WEBVTT

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lovely thank you welcome counselors

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officers and members of the public and

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online gallery to tonight's council

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meeting I am councelor Jude Dwight and I

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have the privilege of being the Mayor of

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Knox City

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Council   Council acknowledges the Wurundjeri

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Woi Wurrang people and Bunurong people of the

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Kulin Nation as traditional custodians

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of the land today we meet on the

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traditional lands of the Wurundjeri Woi Wurrang

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people and pay our respects to Elders

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both past and

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present our statement of

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commitment the Knox way is characterized

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by service integrity community

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participation accountability and good

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governance council is committed to being

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responsive to the community and

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advocating to other governments and

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agencies on their

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behalf we recognize the importance of

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local democracy and council's

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responsibility to govern well for all in

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our city our history is rich and in the

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spirit of the Knox tradition let us move

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and

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prosper we are conducting tonight's

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meeting in a hybrid format  we don't

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have any counselors joining us online

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tonight  but I will start by

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introducing my colleagues and ask if you

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could give a bit of a wave call your

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names so to my left counselor actually

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I'm going backwards on my list Nicole

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Seymour representing Tirhatuan Ward 

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Councilor Lisa Cooper representing Scott Ward our

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Deputy Mayor councelor Sorina Grasso

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representing Dinsdale Ward councelor Meagan

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Baker representing Dobson Ward councelor

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Yvonne Allred representing Baird Ward councelor

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Darren Pearce representing Taylor Ward and

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councelor Susan Lauken representing

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Friberg Ward

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 and with us in the chamber tonight

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we have our chief executive officer Mr

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Bruce Dobson our Chief Financial Officer

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Yvette Lawkins our director of infrastructure

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Grant Thorn our director of City 

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sorry our director of customer and

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performance Greg Cursio our director of

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connected communities Judy Chalkley our

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director of city livability Matt

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Kelleher our manager of governance and

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risk Andrew Dowling and other members of

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our governance

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team tonight's meeting is being recorded

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and live streamed on our website in

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accordance with our live streaming of

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public meetings policy and so Council

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does not permit additional recordings at

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the meeting I remind everyone that

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opinions expressed and statements made

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during this meeting are those of the

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individuals making them and not those of

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council unless set out in a resolution

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passed by Council

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Council accepts no liability for any

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defamatory remarks made during a meeting

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you are responsible for your own

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comments and therefore may be personally

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liable for any loss or damage they

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cause so moving to our order of business

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the first item is apologies and requests

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for leaves of

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absence we have received an apology from

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councelor Marcia Timmers Leitch

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tonight I will prese there are no

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leaves of absence  request so we'll

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move on to the next

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item item two Declarations of conflict

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of interest if any counselor has a

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conflict of interest to declare tonight

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now is the opportunity to foreshadow

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that conflict but I'll ask that you

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declare your conflict of interest in

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full later in the meeting immediately

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before the item is considered are there

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any such declarations

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tonight

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no item three confirm of minutes is

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there any opposition to the minutes of

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the mid-month meeting of council held on

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Monday the 9th of September and Monday

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the 16th of

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September no there being no opposition I

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declare the minutes to be

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confirmed so we do tonight have an

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election period reminder which I will

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read for you before we commence the

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business of the meeting now is an

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opportune time to note that we are in

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the middle of an election period it is

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important that we ensure due propriety

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is observed in the conduct of this

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meeting and that we are each mindful of

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the commitments we made in the election

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period

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policy while we remain obliged as

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councilors to discharge our statutory

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decision making role and to represent the

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local community I remind you you must be

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cautious in all of your discussion and

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debate tonight and in the business that

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we

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raised this may mean being a little more

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circspect that circumspect than we

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might otherwise be but this is critical

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to ensuring that our contributions to

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this meeting are not perceived as

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electioneering or as raising electoral

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matter that might improperly influence

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the result of an

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election okay and before we move on to

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the next item on the agenda 

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councilors with your indulgence I'd like

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to include 

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Memorial oh

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dear a memorial and  share with

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sadness the news that Frank Sullivan

