --> 01:33:24.376 exercise your right 01:33:24.400 --> 01:33:26.215 very briefly and thank you for the 01:33:26.239 --> 01:33:29.239 council's comments regarding this. Um 01:33:29.280 --> 01:33:31.175 and please do obviously support this. Um 01:33:31.199 --> 01:33:33.416 it's obviously a very valuable service 01:33:33.440 --> 01:33:36.056 for our residents in Knox. Um and again 01:33:36.080 --> 01:33:37.336 just thank you to the volunteers for 01:33:37.360 --> 01:33:39.336 making this possible as well. So happy 01:33:39.360 --> 01:33:40.936 to support as I mentioned earlier. Thank 01:33:40.960 --> 01:33:42.536 you. 01:33:42.560 --> 01:33:44.135 Thank you Councellor Baker. I'll now put 01:33:44.159 --> 01:33:47.096 the motion. All those in favor 01:33:47.120 --> 01:33:50.120 I declare that motion carried. 01:33:52.480 --> 01:33:54.296 Item 01:33:54.320 --> 01:33:56.695 4.4 on our agenda is electric vehicle 01:33:56.719 --> 01:33:59.719 policy fees and charges 2025 2026 01:34:01.199 --> 01:34:03.576 update. would a council like to 01:34:03.600 --> 01:34:06.296 move a motion? 01:34:06.320 --> 01:34:08.776 Councellor Williams. Thank you. Councellor 01:34:08.800 --> 01:34:11.800 Pearce. Second. Councellor Williams. 01:34:12.239 --> 01:34:14.215 Thank you through your deputy. once 01:34:14.239 --> 01:34:16.376 again, great report. Um we s with a lot 01:34:16.400 --> 01:34:19.175 of um research done on this. Um 01:34:19.199 --> 01:34:21.016 considering we're spending or at the 01:34:21.040 --> 01:34:23.096 current moment we're spending 20k a year 01:34:23.120 --> 01:34:25.976 on providing this service to anyone that 01:34:26.000 --> 01:34:27.256 wants to use it. It doesn't have to be a 01:34:27.280 --> 01:34:29.576 resident of Knox. I'm excited that we are 01:34:29.600 --> 01:34:31.016 changing that to make sure that we're 01:34:31.040 --> 01:34:33.496 going to save that $20,000 a year 01:34:33.520 --> 01:34:36.376 towards um that we can put together 01:34:36.400 --> 01:34:39.175 together for other projects. I really do 01:34:39.199 --> 01:34:40.296 think it's been quite a considered 01:34:40.320 --> 01:34:43.096 approach as a hybrid user, not an EV 01:34:43.120 --> 01:34:45.576 user, but a hybrid user myself. Um 01:34:45.600 --> 01:34:47.016 understanding that you do have to pay 01:34:47.040 --> 01:34:49.336 for service, I think it's vital that um 01:34:49.360 --> 01:34:51.896 cancel adopts this change. And I think 01:34:51.920 --> 01:34:53.736 the fees and charges that we've outlined 01:34:53.760 --> 01:34:55.416 here are quite reasonable in comparison 01:34:55.440 --> 01:34:56.936 to what else is out there on the market. 01:34:56.960 --> 01:34:58.376 and I believe that we've done the right 01:34:58.400 --> 01:35:01.336 research there as well as prepare um 01:35:01.360 --> 01:35:03.976 some opportunities for further EV points 01:35:04.000 --> 01:35:06.135 within Knox and things like that. So very 01:35:06.159 --> 01:35:07.736 excited we're going to move on that 01:35:07.760 --> 01:35:09.816 $20,000 fee that we were once paying as 01:35:09.840 --> 01:35:12.615 a council um back onto a user pay 01:35:12.639 --> 01:35:14.296 service. So fully supportive of this and 01:35:14.320 --> 01:35:17.096 likewise requesting our fellow 01:35:17.120 --> 01:35:19.976 colleagues also support the same. 01:35:20.000 --> 01:35:21.416 Thank you Councellor Williams. Councellor 01:35:21.440 --> 01:35:22.695 Pearce is seconded. Do you wish to 01:35:22.719 --> 01:35:23.496 speak? 