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passed away on the night of Friday the

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11th of

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October Frank's involvement with the

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community was widespread from

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volunteering with groups and clubs to

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assisting members of the community Frank

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was actively involved in democracy

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regularly attending Council meetings and

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advocating to all levels of government

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he was the president of the Knox Rate

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Payers Association and Vice President of

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Rate Payers Victoria always seeking to

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represent the interests of all rate

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payers within Knox and the broader

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Community with the belief that everyone

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should be provided with the opportunity

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to play football Frank founded the

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Ringwood Spiders all abilities Sports

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Club in

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1992 in recognition of his service to

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the club Frank was made a life member in

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2008 with his involvement with the

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spiders now spanning 25

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years Frank was known for his passion

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and commitment to environmental advocacy

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he was also a founding member of the

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first friends of Jong Creek in

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1999 being instrumental in the formation

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of the group 25 years ago when a small

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group of local residents came together

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to fight against the degradation of Dandenong

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Creek he was recognized by Maroondah City

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Council for 10 years of volunteer service

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in 2021 for this

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work we pass our condolences on to

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Frank's beloved wife Marie sorry and

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his three children family and friends

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thank you

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the next item on the agenda is item

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four officers

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reports  for .1 is2 391 Forest Road

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the Basin given that it is in my ward

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and  and I have sought briefings on

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this I would like to move this motion

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from the chair if that's okay so I'll

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move is there a second over for this

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motion councelor Seymour thank

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you yeah  that is according to our

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agenda as

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recommended all right  I'd like to

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provide a little bit of background on

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this one it has been one that's been

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raised within the community since since

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it was first

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advertised  and it got me  going

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back looking at our  docent the Bas

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and built form guidelines from May 2016

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which provided  was a reference

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docent if you like into the nox

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planning scheme which informed the

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design and development overlay  11

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which is applied to both the Basin and

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elester

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Village the built form guidelines

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included a statement that  envisaged

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new developments west of Forest Road in

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this Precinct would be set back a

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minimum of 6M from the rear boundary so

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that there could be a shared vehicle

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access  and reloading and car parking

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at the back of those properties  and

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sort of discouraging trying to

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discourage the vehicle access from

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Forest

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Road  it did show that there should be

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a laneway or rear access

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which was probably the point of the

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biggest point of contention that I had

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when I was looking at the plans so I can

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see counselor see you're fcking through

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if you have a look at the diagrams from

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page in our agenda you can see that the

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plan  as it's or the proposal does go

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right to the rear of the of the property

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so there are other issues that have been

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raised  and they're not ones that we

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can  refuse the application on so when

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we look at this application through the

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lens of the planning scheme especially

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design and development over L 11  the

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plan essentially meets the requirements

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and some negotiations have been made to

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ensure that the impact is  is as

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minimal as it can be for this kind of

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development in the Basin when it comes

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to those the access at the back  there

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are actually crossovers from Forest Road

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already existing ones and the

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proposal  reduces one of those

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existing crossovers

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and the other two properties that would

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be affected by not having that vehicle

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access  still they have existing

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crossovers so that situation is is

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resolved if you like  with the

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proposal  according to the planning

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scheme the dd1 does not include a

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requirement for a ground level rear set

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setback it it actually includes a

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requirement for a first level setback

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and that has been

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applied  just running through my

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notes it was a lot to take in on this

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one because I wanted to make sure that

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 you know as we look at the buildings

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in the Bas which are aging and will

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require

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 essentially knockdown and rebuild and

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development that happens there I would

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like to ensure that we are achieving the

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objectives that were established in

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consultation with the community back in

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2016  and when that planning work was

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done so I've given a lot of attention I

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I can't say that I'm 100% happy with the

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outcome but I can see that it does meet

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the planning scheme and I can see that

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the officers have done a lot of work to

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get a good outcome there so  I'm happy

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to commend that one for councilors to

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consider

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tonight councilor see more would you

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like to speak

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thank you through you madam mayor 

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thank you to referring to the specific

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planning docents yes it was  quite

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complex given the different layers of

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planning controls that sit over this

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site  I wanted to Second it because

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I'm very aware of the community  mixed

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Community feeling and angst  certainly

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people even reached out to me to talk to

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me about this  particular one and what

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my thoughts

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were 

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I just want to share that in terms of

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net Community outcome whilst those 25

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objectives and certainly there were more

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people sitting behind those 25 as well

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have very valid

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concerns if I'm being pragmatic and

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looking at the policy itself and looking

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at the proposed

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outcome  I think this will actually be

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good for the Basin and I that's why I'm

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happy to support it if I thought it was

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going to be no good  then absolutely

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absolutely I would speak against it

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bringing three small footprint retail

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outlets to the Basin is going to add

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Vitality to that Activity Center it will

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bring a small amount of jobs it could

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bring services to the activity center

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that  will serve the immediate

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catchment which is a plus for the Basin

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Community  I think the

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upstairs  open plan meeting space

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there was some concern around that 

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I'm going to treat the planning

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application in good faith and believe

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that it will be used

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appropriately  the thing that I

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thought was particularly relevant

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regarding this application is it

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appeared to me that the applicant had

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been sensitive in trying to respect the

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local environment both in terms of

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height so the height of the building

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while some people may feel two story is

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inappropriate  you're still talking

00:13:56.000 --> 00:14:00.320
8.4 M which  in the of where we fight

00:14:00.399 --> 00:14:04.279
to keep things under 9 M 8.4 m is quite

00:14:04.360 --> 00:14:07.879
respectful  and also in terms of the

00:14:07.960 --> 00:14:09.960
architecture the windows the glazing and

00:14:10.039 --> 00:14:12.279
the amenity of it I think it it's quite

00:14:12.360 --> 00:14:15.159
aesthetic least sensitive to the area so