01:35:23.520 --> 01:35:26.135 Yes, I would. After the last time when 01:35:26.159 --> 01:35:28.296 we were talking about the EV policy, I 01:35:28.320 --> 01:35:30.215 actually sat back and spoke to a number 01:35:30.239 --> 01:35:32.936 of my residents and on listening on 01:35:32.960 --> 01:35:34.856 their views. I fully support this 01:35:34.880 --> 01:35:37.880 policy. Um after consulting with them, 01:35:38.239 --> 01:35:40.856 yeah, they I I really think this is a 01:35:40.880 --> 01:35:43.576 good policy. It would be nice to see a 01:35:43.600 --> 01:35:45.736 few more charging points be expanded by 01:35:45.760 --> 01:35:47.096 private operators into Roville 01:35:47.120 --> 01:35:49.016 Lististerfield. We sort of have a big 01:35:49.040 --> 01:35:51.496 black spot there where we could you do 01:35:51.520 --> 01:35:54.520 with a few more. Um, I think it's 01:35:54.560 --> 01:35:56.615 fantastic that we're now having a user 01:35:56.639 --> 01:35:59.416 pay service so that people who use the 01:35:59.440 --> 01:36:02.440 facility pay for it. That's fantastic. 01:36:03.920 --> 01:36:06.456 And I love the fact the idle fee so 01:36:06.480 --> 01:36:08.615 we've got that turnover so cars aren't 01:36:08.639 --> 01:36:10.776 just sitting there. People, it turns 01:36:10.800 --> 01:36:13.496 them over so that we can get more cars 01:36:13.520 --> 01:36:16.520 in that can use it. That's a fantastic 01:36:16.719 --> 01:36:18.936 idea. really impressed with that report 01:36:18.960 --> 01:36:21.896 and um I fully support it and I ask my 01:36:21.920 --> 01:36:24.135 fellow councils to support it as well. 01:36:24.159 --> 01:36:24.536 Thank you. 01:36:24.560 --> 01:36:27.016 Thank you Councellor Pearce. Any other 01:36:27.040 --> 01:36:30.040 counselor wish to speak? 01:36:33.840 --> 01:36:35.816 No debate. 01:36:35.840 --> 01:36:37.576 Sounds like we're all supportive. 01:36:37.600 --> 01:36:39.576 Councellor Williams as mover. Would you 01:36:39.600 --> 01:36:42.600 like to exercise your right of reply? 01:36:43.120 --> 01:36:44.936 Nothing further to say. I'll now put the 01:36:44.960 --> 01:36:47.960 motion. All those in favor 01:36:48.239 --> 01:36:51.239 clear that motion and carried. 01:36:53.440 --> 01:36:56.296 item five in our agenda is notices 01:36:56.320 --> 01:36:58.536 of motion. There are no notice of 01:36:58.560 --> 01:37:00.376 motions this evening. So we'll move on 01:37:00.400 --> 01:37:02.695 to supplementary items. Number six, 01:37:02.719 --> 01:37:05.719 there are no supplementary items. 01:37:05.760 --> 01:37:07.095 urgent business. Seven. Does any 01:37:07.119 --> 01:37:08.536 counselor wish to raise a matter of 01:37:08.560 --> 01:37:11.560 urgent business? 01:37:11.760 --> 01:37:14.760 there being no urgent business, 01:37:15.280 --> 01:37:17.016 we'll move on to confidential 01:37:17.040 --> 01:37:19.175 business, 01:37:19.199 --> 01:37:22.135 we have a 01:37:22.159 --> 01:37:24.936 no no nothing that we need to attend to 01:37:24.960 --> 01:37:27.960 to in confidential business tonight. So 01:37:28.080 --> 01:37:30.056 with that, I will declare the meeting 01:37:30.080 --> 01:37:32.135 closed. Um thank you to all of our 01:37:32.159 --> 01:37:34.296 members of the public gallery that have 01:37:34.320 --> 01:37:36.215 been with us tonight and for those 01:37:36.239 --> 01:37:39.239 that have joined us online. Um 01:37:39.440 --> 01:37:42.440 good night. Thank you.