00:14:15.240 --> 00:14:17.559
yes it's different yes it's going to be

00:14:17.639 --> 00:14:20.120
changed but I believe that it will lift

00:14:20.200 --> 00:14:23.600
the Basin triangle  and offer more

00:14:23.679 --> 00:14:26.240
upsid than downside so on that basis I'm

00:14:26.320 --> 00:14:28.480
very happy to support you Madame mayor

00:14:28.559 --> 00:14:29.799
 with this

00:14:29.879 --> 00:14:32.240
motion thank you councelor Seymour would

00:14:32.320 --> 00:14:33.960
any other counselor like to speak to

00:14:34.039 --> 00:14:36.480
this

00:14:36.840 --> 00:14:41.200
item no okay I don't need to use my

00:14:41.279 --> 00:14:43.600
writer for reply  with that I'll put

00:14:43.679 --> 00:14:45.799
the motion Al those in

00:14:45.879 --> 00:14:50.639
favor that motion is carried thank

00:14:51.840 --> 00:14:58.679
you item 4.2 2022 to 24 H sorry 23 to 24

00:14:58.759 --> 00:15:02.440
and report  and

00:15:02.519 --> 00:15:05.399
again I would like to move this motion

00:15:05.480 --> 00:15:07.919
from the chair in fact according to the

00:15:08.000 --> 00:15:09.720
Local Government Act it is the mayor's

00:15:09.799 --> 00:15:11.559
role to lead engagement with the

00:15:11.639 --> 00:15:12.919
community on the development of the

00:15:13.000 --> 00:15:15.240
council plan and to report to the

00:15:15.320 --> 00:15:16.759
community each year on the

00:15:16.840 --> 00:15:18.840
implementation of that plan so we that

00:15:18.919 --> 00:15:20.799
I'd like to move this motion according

00:15:20.879 --> 00:15:23.960
to the alternate that we have

00:15:24.039 --> 00:15:26.679
circulated  I believe that one will be

00:15:26.759 --> 00:15:29.080
on the screen shortly  and I hope hope

00:15:29.159 --> 00:15:30.960
that all counselors have seen

00:15:31.039 --> 00:15:34.600
that do I have a second for this motion

00:15:34.679 --> 00:15:37.559
thank you councelor

00:15:37.840 --> 00:15:40.360
Pier so the motion that I am moving

00:15:40.440 --> 00:15:43.679
tonight is  is slightly different to

00:15:43.759 --> 00:15:45.600
what we received in our agenda pack and

00:15:45.679 --> 00:15:47.480
it's simply to provide clear reason to

00:15:47.559 --> 00:15:49.919
our community as to why the annual

00:15:50.000 --> 00:15:52.360
report does not include a message from

00:15:52.440 --> 00:15:54.919
the mayor this year  that reason being

00:15:55.000 --> 00:15:56.840
that we are in an election period and

00:15:56.919 --> 00:16:00.399
our election period policy prudes ex it

00:16:00.480 --> 00:16:02.399
it also provides opportunity for the

00:16:02.480 --> 00:16:04.240
report to undergo a final check for

00:16:04.320 --> 00:16:06.279
accuracy and Clarity at the time of

00:16:06.360 --> 00:16:08.799
submission to state government  any

00:16:08.879 --> 00:16:10.919
amendments undertaken at this point will

00:16:11.000 --> 00:16:12.600
only be minor in nature and not a

00:16:12.679 --> 00:16:15.440
substant substantial change to content

00:16:15.519 --> 00:16:16.960
in any

00:16:17.039 --> 00:16:20.960
way  as a new Council cohort if we

00:16:21.039 --> 00:16:23.440
think back four years ago we had five

00:16:23.519 --> 00:16:25.639
new counselors when we commenced this

00:16:25.720 --> 00:16:28.639
strategic work and  that new council

00:16:28.720 --> 00:16:30.639
plan plan we developed during covid with

00:16:30.720 --> 00:16:33.039
a nber of meetings held online or at

00:16:33.120 --> 00:16:36.120
least with certain restrictions in place

00:16:36.200 --> 00:16:38.639
the report provides measures against the

00:16:38.720 --> 00:16:41.799
indicators identified in that plan it is

00:16:41.879 --> 00:16:44.159
the culmination of a few years now of

00:16:44.240 --> 00:16:46.720
working together with the organization

00:16:46.799 --> 00:16:48.840
bringing its recommendations to us

00:16:48.919 --> 00:16:50.960
according to the endorsed strategic

00:16:51.039 --> 00:16:53.120
Direction and the nine of us bringing

00:16:53.200 --> 00:16:54.639
our various lenses to those

00:16:54.720 --> 00:16:56.759
recommendations according to what we see

00:16:56.840 --> 00:17:00.120
and hear in the community that we move

00:17:00.200 --> 00:17:03.440
in so in this our final meeting of this

00:17:03.519 --> 00:17:05.359
term of council and the final meeting

00:17:05.440 --> 00:17:07.680
for me as mayor I want to focus on the

00:17:07.759 --> 00:17:09.880
many great achievements that this report

00:17:09.960 --> 00:17:12.359
reflects and while it's easy to see the

00:17:12.440 --> 00:17:14.480
small nber of items that we might not

00:17:14.559 --> 00:17:16.680
have met our Targets on there is

00:17:16.759 --> 00:17:20.559
actually a lot to celebrate the 2023 24

00:17:20.640 --> 00:17:22.799
Financial year saw the completion of a

00:17:22.880 --> 00:17:25.559
nber of major projects including

00:17:25.640 --> 00:17:28.160
Stanford Park Wetlands  and the

00:17:28.240 --> 00:17:30.640
Parklands the incredible nox library in

00:17:30.720 --> 00:17:33.640
nox Central and the nox Regional netwal

00:17:33.720 --> 00:17:35.960
Center the continued Pavilion

00:17:36.039 --> 00:17:38.400
enhancement program and contribution to

00:17:38.480 --> 00:17:41.119
our single biggest investment in any

00:17:41.200 --> 00:17:42.960
infrastructure project with the State

00:17:43.039 --> 00:17:44.559
basketball

00:17:44.640 --> 00:17:46.960
center these are some of the big ticket

00:17:47.039 --> 00:17:49.440
items but what often doesn't get picked

00:17:49.519 --> 00:17:53.680
up are the things like the what 1242 km

00:17:53.759 --> 00:17:59.799
of foot paths maintained or the 19,000

00:17:59.880 --> 00:18:03.119
304 square m of graffiti

00:18:03.200 --> 00:18:06.240
removed almost 1,200 animal management

00:18:06.319 --> 00:18:09.000
requests have been handled in 662

00:18:09.079 --> 00:18:10.519
planning

00:18:10.599 --> 00:18:12.319
applications and then there's the

00:18:12.400 --> 00:18:14.799
strategies and the major achievements

00:18:14.880 --> 00:18:18.200
our custom our customer strategy the

00:18:18.279 --> 00:18:20.640
food and garden bin collection

00:18:20.720 --> 00:18:22.920
kindergarten reform reconciliation

00:18:23.000 --> 00:18:25.039
action plan and biodiversity resilience

00:18:25.119 --> 00:18:27.200
strategy baronia renewal basw waterer

00:18:27.279 --> 00:18:29.319
renewal green areas and rural

00:18:29.400 --> 00:18:31.839
strategy and there many initiatives to

00:18:31.920 --> 00:18:34.400
help build healthier communities

00:18:34.480 --> 00:18:37.000
including supporting Multicultural and

00:18:37.079 --> 00:18:39.519
linguistically diverse communities

00:18:39.599 --> 00:18:42.359
working to address Family Violence and

00:18:42.440 --> 00:18:44.680
supporting differently abled people Al

00:18:44.759 --> 00:18:46.920
those living with

00:18:47.000 --> 00:18:49.559
dementia I'll be honest and say that I

00:18:49.640 --> 00:18:51.319
am disappointed that we haven't managed

00:18:51.400 --> 00:18:53.480
to get anywhere without advocacy to the

00:18:53.559 --> 00:18:55.480
state government regarding the 

00:18:55.559 --> 00:18:58.319
consistency in tree canopy data and the

00:18:58.400 --> 00:19:01.400
need for that so that we can we can 

00:19:01.480 --> 00:19:03.599
progress with our reporting so having

00:19:03.680 --> 00:19:06.279
that Gap in the report does frustrate

00:19:06.359 --> 00:19:08.839
me but I'm really stoked to see nox

00:19:08.920 --> 00:19:11.119
Leading The Way with  a waste

00:19:11.200 --> 00:19:15.720
diversion rate of almost 74% from

00:19:15.799 --> 00:19:18.519
landfill  it has been an incredible

00:19:18.599 --> 00:19:20.880
amount of work and there's no way that I

00:19:20.960 --> 00:19:22.400
can come close to covering what's

00:19:22.480 --> 00:19:25.400
contained in this 250 page docent I

00:19:25.480 --> 00:19:27.279
would recommend that people read it and

00:19:27.359 --> 00:19:29.720
have a have a good look the annual

00:19:29.799 --> 00:19:32.839
report evidences the tremendous amount

00:19:32.920 --> 00:19:38.039
of work that 650 ft working together

00:19:38.119 --> 00:19:38.799
with

00:19:38.880 --> 00:19:43.279
counselors nox community and each other

00:19:43.359 --> 00:19:46.240
achieve it's  what's been identified

00:19:46.319 --> 00:19:48.640
through extensive consultation as the

00:19:48.720 --> 00:19:51.480
priorities for Knox City council for 2021

00:19:51.559 --> 00:19:55.319
to 25 so I do want to thank our CEO

00:19:55.400 --> 00:19:57.839
counselors all offices staff and

00:19:57.920 --> 00:20:00.119
partners to work with us to get this job

00:20:00.200 --> 00:20:04.200
done I commend the report to counselors

00:20:04.279 --> 00:20:06.599
tonight  councelor Pierce would you

00:20:06.680 --> 00:20:08.400
like to speak a

00:20:08.480 --> 00:20:11.720
second reserve my right at this stage

00:20:11.799 --> 00:20:13.440
would any other counselor like to speak

00:20:13.519 --> 00:20:15.920
to this

00:20:16.319 --> 00:20:20.640
item doing an awful lot of talking

00:20:22.759 --> 00:20:25.920
tonight  through you MWI  I think

00:20:26.000 --> 00:20:29.319
you've explained it   articulate but

00:20:29.400 --> 00:20:31.640
I just want to recognize as well that 

00:20:31.720 --> 00:20:33.079
I'm glad that we've got this alternate

00:20:33.160 --> 00:20:35.559
to further explain  why we do not have

00:20:35.640 --> 00:20:39.079
a CEO's oh sorry a mayor's message in

00:20:39.160 --> 00:20:42.160
this annual report it is an anomaly so I

00:20:42.240 --> 00:20:45.640
look forward  to seeing how the next

00:20:45.720 --> 00:20:48.680
Council  can improve that so we don't

00:20:48.759 --> 00:20:51.200
find ourselves in this situation again

00:20:51.279 --> 00:20:53.599
but this is a this is our fourth annual

00:20:53.680 --> 00:20:56.119
report and our transparency and this is

00:20:56.200 --> 00:20:57.960
the way that we communicate back to the

00:20:58.039 --> 00:21:00.559
community  what we are working

00:21:00.640 --> 00:21:03.200
together with Council CEO and officers

00:21:03.279 --> 00:21:05.440
to deliver for our community is it it's

00:21:05.519 --> 00:21:08.559
an extensive report  sit down with a

00:21:08.640 --> 00:21:10.079
cup of tea if you're interested in read

00:21:10.160 --> 00:21:12.920
it we are I'm really proud of what we've

00:21:13.000 --> 00:21:14.559
been able to achieve but as we say

00:21:14.640 --> 00:21:17.519
there's always more to do thank you

00:21:17.599 --> 00:21:19.319
thank you councelor lains would any

00:21:19.400 --> 00:21:22.440
other councelor like to

00:21:24.519 --> 00:21:26.920
speak

00:21:27.000 --> 00:21:29.039
no okay

00:21:29.119 --> 00:21:31.519
I'll now put the motion all those in

00:21:31.599 --> 00:21:35.400
favor that motion is

00:21:36.240 --> 00:21:39.119
carried item five notices of motion

00:21:39.200 --> 00:21:41.039
there is there's no such item this

00:21:41.119 --> 00:21:43.000
evening so we'll move to the next item

00:21:43.079 --> 00:21:45.119
which is six supplementary items and

00:21:45.200 --> 00:21:48.200
tonight there are none of those either

00:21:48.279 --> 00:21:51.519
 item seven urgent business does any

00:21:51.599 --> 00:21:53.319
counselor wish to raise a matter of

00:21:53.400 --> 00:21:55.799
urgent

00:21:56.480 --> 00:21:59.000
business there being no matter urgent

00:21:59.079 --> 00:22:00.759
business tonight we'll move to

00:22:00.839 --> 00:22:03.359
confidential items which again tonight

00:22:03.440 --> 00:22:06.200
there are none so it is a short meeting

00:22:06.279 --> 00:22:08.519
but that brings us to the end we've

00:22:08.599 --> 00:22:11.480
concluded our October mid midm mon

00:22:11.559 --> 00:22:14.079
meeting of council it's also the last

00:22:14.160 --> 00:22:16.960
council meeting of our term so thank you

00:22:17.039 --> 00:22:19.319
to the public gallery for making the

00:22:19.400 --> 00:22:21.079
effort to attend thank you to our

00:22:21.160 --> 00:22:24.559
viewers at home the next planned meeting

00:22:24.640 --> 00:22:26.559
of council will be held after the

00:22:26.640 --> 00:22:28.640
council election with a meeting meeting

00:22:28.720 --> 00:22:31.279
to elect the mayor and Deputy Mayor

00:22:31.359 --> 00:22:34.440
scheduled for Thursday the 21st of

00:22:34.519 --> 00:22:36.880
November followed by a council meeting

00:22:36.960 --> 00:22:40.480
on Monday the 25th of November thank you

00:22:40.559 --> 00:22:44.880
again for your attendance good night